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Wednesday, June 13, 2012 – 5:00 p.m.
1. CALL TO ORDER ............................................................................. Chairman Doug Mangham
2. PLEDGE OF ALLEGIANCE ........................................................... Chairman Doug Mangham
3. APPROVAL OF THE AGENDA - (O.C.G A. 50-14-1 (e) (1))
4. 3RD READING AND FINAL ADOPTION OF THE FY 2012-2013 BUDGET
1. Adoption of the FY 2012-2013 Budget as follows:
• Approval of adoption of the General Fund: $ 8,163,941
• Approval of adoption of the 911 Fund: 537,083
• Approval of adoption of Jail Fund: 25,154
• Approval of adoption of DATE Fund: 11,792
• Approval of adoption of Juvenile Fund: 20,000
• Approval of adoption of Law Library Fund 250
Total Expenditures ...................................................................... $ 8,758,220
Total Revenue............................................................................... $ 8,758,220
2. Authorize Chairman Mangham and Interim County Manager Rob Morton to execute the FY 2012-2013 Budget documentation, to include, but not limited to, advertising, pertinent dates, and all incorporated motions made as of this date, June 13, 2012.
V. ADJOURNMENT
Agenda subject to revision.
This meeting was attended by all five commissioners, the county clerk, County Attorney/Interim County Manager Rob Morton, and Financial Officer Kay Landers. County Attorney Rob Morton asked that two additions be made to the agenda: reconsideration of a motion made in this morning's meeting and that an executive session be added.
Click here for a copy of the third reading/final adoption of the fiscal year 2012-2013 budget. This is a balanced budget with total expenditures and revenues of $8,758,220.
County Attorney Rob Morton said that change was made after this morning's meeting to include grants and/or state funding for anticipated expenditures on the landfill per EPD requirements.
It was obvious that some commissioners had studied the budget in great detail. A question was asked about the number of jail employees and was advised that the school board is paying for a second school resource officer. A question was also asked about the number of Public Works employees and was advised that one heavy equipment operator had been hired prior to the departure of County Manager Bill Sawyer bringing that total to 18 employees.
Motion to approve this budget. Approved 4-1 with Commissioner Bass opposed. Motion to authorize the Chairman and the Interim County Manager to sign and execute necessary budget documents. Approved 5-0.
5. Reconsideration of motion from today's Regular Called Meeting to keep sealed minutes from Executive Session in the office of the county attorney.
County Attorney Rob Morton asked commissioners to reconsider this morning's motion soon move the executive session minutes to his office rather than leaving them under the care of the county clerk who is the custodian of the records for the county. He said that these records can be made permanent was secure in this office where no one has access to them. He wanted to make it a matter of record that the discussion this morning was related to security issues and was not a reflection on the county clerk. He said that her work has been outstanding and that she has been a great help him trying to get through this transition period.
Motion to rescind the previous motion. Approved 5-0. Motion to leave these executive session to minutes under lock and key at the commission office under the care of the county clerk. Approved 5-0.
Motion to go into executive session at 5:15 PM.
6. EXECUTIVE SESSION
a. Interim County Manager requests Executive Session for: 1) consultation with the county attorney or other legal counsel, to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or employee may be directly involved as provided in O.C.G.A. § 50-14-2(1); germane to Magistrate, and 2) Discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the position of the executive head of an agency, as provided in O.C.G.A. § 50-14-3(b)(2), germane to Administration.
Motion to come back into regular session at 5:34 PM. Motion to adjourn at 5:35 PM.
Click here to read from today's regular scheduled meeting.