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Tuesday, August 26, 2014 – 6:30 p.m.
Courthouse Annex, 79 Jackson Street, Zebulon, Georgia
All five commissioners were present along with County Clerk Jo Ann Wrye to take the minutes, County Manager John Hanson, and County Attorney Rob Morton. Several changes were made to the agenda. You will see them as you go through the meeting notes.
1. CALL TO ORDER....................................................................................Chairman J. Briar Johnson
2. SILENT INVOCATION…………………………………………………Chairman J. Briar Johnson
3. PLEDGE OF ALLEGIANCE...................................................................Chairman J. Briar Johnson
4. APPROVAL OF THE AGENDA - (O.C.G A. § 50-14-1 (e) (1))
5. APPROVAL OF THE MINUTES - (O.C.G.A. § 50-14-1(e) (2))
a. Minutes of the August 13, 2014 Regular Monthly Meeting.
b. Minutes of the August 13, 2014, 10:00 a.m., Public Hearing on Tax Levy.
c. Minutes of the August 13, 2014, 6:00 p.m., Public Hearing on Tax Levy.
6. INVITED GUESTS
a. Joy Walker to address the Board regarding a letter to Sheriff Beam in Spalding County to house state labor prisoners while they repair the roof on the Old Strickland Building and the old Adams Street School.
This was removed from the agenda because it has already been taken care of.
7. REPORTS FROM COMMISSIONS, DEPARTMENTS, COMMITTEES, AUTHORITIES
a. Monthly Reports submitted from County Departments and County Authorities, including a Revenue/Expenditure Statement for all departments, and a summary check register. There are no Department reports as they will be provided during the first Board meeting of September. Revenue/Expenditure Statement, Detail Check Register is included.
b. County Manager Report
▫ Update on County finances for the following funds/accounts:
General Fund ............................................................................................ $1,327,818.92
Fire Dept. Donations........................................................................................ $1,200.52
Cash Reserve Account................................................................................. $176,535.68
Jail Fund ........................................................................................................ $36,633.01
E-911 Fund .................................................................................................... $30,018.71
DATE Fund ................................................................................................... $32,492.46
Juvenile Court Fund....................................................................................... $18,777.66
Residential Impact Fee ................................................................................ $270,494.56
Commercial Impact Fees ............................................................................... $11,427.53
General Obligation SPLOST Tax Bond Sinking Fund, 2011...................... $231,255.88
L.M.I. Grant (DOT)..................................................................................... $278,331.90
c. County Manager Comments.
CM Hanson said that the county is hoping to have Old Zebulon Road open within a couple of weeks.
d. Commissioner Reports.
Commissioner Bass – Old Zebulon Road is an awesome project. Asked if Benji Dunn could speak with CM Hanson to invite him as an invited guest to speak about using probationers to pick up trash in the county.
Commissioner Jarrett – She had called about Turner Road and asked if the culverts, creeks, etc. could be mowed on it and other roads so they are clearly visible.
e. County Attorney Report to Commissioners.
Rob Morton said that the Board of Equalization tax appeals started today and a good portion of those appeals were resolved today in the favor of the county.
8. UNFINISHED BUSINESS
a. Approve/deny the 2nd reading of adding 1% of revenues to Cash Reserve as a financial policy.
Proposed ordinance on this been discussed already. Motion to approve. Bass/Powers. This could start at the end of September to reconcile August revenues. 5-0.
9. NEW BUSINESS
a. PUBLIC HEARING: To receive public input on the Capital Improvements Element (CIE) 2013 Annual Update.
Action: Approve/deny the Transmittal Resolution for the Capital Improvements Elements (CIE) 2013 Annual Update.
Director David Allen asked that the commissioners approve the transmittal resolution to Three Rivers so it can go from there to the DCA for approval. Discussion that these are concepts and not written in stone so amounts could be used for other projects if the projects qualify.
No one spoke in favor or in opposition. Public hearing was closed. Commissioner Bass expressed a concern that this report be as accurate as possible. CM Hanson and Director David Allen are going to check on the $25,000 for computers for the library before it is sent to off for approval. Also a short discussion about the Recreation Center that is still on this document and a concern was noted about the need for ADA compliance and that it is a long way to walk to get to this building with not a lot of parking. Motion to approve after checking on the library item. 5-0.
b. Approve/deny request from Kevin Teate to pay $5,741.12 from Recreation Impact Fees for the final payment for the Soccer Field Lighting Project loan from United Bank.
This is the final payment on the lighting system and will be paid from Impact Fees. Motion to approve. 5-0.
c. Approve/deny the Resolution to appoint County Clerk, Jo Ann Wrye as the County Legislative Coordinator for the Pike County Board of Commissioners.
Motion to approve. 5-0.
d. Approve/deny Alcohol License (Retail Sales-beer & wine) for Lisa Harn, d/b/a Superior Oil .Services, 3402 Hwy. 362, Williamson, GA. Applicant has met criteria.
Motion to approve. 5-0.
e. Consider one appointment to the J. Joel Edwards Public Library Board to fill a three-year term, set to expire August 31, 2017. Applicant has met criteria.
Question whether to readvertise because there is only one applicant for the next couple of openings. There was a request from this board to fill at least one of these seats as soon as possible, but there are actually two seats that are open so there is another opening if anyone would like to apply for it. Motion to approve Tammy Hayes. Approved 5-0.
f. Consider one appointment to the Pike County Recreation Board to fill an unexpired three-year term, set to expire June 30, 2016. Applicant has met criteria.
Discussion of how long this was advertised. It was advertised for 4 weeks total. Question about whether or not to readvertise. CM Hanson said that there have been paying jobs that went unanswered for over a month so this isn’t unusual. Consensus to move with the applicant. Dies of lack of a motion.
Commissioner Bass made a motion that this be readvertised in the paper and ask the newspaper to run an article in addition to the advertisement. 2nd by Powers. Discussion that Mr. Busby would be a great applicant and his application would be continued. The BOC does not want to cripple the Board, but they are concerned about only having one applicant. Discussion that this was being treated differently from the Library Board but that the Library Board needs someone now and there is still one application open. Chairman Johnson and Commissioner Jenkins expressed a concern about readvertising this one and doing something different for the Library Board. Commissioner Jenkins and Chairman Johnson both expressed concern about policy on advertising and were advised that this has been dealt with on a case by case basis. Commissioner Jenkins said that we have an excellent applicant and yet the Board is wanting to wait on this one. Chairman Johnson agreed and said that we need to start a new policy if we want to do this in the future. Motion to readvertise. Approved 3-2 with Johnson and Jenkins opposed.
g. Consider request from Clay Woerner of Pike County High School to use the Courthouse grounds on Saturday, September 27, 2014 for the Pike County Middle School and Pike County High School Wrestling Teams to sell Krispy Kreme donuts from 8:00 a.m. – 12:00 p.m.
Motion to approve. 5-0.
h. Consider request from Seth Zimmerman of Stalwart Films, LLC to close I.B. Howard Rd. between Chappell Hill Rd. and Rover Rd. for filming around September 4th & 5th and September 8th through September 10th.
Motion to approve. 5-0.
i. Consider to authorize the Chairman to sign the Digest to be delivered to the state of Georgia. (added at the beginning of the meeting) Motion to allow the Chairman to sign the digest that was approved earlier tonight so this can be delivered to the state. 5-0.
10. PUBLIC COMMENT- (Limited to 5 minutes per person): None.
11. EXECUTIVE SESSION
a. County Attorney requests consultation to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or employee may be directly involved, as provided in O.C.G.A. §50-14-2(1), germane to Public Works.
b. County Manager requests Executive Session for discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the position of the executive head of an agency, as provided in O.C.G.A. § 50-14-3(6); germane to the Fire Department.
Motion to go into Executive Session. 7:09 p.m.
Back in Session at 8:05 p.m.
Discussion that Chief of Pike County Emergency Services Randy Snyder tendered his resignation in a letter dated August 25. CM Hanson recommended accepting the resignation effective immediately. Motion to support CM Hanson’s acceptance of resignation immediately. Approved 5-0.
12. ADJOURNMENT
Motion to adjourn. 8:06 p.m.
Agenda subject to revision.
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