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Photo submitted.
Wednesday, March 14, 2018 – 9:00 a.m.
Courthouse, Main Courtroom, 16001 Barnesville Street, Zebulon, Georgia
www.pikecoga.com/novusagenda has a download of the agenda and accompanying information for this meeting. This includes items listed on the agenda such as the Medical First Reponse License and the property being decided on Bottoms Road. Monthly information from Animal Control, Coroner, Fire Department, Grady, Library, Magistrate Court, McIntosh Trail CSB, Planning & Development, Registrar, Superior - Juvenile Court, Tax Assessor, and the Water Authority are included as well.
Commissioner Guy had an emergency this morning and could not attend the meeting. The rest of the commissioners are present as well as County Attorneys Rob and Tom Morton, County Manager John Hanson, and County Clerk Jo Ann Wrye.
1. CALL TO ORDER .................................................................................... Chairman J. Briar Johnson
2. INVOCATION……………………………………………………………………………Ben Maxedon
3. PLEDGE OF ALLEGIANCE ................................................................... Chairman J. Briar Johnson
4. APPROVAL OF THE AGENDA - (O.C.G A. § 50-14-1 (e) (1))
The County Manager asked to move the Executive Session to the beginning of the meeting. Motion to move the Executive Session to the beginning of the meeting.
5. APPROVAL OF THE MINUTES - (O.C.G.A. § 50-14-1(e) (2))
a. Minutes of the February 27, 2018 Workshop.
Motion to approve. Approved 4-0.
b. Minutes of the February 27, 2018 Regular Monthly Meeting.
Motion to approve. Approved 4-0.
6. INVITED GUESTS
a. Shep Marsh and Jessica Butler of Pike County Chamber of Commerce.
Shep Marsh of the Chamber of Commerce introduced Jessica Butler to the commissioners as the new Director of the Pike County Chamber of Commerce. She has a lot of enthusiasm and the Chamber is excited to have her as a part of the team. Ms. Butler told commissioners that she will be right across the street and to let her know if she can help with anything. Photo above.
b. Mark Hardison to present the annual audit.
This will be at presented at the April 11, 2018 meeting.
7. REPORTS FROM COMMISSIONS, DEPARTMENTS, COMMITTEES, AUTHORITIES
a. Monthly Reports submitted from County Departments and County Authorities, including a Revenue/Expenditure Statement for all departments and a summary check register.
There was a question about the ambulance contract from Mr. Jenkins. CM Hanson said that this would be discussed through the budget process and that the current contract will continue on May 1, 2018 unless a change is made by commissioners.
b. County Manager Report
CM Hanson said that the Public Works crew is working on County Farm Road right now. It will be overlaid and should be finished over the next week. The crews will be out mowing. The double signs are because GDOT is replacing signs and putting new stripes out because of a grant that we got a few years back. This includes the signs on roads that have been repaired of late with SPLOST funds. They are putting up the new signs and we are taking down the old ones.
Update on County finances for the following funds/accounts:
General Fund ........................................................................................ …$3,071,174.68
Fire Dept. Donations ........................................................................................ $4,662.66
BOC – Jury Account………………………………………………………………$0.00
Cash Reserve Account ........................................................................ ….....$506,537.34
Pike County CD Special Revenue funds………………………………………….$0.00
Jail Fund ........................................................................................................ $18,469.13
E-911 Fund .................................................................................................. $131,381.92
DATE Fund ................................................................................................... $44,742.56
Juvenile Court Fund ....................................................................................... $13,469.19
Residential Impact Fee ................................................................................ $473,447.96
Commercial Impact Fees ............................................................................... $43,291.74
C.A.I.P FUND ............................................................................................... $33,261.96
General Obligation SPLOST Tax Bond Sinking Fund, 2016 ...................... $684,025.47
L.M.I. Grant (DOT) ..................................................................................... $162,542.52
c. County Manager Comment
CM Hanson said that the Public Works crew is working on County Farm Road right now. It will be overlaid and should be finished over the next week.
The crews will be out mowing too.
And the double signs along the roads are because GDOT is replacing signs (and putting new stripes out on the roads) because of a grant that we got a few years back. This includes the signs on roads that have been repaired of late with SPLOST funds. GDOT is putting up the new signs and we are taking down the old ones.
d. Commissioner Reports
None.
e. County Attorney Report to Commissioners.
We have arraignment for county ordinance violations at 10 a.m. so we need to be expeditious.
11. EXECUTIVE SESSION - Moved to the beginning of the meeting by majority vote.
a. County Manager desires discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6), germane to Planning & Development.
Motion to go into Executive Session 9:11 a.m. Back into session 9:25 a.m.
Motion to add an administrative assistant position in Planning and Development. Approved 4-0.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
a. Consider three appointments to the Pike County Agribusiness Authority to fill a three-year term, set to expire April 1, 2021. Applicants have met criteria
Ken Gran, Bo Huddleston and Melissa Bottoms. CM Hanson said that these are only applicants, they are qualified, and recommended reappointment to the board. Motion to approve. Approved 4-0.
b. Consideration of paving equipment purchase/lease.
b. Our current paver was designed to do smaller work. This creates an obstacle when doing larger jobs. We have a paver that we would like to trade into Caterpillar and get a new paver from them. $102,000 for old. $365,000 is the price of the new one. $3700 per month payments for five years. Also need to step up our roller. $107,000 for about $1589 per month. Doesn’t recommend paying at once even though we could because we need to put SPLOST money into materials instead and spread out payments over the five year period. There is also a preowned $65,000 truck that we could buy locally that would spread the asphalt for paving roads. We have saved significantly by paving ourselves. $40,000 to $60,000 has been saved on the past three roads. This will put us into the position to do most of our overlay and resurfacing ourselves. We may even be able to plan for paving some gravel roads in the future with this kind of equipment. We can do this without a budget increase. We will be looking at bidding out the construction of roads and then we would do the paving part. Adams Road is a 2018 SPLOST road. If we have this equipment, we can save money by laying this asphalt ourselves after the road has been prepared for paving. Motion to approve. Approved 4-0.
c. Approve/deny items to be sold on GovDeals.
1. 1998 Custom Trailer, Serial Number 1KX261863W1003144
2. 2000 Superline Lowboy Trailer, Serial Number 1E9DE16264283182
3. 2012 Mauldin 600 gallon Tar Tank, Serial Number 4C9-PT602XFG-229059
c. Motion to put items on Govdeals.com. Approved 4-0.
d. PUBLIC HEARING: To receive public input in regards to the development of the application of
the CDBG grant project.
Action: Discuss/Approve/Deny
This is needed to apply for this grant. No comments. The grant writer was here earlier in the meeting and has worked hard on getting this grant. Commissioner Daniel commended her for her work on this. Motion to approve. Approved 4-0.
e. Approve/deny Resolution of Pike County Community Development Block Grant Program.
Motion to approve this resolution. Approved 4-0.
f. Approve/deny Board of Education Resolution for Tax Levy.
Motion to approve. Approved 4-0.
g. Approve/deny Per Code Section 155.03(A) alteration to previously approved subdivision plat off of Fossett Road.
Two lots have been combined. Motion to approve. Approved 4-0.
h. Consider proposal from JMWood Auction Company, Inc. to surplus the mini excavator.
This could be auctioned and we could share in the proceeds for this and get a new excavator. This is similar to what we have done with the other equipment. Motion to approve. Approved 4-0.
10. PUBLIC COMMENT - None
11. EXECUTIVE SESSION
a. County Manager desires discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6), germane to Planning & Development.
Moved to the beginning of the meeting.
12. ADJOURNMENT
Motion to adjourn. 9:45 a.m.
Agenda subject to revision.
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