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Wednesday, December 11, 2019 – 9:00 a.m.
Courthouse, Main Courtroom, 16001 Barnesville Street, Zebulon, Georgia
www.pikecoga.com/novusagenda has an online agenda and accompanying information for this meeting. Monthly information from Animal Control, Coroner, Fire Department, Grady, Library, Magistrate Court, McIntosh Trail CSB, Planning & Development, Registrar, Superior - Juvenile Court, Tax Assessor, and the Water Authority are included as well during the morning meeting only.
2020 BOARD OF COMMISSIONERS - MEETING SCHEDULE
MORNING MEETINGS BEGIN AT 9:00 A.M.
EVENING MEETINGS BEGIN AT 6:30 P.M.
TOWN HALL MEETING 15 MINUTES BEFORE REGULAR MEETING BEGINS
___________________________________________
WEDNESDAY, JANUARY 8, 2020 - MORNING
TUESDAY, JANUARY 28, 2020 – EVENING
WEDNESDAY, FEBRUARY 12, 2020 – MORNING
TUESDAY, FEBRUARY 25, 2020 – EVENING
WEDNESDAY, MARCH 11, 2020 – MORNING
TUESDAY, MARCH 31, 2020 – EVENING
WEDNESDAY, APRIL 8, 2020 – MORNING
TUESDAY, APRIL 28, 2020 – EVENING
WEDNESDAY, MAY 13, 2020 – MORNING
TUESDAY, MAY 26, 2020 – EVENING
WEDNESDAY, JUNE 10, 2020 – MORNING
TUESDAY, JUNE 30, 2020 – EVENING
WEDNESDAY, JULY 8, 2020– MORNING
TUESDAY, JULY 28, 2020 – EVENING
WEDNESDAY, AUGUST 12, 2020 – MORNING
TUESDAY, AUGUST 25, 2020 – EVENING
WEDNESDAY, SEPTEMBER 9, 2020 – MORNING
TUESDAY, SEPTEMBER 29, 2020 – EVENING
WEDNESDAY, OCTOBER 14, 2020 – MORNING
TUESDAY, OCTOBER 27, 2020 – EVENING
WEDNESDAY, NOVEMBER 11, 2020 – MORNING – CANCELLED (VETERANS DAY)
TUESDAY, NOVEMBER 24, 2020 – EVENING
WEDNESDAY, DECEMBER 9, 2020 – MORNING
TUESDAY, DECEMBER 29, 2020 – EVENING – CANCELLED
1. CALL TO ORDER .................................................................................... Chairman J. Briar Johnson
2. INVOCATION…………………………………………………………………………….…Bart Brock
3. PLEDGE OF ALLEGIANCE ................................................................... Chairman J. Briar Johnson
4. APPROVAL OF THE AGENDA - (O.C.G A. § 50-14-1 (e) (1))
5. APPROVAL OF THE MINUTES - (O.C.G.A. § 50-14-1(e) (2))
a. Minutes of the November 22, 2019 Special Called Meeting.
b. Minutes of the November 26, 2019 Regular Monthly Meeting.
6. INVITED GUEST - None
7. REPORTS FROM COMMISSIONS, DEPARTMENTS, COMMITTEES, AUTHORITIES
a. Monthly Reports submitted from County Departments and County Authorities, including a
Revenue/Expenditure Statement for all departments and a summary check register.
Discuss/Approve/Deny
b. County Manager Report
Update on County finances for the following funds/accounts:
General Fund ........................................................................................ …$1,226,873.66
Fire Dept. Donations ........................................................................................ $6,046.37
BOC – Jury Account………………………………………………………………$0.00
Cash Reserve Account ........................................................................ ….....$107,505.14
Pike County CD Special Revenue funds………………………………………….$0.00
Jail Fund ........................................................................................................ $24,801.60
E-911 Fund .................................................................................................. $100,205.50
DATE Fund ................................................................................................... $51,438.15
Juvenile Court Fund ....................................................................................... $11,141.84
Residential Impact Fee ................................................................................ $705,065.41
Commercial Impact Fees ............................................................................... $83,377.99
C.A.I.P FUND ............................................................................................. $180,884.79
General Obligation SPLOST Tax Bond Sinking Fund, 2016 .................... ..$518,296.12
L.M.IG. Grant (DOT)………………………………….…………………..$143,549.11
c. County Manager Comment
[Note from the Editor: This is the County Manager's Report from this week that is emailed to commissioners prior to each meeting.]
Dear all:
I had intended to get this out yesterday but I had my hands full with other matters. In any event, I still wanted to provide you with this pre-meeting report.
I believe you have already been notified by Angela about the swearing in of Commissioner Jason Proctor. The ceremony will take place at 8:45 am prior to tomorrow's regularly scheduled meeting. Regarding tomorrow's Agenda, we do not have any invited guests or Old Business.
Regarding the New Business items, Item 9 a involves the renewal of the Statewide Mutual Aid Agreement involving Emergency Management and GEMA. This is a standard agreement that simply needs to be renewed. This Agreement is necessary in connection with Pike County being eligible to receive funding from GEMA. You will be asked to formally approve the agreement.
Regarding Item 9 b, I am presenting the attached Ordinance for your consideration for a first reading regarding the establishment of the seven (7) member Advisory Board related to the Animal Shelter. As you will note, I included the ex officio membership of a representative from each municipality. As you will recall, the receipt of the donation for the animal shelter was conditioned upon, among other things, the creation of the Advisory Board. You previously voted on October 9, 2019 for the Advisory Board to consist of 7 members with additional ex officio members from the municipalities. You are being asked to approve the first reading of the attached ordinance.
Regarding Item 9 c, this involves another situation where the taxpayer had been taxed on undeveloped areas of the home. The requested refund is appropriate and you are being asked to approve the $1,698.00 refund.
Regarding Item 9 d, I have received inquiries from citizens related to the new section of Watering Hole Pass North that we received this past year and recently graded and graveled. The inquiry involves the fact that we recently repaved the county roads in Ranchland Estates and the county roads in 362 West are also paved. This new section of Watering Hole Pass is the only section of county roads in that area that is gravel and not paved. Todd has given me a price of approximately $70,000-$75,000 to pave this new section. The citizen comments have included that since this new section of the county road has been recently improved, now would be the best time for paving the section before the gravel road deteriorates over time and use. I would like to discuss this matter with you tomorrow and receive your input.
Regarding Item 9 e, the proposed resolution acknowledging the tenure and service of the Pastor of Old Mount Calvary Baptist Church is similar to what the Board has done in the past; accordingly, you are being requested to approve the Resolution.
Regarding Item 9 f, this is a problem that was created sometime around 2005. I have provided documentation in your packages for your review and consideration. The issues involve a flowing water table wetland area that when it flooded in 2005, and it washed out Sunset Road. The County road crew, at that time (prior to Todd), put in a 36 inch pipe to address moving the flooding water under the road to a lake on the southside of the road. At that time, there was an existing 18 inch pipe that was not sufficient to move the flood waters but was left in place. In short, the 36 inch pipe that was installed did not replace the existing 18 inch pipe that was left in place. The property owner claims that he spoke with the county manager at that time (possibly Tommy Burnsed) who agreed that the work that was done in connection with the 36 inch pipe installation should be corrected. There are some issues that we will need to discuss in connection with this matter, including the 18 inch pipe that was left but appears to either be clogged or was filled with cement, by a previous road superintendent, as well as the height of the 36 inch pipe from the ground/water flow.
The last item on tomorrow's agenda is the Executive Session for the purpose of discussing the County Manager selection/process.
[Note from the Editor: End of County Manager Report.]
d. Commissioner Reports
e. County Attorney Report to Commissioners
8. UNFINISHED BUSINESS - None
9. NEW BUSINESS
a. Discuss/Approve/Deny the Interim County Manager to sign the Statewide Mutual Aid Agreement.
b. Discuss the establishment of the volunteer Animal Shelter Board.
c. Consider Tax Refund Application from Jennifer Allen in the amount of $1,698.06.
d. Discuss/Approve/Deny the paving of the new section of Watering Hole Pass North.
e. Approve/Deny to authorize Chairman Johnson to sign the Old Mount Calvary Missionary Baptist Church Resolution.
f. Discuss drainage and piping at 209 Sunset Road.
10. PUBLIC COMMENT - None
11. EXECUTIVE SESSION
a. Interim County Manager requests Executive Session for discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6) germane to County Manager in the Administration Office.
[Note from the Editor: Click here to read about the two final candidates.]
12. ADJOURNMENT
Agenda subject to revision.
[Note from the Editor: If you appreciate being able to read information from county meetings for free on Pike County Times, please make a donation to Pike County Times through the PayPal link at the bottom of the page or by check to Pike County Times at PO Box 843, Zebulon so I can justify the amount of time that I am spending away from family. It may not seem like much but sitting in a meeting and then typing it up takes a lot more time than you might imagine! Thanks for reading Pike County's only FREE newspaper.]