The Pike County Water & Sewerage Authority held its regular monthly meeting on December 17, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Steve Marro, County Manager; David Allen, Director Planning and Development; Tammy Jarrett, Pike County Journal-Reporter; Karen Moreland and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

Mr. Marro introduced Mr. Allen as the new Director of Planning and Development for Pike County.

AGENDA
Approval was given the Agenda of the December 17, 2008 meeting, as published, on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the November 19, 2008 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
The Financial Report is not available due to the year-end closing.

MOTION
Ms. Curry made a motion to table the November financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

TWIN OAKS SUBDIVISION
Ms. Karen Moreland was present to discuss water service for Twin Oaks Subdivision. She stated that there are several wells that are going dry. She was told that the County was going to run water to this area and wanted to know when it was going to be done.

Mr. Lacey said they had some funds available and asked the residents of Twin Oaks if they would subscribe to the service if it were available. They could not get enough customers to commit to the service so they were not able to put in the lines. The Water Authority has to have a customer base sufficient to pay for the debt service. Even if they have the customers and the funds it will take several months to get the project completed. There is a resident in the area that is circulating a petition trying to get the neighbors to commit to the service.

Mr. Sloope said it costs approximately $85,000 per mile for an 8” line. This includes the meters and fire hydrants. 2.5 miles of line at a cost of $212,500 would have to be installed to service this area. Discussion was held and it was determined that the emergency will probably be past before the Water Authority could take any action regarding installing water lines. It would take a minimum of 18 customers with a water bill of $50 per month to service the debt on the project. The very earliest that the water line could be installed would be two months and that would be with everything moving with no interruptions.

SUBDIVISIONS

HIDDEN FALLS - DEER LAKE
Mr. Sloope had preliminary plans for the Hidden Falls-Deer Lake project. Kurt McCord is in the process of make the final changes to the plans. The project is anticipated to cost less than $100,000. He suggested rather than formal bids that will take longer bids be sent to a select number of contractors for proposals. When it is a small project like this the formal bid process is not required.

PEACH STATE AIRPARK
Mr. Lacey said they have determined that there was a bad meter installed at one of the sites in the Peach State Airpark. The meter has been replaced and this should improve the revenue from this subdivision.

WELLS
Mr. Lacey said two sites have been located that will be investigated for potential well sites. Letters have been written to the landowners for permission to access their property for the testing.

CUSTOMERS
Neither Yancey nor Supreme has signed-on for the water service. Ranew has signed on for a 1” meter.

Beland Financial Group, Inc. has presented plans for a proposed office building requesting water service to the project. Discussion was held regarding the connection point for water service.

MUNICIPAL NATURAL GAS
Mr. Lacey said he and Mr. Burnsed talked with the Commissioners regarding changing the Authority’s Legislation to include municipal gas. The Commissioners requested that they meet with Mr. Marro and prepare a proposal. The County Attorney, Rob Morton, mentioned changing to a utility rather than an authority and include the gas. Mr. Lacey is not certain that the change would be beneficial to anyone. He is not certain what impact it will have on the Authority. Mr. Lacey, Mr. Marro and Mr. Burnsed will meet on January 5.

STORAGE BUILDING
Mr. Brisendine said he has investigated the pricing but there is such a variance in prices he is going to have to see the units because there has to be a difference in the quality. The prices range from $900 to $1700.

DIRECTOR OF PLANNING AND ZONING
David Allen said he is working on developing procedures for reviewing plans. He hopes to be able to have the plans reviewed for comments and have them ready to discuss with the developer within a week.

Chris Curry left the meeting at this time.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

Mr. Marro said the County may change their fiscal year to July 1 through June 30. The Water Authority will need to be prepared to make that same transition.

Mr. Marro said he is on a Regional Development Council Board. One of the items that was discussed as a long-range issue with the State of Georgia is another reservoir on the Chattahoochee. It is years away but is in the discussion stages.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on November 19, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Tammy Jarrett, Pike County Journal-Reporter, Virginia Langford, Griffin Word and Data and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the November 19, 2008 meeting, as published, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the October 15, 2008 meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry made a motion to lift consideration of the September 30, 2008 financial report from the table. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Virginia Langford was present to discuss questions regarding the September financial report. The question was regarding the fund balance of $632,027. Ms. Langford said the fund balance has nothing to do with the income or expenses. It is money that is transferred between government entities. These funds were for the transfer of the value of the waterlines between Lamar County and Pike County. It increases the value of the assets but is not in the form of cash or funds that can be spent.

MOTION
Ms. Curry made a motion seconded by Tommy Burnsed to approve the September 2008 financial report. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The October financial report was discussed.

MOTION
Mr. Burnsed made a motion to approve the October 2008 financial report. The motion carried on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUDGET
Ms. Pearson presented an amended budget for the 2008-2009 year. Adjustments were necessary since the County did not approve the funding requested.

MOTION
Ms. Curry made a motion, seconded by Mr. Burnsed, to adopt the amended budget as presented. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

AUDIT
Mr. Lacey said he needed approval for the audit for the 2007-2008 year. He solicited bids but only one has been received. Ms. Underwood has proposed to perform the audit for a fee of $650.

MOTION
Mr. Barker made a motion to authorize the Chairman to sign a contract with CPA Robin Underwood for the audit. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion and Mr. Burnsed abstaining because Ms. Underwood does his audit.

SUBDIVISION UPDATE
Discussion was held regarding operations in the subdivisions. Three meters were turned off due to delinquent payments. One has been turned back on and the other two have not responded to lack of water. There is also some concern over a meter on Jonathan’s Roost Road. It will be investigated to see if there is a faulty meter.

WELLS
Mr. McCord discussed the insulation of the well. He had a proposal from Insulcon from Macon. He said their proposal is for installation of heat tape with a metal shroud for a fee of $975. Jones Construction had previously quoted a fee of between $2000 and $2500. If the water was running constantly there would not be a problem but the use is not sufficient to keep the flow.

MOTION
Ms. Curry made a motion to authorize Carter and Sloope to take bids and use the lowest bid not to exceed $975. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. McCord said the well is artesian and when it is not running there is pressure from the well. At one point in time there was water coming up the electrical conduit. They were able to seal this off. Additionally there is a vent tube and you have to have a way to vent the well. They have received a proposal from a well driller to put a vacuum valve at the top of the casing to vent, which essentially allows air flow in and out of the casing but not water. There would also be a way to relieve the pressure on the well or if they needed to work on the well you could open the valve and keep the top part of the casing dry. They were hoping to raise the casing high enough and be able to seal it off and still allow the well to vent. Mid Georgia said they could not seal off the well. Another company says they can and the proposal is to take care of the issue. If the well is used enough there would not be a problem. The quoted cost is $4600. Additionally, this is an upgrade and will be an improvement. It has the potential for preventing problems. It is not absolutely essential. He recommended that it be done. There are other ways to do this. Discussion was held and it was decided to have Mr. McCord do some more research and bring some alternate ways of remedying the problem.

WELLS
Mr. McCord said that Dan Harmon has proposed to investigate two potential well sites for $1000 each. One of the sites is on Shackelford Road near Turnpike Creek and the other is on Gresham Road. He will be looking at the topography and the rock outcroppings.

MOTION
Ms. Curry made a motion to authorize Mr. Harmon to look at the two sites at a cost of $1000 each. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

HIDDEN FALLS/DEER LAKE
Mr. McCord said they have completed the preliminary drawings and are working on the specifications. There was some difficulty identifying the DOT right-of-way because of the inconsistency. An easement may be necessary for the Deer Lake Subdivision because the property line and the right-of-way line almost meet at the edge of the asphalt. The utilities have been marked. There is a cemetery and a gas line that will have to be worked around.

WATER ORDINANCE
The Water Ordinance has been adopted by the County Commission and delivered to the Building and Zoning Office.

Chris Curry left the meeting at this time.

CELL TOWER RENTAL SPACE
Ms. Pearson said she has had no response from Verizon. She talked with Butts County regarding the antennas on towers and was advised that it is usually handled through the tank maintenance company. They negotiate the contract for the Water Authority and make sure the installation is done properly. They have not had anyone interested in their tower in Butts County.

Mr. Lacey said they have had a proposal for a maintenance contract from the company that installed the water tower but it is extremely high. Discussion was held and it was decided to get several bids for the tower maintenance.

YANCEY/SUPREME
Mr. Lacey said that neither Yancey nor Supreme has tapped onto the water line but Ranew has paid the tap fees. Discussion was held regarding the possibility of contacting the owners of Yancey regarding the commitment for water usage. It was noted that Pike County initiated the grant application and the contact needs to come from that office. It was further noted that Tom Sloope was involved with the application process and had knowledge regarding the commitment from Ranew, Yancey and Supreme to use the water if the line was installed. The initial commitment, for which tax dollars were committed, was for the Yancey project. Mr. Brisendine will contact Steve Marro regarding what action might be appropriate regarding their commitment.

NATURAL GAS
Mr. Burnsed asked if the Authority is interested in adding natural gas to the enabling legislation for the Water Authority. Mr. Lacey said the County would have to initiate any action. Mr. Burnsed questioned whether the Water Authority would like to request the County Commission to initiate such action. Mr. Lacey said he felt that would be appropriate. Discussion was held and it was decided to attend the next County Commission meeting to ask them to consider taking action regarding natural gas for Pike County through the Water Authority.

MUNICIPAL SEWAGE
Mr. Lacey said the Water Authority needs to consider studying sewerage in the County regarding the self-contained systems. There are potential developments that will need this type system. They will probably have to be deeded to the Water Authority who will have to operate and maintain the systems.

PLANS REVIEW CHECKLIST
Mr. Lacey said Steve Marro has submitted a Plans Review Checklist, copies of which have been put in the members’ notebooks.

STORAGE BUILDING
The commitment from the County for the Water Authority to use the chipper site is up in December. Since the Water Authority is not using the site they are considering using it for the dog pound. They discussed this plan with Mr. Lacey and were advised that it did not appear that the Water Authority would have a need at the present time. There is room at the tank site for any storage the Water Authority will be needing in the near future. Discussion was held regarding the need for some type storage facility. Mr. Brisendine will check on the cost of storage facilities and get the information to Ms. Pearson prior to the next meeting.

OFFICE ADMINISTRATOR
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on October 15, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Burnsed said he would like to include on the agenda discussion regarding allowing cell towers on the water tank.

Approval was given the Agenda of the October 15, 2008 meeting, as amended, on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the September 17, 2008 meeting. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Mr. Lacey said there was some information on the financial report that needs to be clarified and he would like to table the financial report until next month.

MOTION
Ms. Curry made a motion to table the financial report until next month. The motion passed on a second by Mr. Burnsed with Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoice from Griffin Word and Data in the amount of $1,000 for services for May, June, July and August was presented for payment.

MOTION
Mr. Burnsed made a motion to authorize payment of the invoice from Griffin Word and Data. The motion passed on a second by Mr. Barker with Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

AUDIT
Mr. Lacey said it is time for the Water Authority audit for the 2007-2008 year. Last year Robin Underwood did the audit. Discussion was held and it was determined that there would be time to make a decision regarding the audit at the next meeting.

SUBDIVISION UPDATE
Mr. Lacey said three new customers were added during the past month.

HIDDEN FALLS – DEER LAKE
Work continues on the plans to connect Hidden Falls and Deer Lake to the Water Authority system rather than purchasing water from the City of Zebulon. The permit from the DOT has been requested.

A complete flush of the system was completed and an increase in the chlorine was required.

PEACH STATE AIRPARK
The restaurant at the Peach State Airpark is open and this should increase the revenue for the Water Authority.

WELLS
Mr. McCord was to meet with Dan Harmon and select three sites from a list that was furnished and from the three sites select the one that appeared to be most promising and complete a sounding. There has been no report on this project.

USDA FUNDS
Mr. Lacey said the funds that were withheld from Jones Construction for work that he did not complete are available for use for other projects.

EQUIPMENT ACQUISITION
Mr. Lacey said the truck is ready to be picked up at Supreme. A decision needs to be made regarding the people that will be authorized to drive the vehicle. Discussion was held and it was decided that employees and Board members will be authorized to drive.

MOTION
Mr. Burnsed made a motion that only Water Authority employees and Board Members are authorized to drive the vehicle owned by the Water Authority. The motion passed on a second by Mr. Brisendine with Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said a decision needs to be made regarding whether or not employees can take the vehicle home and to other places of employment. Discussion was held and it was decided that it might cause problems if the Water Authority vehicle was parked at places where there was no work being done for the Water Authority. It was decided that it would be appropriate to keep the vehicle at the office location and parked it in a location where it is visible to avoid vandalism.

WATER ORDINANCE
Mr. Lacey said the County Commission held a workshop regarding the Water Ordinance, had the first reading and it was supposed to come up for the second reading but did not. He asked why and was told they were not ready.

OFFICE SECURITY
Mr. Lacey said there has been discussion regarding office security. The main issue is to make it safe for the employees. The quote for an alarm system was $385 for installation and a $19 per month monitoring fee. He did not feel this was the appropriate action. Discussion was held regarding a panic button versus an alarm system. It was noted the cost was not great considering that something could happen. However, the main reason for having the system is to protect the people during the working hours. The issue was raised regarding how quickly there would be a response if there is a need. Discussion was held regarding ways to secure the Office Administrator and it was decided to investigate a way to make a secure area in the building in case there was in incident.

TANK SITE MAINTENANCE
Ms. McLemore said the yard was cut at the tank site last month and they will be cutting it again and that should be all that is necessary for the year.

Mr. Lacey said gravel was added from Patton Road to the tank site. The cost of the gravel was $500+ and the County delivered it at no cost.

LIEN INTEREST
Mr. Lacey said the issue of interest on liens has been raised. The Water Authority has the option of charging interest on funds involved in a lien. Discussion was held and it was decided that the Water Authority will not charge interest on liens.

YANCEY
Discussion was held regarding the fact that Ranew has not tied onto the water system and that EIP grant funds that were received were contingent on them and any new businesses tying onto the water system. The water is now available and they are not being required to use the water. The installation of the water lines enhanced the value of their property and provided fire protection which has the potential of saving them on their insurance rates. It was noted this grant involved federal funds and the conditions of the grant have not been met. It was noted that the County Commission had applied for these grant funds and they should be the one to pursue any non-compliance. It was decided that the Water Authority will attend the County Commission meeting on October 28 to bring this issue to the County Commissioner and to seek their support in resolving this problem. It was suggested that a statement be solicited from Patsy Allen, the grant writer, regarding the application for the funds and whether or not the conditions have been met. Ms. Curry will follow up on this and bring it for the meeting with the County Commission.

HOLIDAYS – 2008
Mr. Lacey said Ms. Pearson has asked if the Water Authority would be in favor of closing the office the week of Christmas. He thinks she is talking about the week between Christmas and New Year’s but is not really certain. Mr. Burnsed said he was not opposed to closing because things are quiet at that time. Mr. Brisendine said he is concerned about there being a problem with messages being left on the telephone and no one responding. It was noted that the messages can be checked without being in the office and if there was a real need she could take care of the ones that are urgent. Additional discussion was held regarding the following week for the New Year’s Holiday.

MOTION
Mr. Burnsed made a motion to close the week of Christmas and pay her for her average hourly workweek conditioned on her checking the telephone messages. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WATER TANK
Mr. Burnsed said he notices that there are antennas at lots of different locations and there probably are companies that would rent antennas space on the water tank. It would help to have some income. He would like for Ms. Pearson to contact the various cell companies and make them aware that the water tank would possibly be available. Mr. Lacey said he would have Ms. Pearson investigate the possibility. Mr. Burnsed was going to bring information regarding maintenance companies that could also be contacted.

OFFICE ADMINISTRATOR
Mr. Lacey said that Ms. Pearson was not present due to family illness. Her report was furnished to all the Board Members. A copy of that report is attached to and becomes a part of these minutes.

IDENTIFY THEFT PROGRAM
The State has implemented the Federal Trade Commission’s Red Flag Rule to prevent identity theft. The Water Authority needs to adopt the program.

MOTION
Ms. Curry made a motion to adopt the Identity Theft Program. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on September 17, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine and Christine Curry. Tom Burnsed was not present.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Todd Goolsby, Pike County Public Works Department; Ken Gran, Citizen; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
was given the Agenda of the September 17, 2008 meeting, as published, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the August 20, 2008 meeting. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report with nothing of significance to report.

MOTION
Ms. Curry made a motion to approve the financial report. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoice from Mr. Nix in the amount of $366 was presented for approval.

MOTION
Ms. Curry made a motion to authorize payment of the invoice from Mr. Nix in the amount of $366. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

BUDGET
Mr. Lacey gave the members of the Authority a copy of the budget as approved by the Pike County Commission. A copy of this budget is attached to and becomes a part of these minutes.

PERSONAL APPEARANCES – KEN GRAN
Ken Gran said when he was working for USDA he assisted different agencies in Henry County and Spalding County with the acquisition of property. If the Water Authority needs an acre of land he has the background with USDA working with rural development to offer assistance. He has GIAS Software and is GPS capable. If there is a need for the Authority to investigate a site he cannot sign off on the Phase I Environmental but he can furnish most of the information that an engineer or consultant would need. He resides and works in the County and has an interest in the Pike County Water Authority being able to get the information at a reasonable fee. He offered his services as a consultant to assist the Water Authority in acquiring land in the future. He is a real estate broker and can assist in providing contracts.

BROWN STATION
The firehouse has been completed in this area and they have tapped onto the Pike Water Authority water system.

PEACH STATE AIRPARK
The restaurant has opened in this development.

EQUIPMENT ACQUISITION
Ms. Pearson said she called regarding delivery of the new truck. There has been a delay due to a strike. The truck should be delivered by the end of the month.

WATER ORDINANCE
The proposed Water Ordinance has been sent to the Attorney and the Commissioners. They discussed it at one meeting and decided to have a workshop. Commissioner Garner is out of town and he does not want any workshop while he is out of town. He will be back on September 22 and a date will be considered when he returns.

TAP FEES
Ms. Pearson had copies of a survey completed by the Georgia Association of Water Professionals regarding tap fees. The average utility charges $1110 for a ¾” tap and $1818 for a 1” tap fee. The Pike Water Authority charges $1000. Mr. Lacey said the Water Authority needs to consider an increase in the fee due to the cost to the Authority. There was also a survey regarding whether or not fire departments were charged for their water usage. No one charges the fire department for water usage but all are required to report their usage.

Discussion was held regarding the need to have water usage reported to determine whether or not there is water theft or a water leak. The Water Authority has written several times asking for an estimate of the water usage but no report has been received. The consensus was to make a commitment not to charge the fire department for their water usage at the present time but to advise them that the Water Authority is required to report total water usage and water billed to USDA and the fire department will have to report usage.

It was decided not to increase the tap fees at the present time since the Water Authority is not losing money on the installation.

STAGNANT WATER
Mr. Lacey said they continue to get complaints regarding stagnant water in certain areas. Mr. McCord said lines are super chlorinated to disinfect the pipe when it is first installed. The contractor is required to take samples to send to the lab for tests for the presence of any type bacteria. Either the contractor focused more on the sample points and did not disinfect all the lines as they should have or there was an issue of inadequate chlorine being put in at the well site. The Water Authority is flushing far more that they should have to. In order to resolve the problem, based on Scott Huckaby’s results, at the well EPD wants two parts per million of chlorine in the water. Initially it was under 1 part per million. Mr. Huckaby and the people that installed the equipment have made the necessary adjustments but the problem is the water that was already in the lines. He has established a flushing schedule and made calculations on how much water needs to be pulled from each line to get some of the older, inadequately treated water out of the system. Part has been done and it is now a matter of getting the tank full again. There is over a million gallons of water stored in the mains. They have focused on the areas that have had the most complaints. Discussion was held regarding requesting the fire department to use certain hydrants to fill their trucks to help with the flushing of the lines. It was decided to ask them to call the office and Ms. Pearson can advise them of which hydrant to use.

OFFICE SECURITY
Ms. Pearson said she had contacted Beacon Security and Cornerstone regarding installing a security system for the building. Beacon Security initially quoted $290 plus a $15.95 per month monitoring fee. Cornerstone quoted $398 for installation and a monthly fee of $17.95 for a five-year contract. Beacon Security will reduce the installation fee to $250 if the touch pad is not installed. She asked each company about having the alarm go directly to the Sheriff’s office and not have a monthly fee. They advised that that was very unusual and the Sheriff’s department would have to approve that arrangement. The installation fee would be an additional $500 to $600. They will put an opt-out in the contract for $200 or the service could be transferred to a different building if the Authority moves. Discussion was held regarding a less costly plan that would give Ms. Pearson the security that is needed. It was decided to investigate the possibility of a system that would allow her to know when someone has entered the building. There was also some concern expressed regarding the fact that some county employees enter the building via the rear door and do not lock it back when leaving.

TANK SITE MAINTENANCE
Mr. Lacey said that Spirit Filled Aqua Pipelines has proposed to maintain the tank site for a cost of $100 per month. They will cut inside the tank area and a strip outside the fence and the entrance from the road to the tank. They will cut the site once monthly. Discussion was held regarding asking them to cut March through October and to cut twice monthly during the months that it will be needed more frequently.

MOTION
Ms. Curry made a motion to authorize Spirit Filled Aqua Pipelines to maintain the tank site. The motion carried on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to amend the agenda to move the Executive Session to the last item on the agenda. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

LEAK ADJUSTMENT POLICY
Ms. Pearson said she would like to have a leak adjustment policy. She recommended that one leak adjustment per year be allowed. It must be over 10,000 gallons used to be considered a leak. No adjustments allowed for filling pools or hot tubs. The average use for the customer would be calculated and that would be charged at the regular rate. Anything over that would be charged at the wholesale rate.

MOTION
Mr. Brisendine made a motion to adopt the leak adjustment policy as presented. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

METER RENTAL AND WATER USAGE AGREEMENT
Mr. Lacey said this is for the use of the portable meter for someone to use when they are drawing water from the hydrants. Ms. Pearson said at the last meeting a $1000 deposit was discussed. She has been advised the fee is too high. The City of Williamson charges $150. The current form requires a $500 deposit. It was noted that this deposit is required to ensure the return of the meter in good repair. It is a deposit only and the funds are returned if the meter is returned undamaged. It was decided to leave the fee at $500.

YANCEY
Mr. Lacey said the Building and Zoning Department has developed a checklist that the Water Authority has wanted for a long time. The proposal is that whenever a project is authorized every department has to sign off on the project. They brought the plans for Yancey last week. When Mr. Lacey and Mr. Burnsed visited with Mr. Ranew they were advised that Yancey was going to request a tap. Additionally Supreme and Ranew’s were also going to get taps, none of which have been confirmed. In reviewing the plans for Yancey it declares that they are not going to use public water. They are going to use a well. EIP funds were used to run the extension to this site with two fire hydrants. Yancey has declined to get a tap. On the last sheet they have included a schematic for a water meter installation. He talked to Mark Whitley and Parrish Swift and they all feel they should be required to tap onto public water. Any industry should be required to tap on to public water if it is available. Mr. Lacey wrote a letter regarding this matter. This situation will be monitored for further discussion.

OFFICE ADMINISTRATOR
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

Ms. Pearson said she has scheduled the installation of the new billing software for the second week in October.

PUBLIC WORKS DEPARTMENT
Mr. Goolsby said he would like to have an emergency contact number for the Water Authority to be listed with the 911 office.

MOTION
Ms. Curry made a motion to go into Executive Session for the purpose of discussing the acquisition of real estate. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Mr. Barker made a motion to return to open session. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water and Sewerage Authority reconvened in open session with Mr. Barker, Mr. Brisendine and Mr. Lacey present.

MOTION
Mr. Barker made a motion, seconded by Mr. Brisendine, to discontinue land acquisition for the property on Williamson – Zebulon Road. The motion passed with Mr. Barker, Mr. Brisendine and Mr. Lacey voting for the motion.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Brisendine, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on August 20, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Ralph Smith, Williamson citizen; Sonia and Chris McLemore, Spirit Filled Aqua Pipelines; Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said there needed to be an Executive Session to discuss potential property acquisition. Mr. Burnsed said he would like to discuss the potential for revenue source under new business.

MOTION
Approval was given the Agenda of the August 20, 2008 meeting, as amended, on a motion by Mr. Barker and a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the July 16, 2008 meeting. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Discussion was held regarding the activity in the subdivisions. There is a new fire station adjacent to the Brown’s Station subdivision. The new restaurant in the Peach State Airpark will be opening soon.

CALDWELL TANK
Mr. Lacey said they had received final payment request from Caldwell Tank and Jones Construction. Caldwell Tank has completed their contract and Carter and Sloop has approved the work and recommended payment.

Jones Construction has not completed some of the work they need to finish. A survey has been done on the remaining work and a list has been prepared. Chris McLemore is working on completing some of the projects. Discussion was held regarding what remains to be done and the cost involved. Phases II and IV have funds being held pending completion.

Mr. Brisendine inquired about a warranty on the water tank. Mr. McCord said Caldwell Tank gives a one-year warranty from the substantial completion date. That date was noted and is in file. The Authority might want to consider a maintenance plan after that date. Caldwell has a plan and Utility Service is the largest in the state that provides a maintenance contract. Utility Service will inspect the tank free in 11 months whether they are the service provider or not. Mr. McCord will arrange for that inspection.

MOTION
Mr. Brisendine made a motion to authorize Mr. Lacey to approve payment to Caldwell Tank. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Discussion was held regarding final payment to Jones Construction. It was noted that some funds will be kept to get the work completed that has not been done and if there is any problems the bond is not being released.

MOTION
Ms. Curry made a motion to authorize payment to Jones Construction as discussed. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Discussion was held regarding the grant funds that remain that can be used for the USDA project. Mr. McCord said the remaining funds equal $545,282.98. That does not include the equipment that has been authorized. The Hidden Falls extension that has been discussed will cost approximately $63,000 and Deer Lake $85,500. The second well that has been discussed would cost $250,000 for construction and the additional water line will cost approximately $100,000 which will use substantially all of the remaining funds.

Discussion was held regarding the best use of the remaining funds. Eagle’s Landing would bring new customers to the system. The Hidden Falls – Deer Lake project will allow the use of well water rather than purchasing from the City of Zebulon which will reduce the expense of water. With the present customer base it will not be a large savings but as the customer base grows the savings would be more substantial. Mr. McCord will bring the cost involved with the Eagle’s Landing project to the next meeting. It was noted the potential for customers in the Eagle’s Landing area is substantial when you consider the Ranchland Subdivision and the houses on Highway 362. Ralph Smith was present to discuss the need for water in the area. He said he could only speak for himself and was not prepared to commit for others.

EQUIPMENT ACQUISITION
Ms. Pearson said she had investigated the purchase of uniforms. The most cost efficient uniform would be to purchase shirts at the Sock Shoppe and have them personalized. She will be able to get 12 shirts for a little over $100.

MOTION
Ms. Curry made a motion, seconded by Mr. Burnsed, to purchase the shirts from the Sock Shoppe and have the graphics done. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said a lawnmower is needed to keep the grass cut at the tank site. The use of the weed eater is not going to work. She had quotes and requested approval. Discussion was held and it was decided to pursue the work under contract.

Ms. Pearson said she needed a small refrigerator for the office for water. She has priced them and there is one at Wal- Mart for $79.

MOTION
Ms. Curry made a motion to authorize the purchase for a small refrigerator for $79. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said the office needs a computer desk for the new computer that is going to be needed for the billing. She feels it will cost approximately $300.

MOTION
Ms. Curry made a motion to purchase a computer desk at a cost not to exceed $300. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said there was an incident that occurred a couple of months ago. It did not make her afraid it just offended her. She would like to get some type system that would alert her when someone comes into the building. Discussion was held and it was noted that some form of security was needed since she spends a lot of time in the building alone. Ms. Pearson will investigate potential security systems.

HYDRANT FLUSHING SYSTEM
Mr. Lacey said there are a few areas with a small customer base that are having to be flushed on a consistent basis. Discussion was held regarding what could be done. Mr. McCord said if someone could talk with Ranew and Supreme to see if they have plans to connect to the system. If some of the industrial customers were using the system it would increase the use to a level in that area that would probably take care of the problem. Mr. Ranew made a commitment to tie onto the service. Mr. Burnsed and Mr. Lacey will visit Mr. Ranew to see if he has plans to tie onto the system in the near future. Discussion was also held regarding the possibility of selling some of the water for filling swimming pools and to landscaping firms. Consideration was given to allow the fire department to fill from some of the areas that need to be flushed on a regular basis. It was decided to authorize a 90-day pilot project to sell water at a reduced rate to contractors for pool use and landscaping from certain hydrants.

MOTION
Ms. Curry made a motion to authorize the sale of water at $3.95 per thousand from two designated points. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said it is anticipated that the new truck will be delivered in mid September.

Discussion was held regarding the need to make the citizens aware that the system is operational. Ms. Curry suggested a letter to the editor. Ms. Curry will handle this.

WATER ORDINANCE
Mr. Lacey said the Water Ordinance is scheduled to be considered by the County Commissioners at their next meeting. It was considered at their last meeting and Mr. Morton wanted to make some changes and committed to have it ready for the next meeting.

TAP FEES
Mr. Lacey said consideration needs to be given to increasing the tap fees. The present fee is $1000 for a ¾ inch line and this is about what it costs to have the work done. Ms. Pearson will calculate the cost and have the information available for the next meeting.

It was noted that the Authority does not want to charge a premium but needs to meet expenses.

Ms. Curry said there were customers that paid to connect to the system but elected not to use the water. She had not been in favor of requiring that they pay the monthly fee because that was not the criteria when they paid the connect fee. She suggested the possibility of giving those customers the opportunity for 60 days to connect to the system or the meter will be removed and it would cost them the full price to connect if they want service in the future. Discussion was held and it was decided to wait until the ordinance is passed before making a decision.

FIRE PROTECTION
Ms. Pearson said she had talked with Lamar County regarding their policy regarding some kind of fire protection fee for those that have the water in their area. It was noted that the Water Authority cannot charge a tax but could possibly charge those residents that have the benefit of fire protection a fire protection fee. This fee would not be charged to those that are using the water service. Discussion was held and the issue was raised regarding the legality of such a fee. It was decided to get a legal opinion regarding this matter.

FIRE DEPARTMENT USE
Mr. Lacey said to satisfy the EPD regarding water usage there has to be some accounting from the fire department regarding their usage. If the water usage is not accounted for there will be an assumption that there is a leak in the system. This has been discussed with them and they have not been forthcoming with their usage. It was noted that the water belongs to the Water Authority and any usage without compensation would be considered theft. Also, there is some compensation from the insurance company for water used in fighting a fire. Ms. Pearson said she has discussed this with Lamar County and they are having the same problem. She also communicated with a contact at the Association of Water Professionals and they are planning to do a survey of Georgia Water Authorities to see how they handle this situation. Mr. Lacey said the greatest concern at the present time is to account for the water usage. It was decided to communicate with the County Manager requesting cooperation regarding accounting for the water usage from the system by the fire department.

LEASING SPACE ON TANK SITE
Mr. Burnsed said the water tank is in place and there is the possibility of leasing space to communication companies as a source of revenue. Ms. Pearson will pursue what other Water Authorities are doing regarding this through the Association of Water Professionals.

OFFICE ADMINISTRATOR
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes.

Ms. Pearson said she will be traveling to Savannah to take the test as discussed and approved previously. She requested a $200 travel advance.

MOTION
Ms. Curry made a motion to authorize a $200 travel advance for Ms. Pearson’s trip to Savannah. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said she recommends using Creative Logic Technologies for the billing software. The total cost for the first year will be $3,280. The annual maintenance fee is $780. She took bids for the computer from CDW and Dell. Her recommendation is to accept the proposal from CDW at a cost or $1299.99 for the computer and $634.17 for the printer. Mr. Brisendine recommended that a quality surge protector and external hard drive be acquired along with the computer and printer.

MOTION
Ms. Curry made a motion to accept Ms. Pearson’s recommendation for the computer software, computer and printer and to include a surge protector and external hard drive. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

HIGHWAY 362 WEST SUBDIVISION
Mr. Ralph Smith said he lives in Highway 362 Subdivision and he was interested in knowing what has to happen to have water run for fire protection if people do not want the water service. He would tap onto the service but he cannot speak for the rest of the people in the area. Mr. Lacey said the Water Authority does not have the funds to provide the service. Grant funds might be available but there are no guarantees. Financing the project is the key. The Authority cannot afford additional funds or additional note payments without enough customers to meet the increased expenses. The Authority would need a commitment from enough customers to use the service to meet the expenses prior to requesting funds for the project. The cost of running water lines is approximately $100,000 per mile.

MOTION
Ms. Curry made a motion to go into Executive Session for the purpose of discussing real estate acquisition. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to return to open session. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to pursue the purchase of a well site as discussed in Executive Session. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on July 16, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr. and Christine Curry. Tommy Burnsed and David Brisendine were not present.

Also present were: Donna Pearson, Office Administrator; Neil McLeod and Jim Daniel, Eagles Landing; Chris and Sonia McLemore, Spirit Filled Aqua Pipelines; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the July 16, 2008 meeting, as published, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the June 18, 2008 meeting. The motion passed on a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Ms. Curry made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoice from John Nix in the amount of $313.41 was presented for payment.

MOTION
Ms. Curry made a motion to pay the invoice from Mr. Nix in the amount of $313.41. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Langford said a $100 deposit check had been returned by the bank with notice to contact the maker. She contacted her and was advised that her account had been compromised and she had to close the account and reissue the check. Ms. Langford said she had not charged the customary return check fee and wanted to know if the Board wanted to waive the fee under these circumstances.

MOTION
Mr. Barker made a motion to waive the returned check fee for this incident. The motion passed on a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

EAGLE’S LANDING
Mr. Neil McLeod and Jim Daniel were present representing Eagle’s Landing to request water service to the subdivision. Mr. McLeod said there are 35 homes in the subdivision. He has taken an informal poll and 22 are interested, 5 are not interested with the balance wanting more information. There is the possibility of including residents of Ranchland Subdivision and residents on Reidsboro Road. He was interested in discussing whether or not there might be some grant funds available to help with the expense of the waterlines. This subdivision is adjacent to Brown Station.

Discussion was held regarding the fact that the Water Authority does not have the funds to install additional waterlines but there are grants that might be available. In order to run the lines the neighbors will have to commit to the minimum water bill to make it financially feasible for the Water Authority to provide the service.

Mr. McLeod will get a written commitment from the neighbors to make certain that they fully understand that they will have to make a commitment to tie onto the system if funding is available.

SUBDIVISION UPDATE
Mr. Lacey said Carter and Sloope are working on getting a cost involved for getting Hidden Falls and Deer Lake on the USDA water system. It would save considerable money to get these two subdivisions off of the Zebulon water system.

WELLS
Mr. Lacey said it had been mentioned that the Baptist Children’s Home should be approached to see if they would like to sell their water system.

Preliminary tests were run on the other potential well site and the results was good. At the last meeting it was decided to run a full test and the results should be received within three weeks.

LAMAR COUNTY-BARNESVILLE WATER PROJECT
The Pike County Commissioners voted to turn the line over to the Water Authority. The meter pit and waterlines that are in Lamar County need to be deeded to Lamar County.

MOTION
Ms. Curry made a motion, seconded by Mr. Barker, to deed the meter pit and waterlines in Lamar County to Lamar County. The motion passed with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

USDA PRIORITY LIST
All the members of the Authority were furnished a copy of the prioritized equipment list. Ms. Pearson said that everything is needed that is on the list except the radio equipment which is anticipated to cost $16,859. Since the Authority is working in a limited area a cell phone would probably serve satisfactorily.

Mr. Lacey said this equipment will be ordered unless there is some objection by the Board. There were no objections.

REBECCA CIRCLE
Mr. Lacey said the contract with Jones and Caldwell Tank needs to be closed. Caldwell has one more thing to do and Jones was given a deadline within which to complete some things that were not finished. Rebecca Circle continues to be an issue. They did not do a very good job of smoothing out the land on that project. He has asked Chris McLemore to estimate what it would take to complete that part of the project. Mr. McLemore said it would take approximately $1600 per acre to smooth and grass. There are approximately 2 acres.

MOTION
Ms. Curry made a motion to authorize Mr. McLemore to bring Rebecca Circle up to standards at a cost not to exceed $5000. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

COMPETATIVE GRANT PROGRAM
Ms. Curry said she has reviewed the criteria and it appears that the Water Authority would not get this grant. Discussion was held and it was decided that it might be appropriate to contact the organization responsible for awarding the grants to get more information. Ms. Curry said Eagles Landing might be a good project for this grant.

BY-LAWS
Ms. Pearson said the revised By-Laws were discussed at the last meeting and they need to be approved.

MOTION
Ms. Curry made a motion to accept the revision to the By-Laws. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

WATER ORDINANCE
Discussion was held regarding the Water Ordinance that had been prepared to send to the County Commissioners for approval. Ms. Curry took exception to requiring all new construction to tie onto the water lines. She said it might be too expensive for an individual that wants to build a house a long distance off the road to tie onto the water system. She was in favor of requiring developers of subdivisions to tie onto the system but that some individuals might want to drill a well. It was noted that they will be getting fire protection which gives the homeowners the advantage of lower insurance rates.

MOTION
Mr. Lacey made a motion to forward the Water Ordinance to the County for their consideration. The motion passed on a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said she is not certain that Mr. Nix has completed the document. He stated that it was a “work in progress”. Ms. Pearson will contact Mr. Nix to see if he wants to do some further work on the document before forwarding to the County Commission.

TRUCK MAINTENANCE
Mr. Lacey said there is going to be a need for routine truck maintenance. The County has a new maintenance facility and is hiring a new mechanic. They will be doing the maintenance on the Sheriff Department’s vehicles. It might be less expensive if the Water Authority can negotiate with them to maintain the new truck.

GASOLINE CARD
There is also the possibility that the County will let the Water Authority have a gasoline card and pay through the County.

MILEAGE RATE
Ms. Pearson said the IRS has increased the mileage rate to $.585 per mile. The Water Authority is presently paying $.45 per mile. The County is considering a temporary increase with a review in 6 months.

Ms. Curry asked if it might be possible that the Water Authority consider tying the reimbursement for mileage to the IRS rate.

MOTION
Ms. Curry made a motion to temporarily tie the mileage reimbursement to the IRS rate. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

OFFICE ADMINISTRATOR’S MONTHLY REPORT
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes.

VULNERABILITY ASSESSMENT AND EMERGENCY RESPONSE PLAN
Ms. Pearson said Veronica Peterson with USDA had advised that the Water Authority needed a Vulnerability Assessment and Emergency Response Plan. She has been working with Mr. Huckaby for the last month on this. It has been completed and needs to be adopted so it can be sent to Ms. Peterson.

MOTION
Ms. Curry made a motion to adopt the Vulnerability Assessment and forward to Ms. Peterson. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to adopt the Emergency Response Plan and forward to Ms. Peterson. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Barker made a motion, seconded by Ms. Curry, to adjourn the meeting. The motion passed with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on June 18, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Donna Pearson, Office Administrator; Chris and Sonia McLemore, Spirit Filled Aqua Pipelines; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said the contract with Spirit Filled Aqua Pipelines needs to be included under old business.

Approval was given the Agenda of the June 18, 2008 meeting, as amended, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the May 21, 2008 meeting. The motion passed on a second by Mr. Lacey with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance. She noted that there were two returned checks. She requested information on how they were handled. The customer was called and she replaced the check that day.

The policy for returned checks is a $50 fee. Ms. Curry discussed lowering that fee. It was decided to leave the charge at $50.

MOTION
Ms. Curry made a motion to approve the financial report. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said the tax reevaluation on the tank site has been received. The previous value was $19,746 and the current value is $37,735.

EQUIPMENT
Discussion was held regarding the truck quote from Allan Vigil. The quote using the State Contract was $20,557. Lester Ranew did not respond and there was no quote from him. The truck needs to be ordered because delivery time is approximately two months.

MOTION
Ms. Curry made a motion to order the truck from Allan Vigil. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said she has contacted other water authorities regarding the excavator. They recommend the purchase of a small rubber tire backhoe rather than an excavator. This will be much more versatile. Discussion was held regarding what would be a better purchase for the Water Authority. It will be less expensive to order the backhoe.

Tommy Burnsed arrived during this discussion.

MOTION
Ms. Curry made a motion to purchase a backhoe. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion and Mr. Burnsed abstaining because he was not present for the discussion.

Ms. Pearson will get information and quotes fro the backhoe.

Mr. Huckaby had developed a list of equipment that he recommends the Water Authority acquire. Ms. Pearson had a list of the equipment with price quotes from several companies. Discussion was held and it was decided to continue with the cost comparison. Ms. Curry said if it is possible she would like to buy locally.

MOTION
Ms. Curry made a motion to authorize Ms. Pearson to continue to get quotes for cost comparisons on the necessary equipment. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said the Authority needs to purchase a water line locator immediately. It will cost approximately $1000.

MOTION
Ms. Curry made a motion to authorize the purchase of a water line locator. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SCANLON ENGINEERING
Mr. Scanlon was not present but Mr. Lacey said he had called him and requested that he be allowed to talk to the Authority regarding the water service to the Life Springs Church. Mr. Danielly does not want to pay for running the lines to the new building but wants to put in his own water system, which the engineers oppose. The Authority does not have the funds for this project.

SUBDIVISION UPDATE
Mr. Lacey gave an update on the subdivisions with nothing of significance to report.

WELLS
Mr. Lacey said a well has been located that is reported to produce 200 gallons per minute. The owner has agreed to enter into a contract if the water is all right for use. Mr. Lacey and Mr. McCord went to the well site and have determined that is a good site to test. The owner is willing for the Authority to do the testing and it is possible that the Authority might have to drill him another well. It is necessary to get an analysis of the water to determine if it is acceptable. It will cost approximately $1700 to have a company take the samples and do a complete analysis. It is 1.5 miles from the present Authority well site. Mr. McCord is checking to see if the price for the analysis is appropriate.

MOTION
Ms. Curry made a motion to have the water analyzed at a cost of up to $1700. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BARNESVILLE/LAMAR COUNTY WATER LINE
Discussion was held regarding the need to have the Barnesville/Lamar County water line transferred to the Pike County Water Authority. The letter had been sent as requested last month with no response. It was decided to try to get on the agenda for the next County Commission meeting. David Brisendine will try to get on the agenda.

USDA PROJECT
REBECCA CIRCLE The project has basically been completed. The tank site looks good. The gate has been fixed. There is one site that needs to have some gravel for safety reasons. It will probably only take two loads.
mr. lacey said rebecca circle has been completed and mr. jones paid except for the retainage. at present time there is only one customer.

The project has basically been completed. The tank site looks good. The gate has been fixed. There is one site that needs to have some gravel for safety reasons. It will probably only take two loads.

MOTION
Ms. Curry made a motion to put gravel in the appropriate location at the tank site. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

STORAGE SITE
Mr. Burnsed said he had met with Todd Goolsby regarding the county owned site he has been talking about. Mr. Goolsby seems to understand that the site would be large enough for the Water Authority to have a portion of the land and there would still be enough for the County to be able to build an animal control facility if they want to the in the future. He will continue to pursue this with the County Manager and the Commissioners.

There is still a need to purchase a movable storage building for some equipment and supplies. Ms. Pearson will get quotes on some buildings and a vote will be taken at the next meeting. They would like quotes on pressure treated wooden facilities approximately 10 x 12 in size.

PERSONNEL POLICY & PROCEDURES
Ms. Pearson sent copies of the Personnel Policy and Procedures manual to all the members.

MOTION
Ms. Curry made a motion to adopt the Personnel Policy and Procedures Manual. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BILLING PROGRAM
Ms. Pearson said she had reviewed five utility billing software programs. One of the programs was rather complicated and offered no support. Two of the programs are more expensive than the others. The two programs that she felt would serve the Water Authority needs best are Creative Technology and Rare Element. Creative Technology software package is $2500. Additionally, there is a training expense for on-site training. They charge for mileage and meals which would cost from $100 to $150 because they are located close. Support is billed quarterly at an annual rate of $780. The total expense for the first year would be $4210. They furnish updates for the quarterly fee. This program will track customer complaints and there is the potential to have a financial package added at a later date. The Rare Element program does not charge a base fee. They require a two-year contract based on the number of customers. The cost is $1.50 per customer per month. As the customer base increases the cost per customer decreases. The beginning cost would be $1800 annually. The software can be purchased with the USDA funds. Ms. Pearson said she would probably recommend the Creative Technology program. She is planning to go to Butts County to see their software. She wants to check references prior to a final recommendation.

SURPLUS EQUIPMENT
Ms. Pearson said she has purchased a new copier and no longer needs the old copier. The copier is not damaged but she does not need it and has no storage space. Discussion was held and it was decided to see if there was anyone in the County or a not-for-profit organization that might benefit from the copier.

MOTION
Ms. Curry made a motion to surplus the old copy machine. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

TANK LEVEL SETTINGS
Discussion was held regarding the possible need to adjust the tank level settings. Ms. Pearson monitors the tank everyday. It was decided to bring the top level down and continue to monitor everyday to make certain that it is coming on.

FIRE STATION
Discussion was held regarding what was appropriate regarding the use of water by the Fire Department. It was noted that if they are going to fill their fire truck tanks from Water Authority sources then they should pay a bulk rate and there should be a designation of their draw point. If they have water service to the fire stations they should be charged the regular fees. It was noted that the Water Authority needs to keep records of water usage so it can be determined if there are any water leaks. It was further noted that the Water Authority needs to be compensated for water usage to help defray their expenses involved with the service.

It was decided to send a letter regarding the need for them to pay for their water usage so there will be a written record of what is expected.

SPIRIT FILL AQUA PIPELINES
Mr. Lacey said there is a need to sign a contract with Spirit Filled Aqua Pipeline. The members were furnished a copy of the contract for their review.

MOTION
Mr. Burnsed made a motion to authorize the Chairman to sign the contract with Spirit Filled Aqua Pipeline. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

RECEPTION
Discussion was held regarding whether or not it would be appropriate to have some type reception announcing the completion of the water line. It was noted that the emphasis should be on the advantage of having water service for industry. The Board felt it would be best to wait until the Barnesville/Lamar County line was dedicated to the Water Authority. Hopefully Ranew will connect to the service and it would be appropriate to announce with emphasis on serving industry. Mr. Burnsed will talk to Mr. Ranew regarding whether or not he will be connecting to the service.

GEORGIA WATER SUPPLY COMPETATIVE GRANT PROGRAM
Mr. Lacey said there are grant funds available for water projects. He thinks it would be appropriate to try to get funds to help with the Clear Springs project. Discussion was held and it was decided that it would be appropriate to try for the funds.

MOTION
Mr. Brisendine made a motion to apply for the Georgia Water Supply competitive Grant Program. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

QUARTERLY SAFETY MEETING
Ms. Pearson advised the members that the Workman’s Comp Insurance requires a quarterly safety meeting. She and Mr. Huckaby have discussed this and they will begin the meetings and she invited the Board Members to attend. They will have to meet in the afternoons due to Mr. Hockey’s schedule.

BY-LAWS AMENDMENT
Ms. Pearson said there have been some minor changes to the By-Laws. She furnished copies of the changes to the By-Laws to the members of the Authority. The changes were highlighted for their review. Ms. Pearson read the changes. The changes will be voted at the next meeting in compliance with the By-Laws.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her monthly report, which is attached to and becomes a part of these minutes.

Ms. Pearson said she attended an Operator IV training class in Barnesville on June 11. It was very stimulating. She was planning to take the test on July 7 but she sent the application to Georgia Rural Water and missed the deadline. They give the tests four times a year and the next one is in Savannah in September. She has to pass the test to get reimbursed from Rural Development. She would like to get approval to take the test in Savannah.

MOTION
Ms. Curry made a motion to authorize Ms. Pearson to take the test in Savannah in September with the Water Authority paying the expenses. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Brisendine, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on May 21, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; Tom Burnsed and Christine Curry. John Barker, Jr. and David Brisendine were not present.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Donna Pearson, Office Administrator and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said he needed to add Well Head Protection Plan to the agenda under new business.

MOTION
Approval was given the Agenda of the May 21, 2008 meeting, as amended, on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of April 23, 2008 meeting. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report. Discussion was held regarding the fact that some of the information that is needed to bring the assets current has not been included in the financial report. Hopefully that will be available by the next meeting.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MONEY MARKET ACCOUNT
Ms. Langford said she had talked with the First Bank of Pike, First National Bank of Barnesville, First National Bank of Griffin and United Bank regarding receiving interest on the Escrow Account by having it in a Money Market Account. All of the banks are close in the interest paid. The First Bank of Pike is paying 2% with a $5,000 minimum balance in the account. You can write three checks per month on the account. First National Bank of Barnesville is paying 1.76% on the Money Market. They also have a prime Money Market account that is paying 2.5% with a $10,000 minimum. If the account drops below $10,000 the interest drops to 1%. You can write three checks per month. First National Bank of Griffin is paying .55% with a minimum of less than $5,000, .65% for $5,000 to $10,000, 2.12% for $25,000 to $50,000 and 2.32% for $50,000 and up. You can write 3 checks per month. United Bank is paying .5% for a money market account. They have a commercial savings that pays 2.18% for $50,000, 2.37% for $75,000 and 2.57% for $100,000. You can transfer money from this account weekly into a checking account.

Discussion was held and it was decided to open two money market accounts.

MOTION
Ms. Curry made a motion to open two prime money market accounts at the First National Bank of Barnesville. One account will be for the escrow funds and the other will be for the balance of the funds presently in the escrow account at the First National Bank of Barnesville. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Two invoices were presented for payment. Griffin Word and Data in the amount of $2000 for 8 month’s and Spirit Filled Aqua Pipelines for $195 for locating water lines.

MOTION
Mr. Burnsed made a motion to pay the invoices as presented. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey gave the subdivision update.

Discussion was held regarding whether or not each business should be required to have its own tap. It was decided that each building should be required to have a separate meter.

MOTION
Ms. Curry made a motion to re-define the policy requiring each building to have its own meter. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WELLS
The importance of having an additional well site was discussed. It was decided that the owners of property that has been identified as a possible well site will be identified and Ms. Pearson will contact them requesting permission for the Water Authority to have access to their property to determine if their property might be an appropriate site to test for a potential well site. It was noted that if property can be located close to the present well it would be advantageous because the present treatment facilities can be used to treat more water than is presently be treated.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. Lacey said the Commissioners voted two months ago to transfer ownership of the Lamar County/Pike County waterline to the Water Authority. Mr. Rob Morton was charged with developing the legal documents for the transfer. Mr. Morton has not completed the documents. Ms. Curry requested that a letter be sent to Mr. Morton regarding the urgency of needing these documents completed. It was noted that the County Commission is carrying the liability and is responsible for anything that happens to the lines since they have ownership. Ms. Pearson will compose the letter.

CLEAR SPRINGS
Mr. Burnsed said he had talked to Hugh Goodwin regarding Clear Springs. They are still working on the project in Warm Springs. The Water Authority can have the excess water. Mr. Goodwin said he is only permitted to remove 100,000 gallons per day from the springs. He intends to use that much and it would require the Water Authority to make application to increase the amount above the 100,000 gallons. Mr. Sloope discussed what the Water Authority would have to do to get the permits to use the water. Discussion was held regarding the need to have some commitment from Mr. Goodwin regarding his willingness to allow the Water Authority to use the excess water. Mr. Burnsed said he would talk with Mr. Goodwin to see if he is willing to make the commitment in writing.

MEANSVILLE AGREEMENT
Mr. Burnsed said Meansville is not willing to sign an agreement with the Water Authority for fear they would not be able to supply the quantity water needed. Mr. Sloope said that should not be a concern because an agreement can be signed that would establish the maximum water the Authority would be allowed to draw. Scott Huckaby lives in Meansville and he might be able to discuss this with them and assure them that an appropriate agreement could be signed.

USDA PROJECT
REBECCA CIRCLE
The water lines for Rebecca Circle are all installed. There is still some finishing work that needs to be completed. There is a problem because there were seven customers that wanted water but only one has signed up to get water. It appears that they just wanted the fire hydrants to get the lower insurance rates.

ELLIS CIRCLE
Mr. Lacey said there were seven people on Ellis Circle that expressed interest in having water. The Water Authority took the position that if they wanted the water lines they would have to commit to pay the minimum monthly charge. There was only one customer that wanted the water lines under those terms. Discussion was held and it was decided to cancel installation of the water lines for Ellis Circle.

MOTION
Ms. Curry made a motion not to install the water lines on Ellis Circle due to the low level of customers for water service. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said the funds that were going to be used for Ellis Circle can now be used for other projects. Discussion was held regarding what would be an appropriate use for the funds.

BUSINESS PLAN
Ms. Curry made a motion, seconded by Mr. Burnsed to lift consideration of the Business Plan from the table. The motion passed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Pearson said she had completed the Business Plan and it is ready to be approved and forwarded to USDA. Discussion was held regarding the need to have a five-year plan. It was decided to approve the plan and send it to USDA and they will advise if there is any other information that is needed.

MOTION
Ms. Curry made a motion to approve the Business Plan and forward it to USDA and address any deficiencies that might be needed. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

CONCORD CONTRACT
Mr. Burnsed said he would contact Mr. Story and see if he will consider a contract with the Water Authority.

STORAGE SITE
Mr. Lacey said he had everything needed from the County approving for the Water Authority to use the chipper site through the end of the fiscal year with the possibility of renewal.

Discussion was held regarding the need for a movable storage facility.

WORK SESSION WITH CHEMICAL FIRM
Mr. Lacey said there was a work session with the chemical firm and everything is working well.

PERSONNEL POLICY AND PROCEDURES
Ms. Pearson said the insurance company requires a personnel policy and procedures manual. She has made the necessary changes to the manual and it needs to be approved.

EQUIPMENT ACQUISITION
Discussion was held regarding equipment that is needed. A quote has been received from Alan Vigil for a truck. Mr. Sloope suggested the Authority contact Lester Ranew for a quote. He has a lot of trucks on his property that he is anxious to sell. He is not certain if he has the type truck the Authority is considering.

Discussion was held and it was decided to get a quote from Mr. Ranew and authorize Mr. Lacey to accept that bid if it is at a better price.

MOTION
Mr. Burnsed made a motion to purchase a truck at the quoted price from Alan Vigil unless Lester Ranew quotes a better price. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

A discussion was held regarding the purchase of an excavator. It was decided that more research needed to be done prior to a purchase.

MOTION
Mr. Burnsed made a motion to table consideration of an excavator until more information is received. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SURPLUS EQUIPMENT
Mr. Lacey said the office paper shredder is broken beyond repair.

MOTION
Ms. Curry made a motion to declare the shredder as surplus equipment and purchase a new one. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said a new copy machine is needed. The one that is presently being used is not heavy duty enough for the work that is being done. Discussion was held regarding the type machine needed and it was decided that Ms. Pearson would be able to make a decision regarding which machine to purchase.

MOTION
Mr. Burnsed made a motion to authorize Ms. Pearson to purchase a new copy machine. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUILDING SIGN
Ms. Curry said the Water Authority needs to have a sign for the building. Ms. Pearson said she contacted Creative Signs and they will make an aluminum sign for $96 and the charge for installation is $125.

MOTION
Ms. Curry made a motion to replace the existing business sign. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

TITLE – OFFICE ADMINISTRATOR
Mr. Lacey said he would like to change Ms. Pearson’s title to Office Administrator rather than Office Manager because that was more representative of what she does.

MOTION
Ms. Curry made a motion to change Ms. Pearson’s title to Office Administrator. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

TTHA & HAA PLAN
MOTION
Ms. Curry made a motion to approve the TTHA PLAN and the HAA PLAN. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

TANK LEVEL SETTINGS
Mr. Lacey said he had talked to Mr. McCord regarding the fact that with the number of customers it is difficult to keep the lines flushed. They are presently having to flush the lines to keep the water clear. He does not know if it will help to adjust the level of water. Mr. Sloope said he will talk with Mr. McCord and see if they can suggest something that will help. The Authority needs to keep a record of the amount of water that is being used to flush the lines. The water needs to be metered. If you check the amount used in a set period of time then you will be able to estimate the water usage according to the time and not have to meter it every time.

MOTION
Mr. Burnsed made a motion to instruct Mr. Huckaby to use the meter when flushing the lines. The motion passed on a second by Ms. Curry with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

GROUNDS MAINTENANCE
Mr. Lacey wanted to know if it would be appropriate to maintain the tank site and the chipper site. Discussion was held and it was decided that the grounds should be maintained. This will be discussed further when information is available regarding whether the County will cooperate by keeping the sites or whether it should be contracted independently.

GEORGIA WATER SUPPLY COMPETITIVE GRANT PROGRAM
This is the grant that is being offered by GEFA. Mr. Sloope said he will be meeting to get information about this because he does not know enough about this program. Mr. Lacey said he would like to consider applying for this grant to connect Buchanan Road to Deer Lake and Hidden Falls. This would get these off of the Zebulon system. He does not know if this would be appropriate for these particular grant funds. Mr. Sloope said this grant is only 25%. Mr. Sloope said he thinks the rural grant funds could be used for this. He will talk with Ms. Peterson to see if that would be permissible.

FEES FOR LIENS
Ms. Pearson said the Authority needs to establish a fee for filing liens when they are necessary due to unpaid water bills. Discussion was held and it was decided to establish a $75 lien-processing fee.

MOTION
Ms. Curry made a motion to establish a $75 lien-processing fee. The motion passed on a second by Mr. Burnsed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINIMUM USAGE CHARGE LIMITS
No action was taken on this. It was determined that it will be discussed at a later date.

FEES AND USAGE CHARGES FOR FIRE STATION
Mr. Lacey said there are two fire stations that have access to the water system. There needs to be some accounting for the water that is being used by these two stations. He talked with them and asked that they give an accounting for their water usage. He also feels they should give some portion of the $150 the insurance company pays to the fire department for fighting a fire. It is estimated that they use between 20,000 and 30,000 gallons per fire. They should pay the wholesale rate. They are building a new station and probably intend to connect to the system. The operating permit states that any service connected to the Authority line is required to be metered.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Lacey, to charge the fire stations regular meter service for their water usage as any other service would pay. The motion failed with Mr. Burnsed and Mr. Lacey voting for the motion and Ms. Curry voting against.

MOTION
Mr. Burnsed made a motion that any bulk water taken from the fire hydrants be charged to the fire department at a low rate. Ms. Curry seconded the motion.

Discussion was held and it was decided to wait to take any action until someone from the Authority can talk with the fire department.

MOTION
Mr. Burnsed made a motion to rescind the vote on the first motion. The motion carried on a second by Mr. Lacey with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

No vote was taken on the second motion.

Ms. Curry said she would talk with Tom Tyree regarding this matter.

CEREMONY FOR TAKING OVER WATER SYSTEM
Mr. Lacey said there needs to be some recognition regarding the completion of the water system.

WELL HEAD PROTECTION PLAN
Mr. Lacey said he would talk with Scott Huckaby about preparing a Well Head Protection Plan.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

ADJOURN
Mr. Burnsed made a motion, seconded by Ms. Curry, to adjourn the meeting. The motion passed with Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Pike County Water & Sewerage Authority held its regular monthly meeting on April 23, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine and Tom Burnsed. Christine Curry was not present.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Manager; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order. He reported that Ms. Curry was absent because she was in the hospital for surgery.

AGENDA
Mr. Lacey said the agenda needed to be amended. There will be an Executive Session for the purpose of discussing personnel matters. Mr. Burnsed said he would like to add discussion of expense reimbursement for Board members to the agenda under new business.

Approval was given the Agenda of the April 23, 2008 meeting, as amended, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the March 19, 2008 meeting. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion and Mr. Barker abstaining because he was not present.

FINANCIAL REPORT
In the absence of Ms. Curry, Ms. Langford gave the financial report. Nothing of significance was reported.

Discussion was held regarding the possibility of investing the escrow account funds in an interest generating account. It was decided to request proposals for the funds to be put in a money market account with the local banks.

MOTION
Mr. Brisendine made a motion to place the escrow funds in a Money Market Account. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

INVOICES
Invoices were presented for approval. Mr. Lacey said he had received an invoice from Carter and Sloope for engineering services related to the USDA loan. The invoice will be forwarded for USDA approval and payment. Invoices for $1059.02 from SOWEGA for chlorine, $742.50 for phosphate from Professional Water Service and $195 from Spirit Filled Aqua Pipelines for locating water lines were also presented.

MOTION
Mr. Brisendine made a motion to approve the invoices as presented. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey gave an update of the subdivisions with nothing of significance to report.

WELL SITE
Discussion was held regarding the need for an additional well site. David Brisendine will continue to work on this project.

LAMAR COUNTY/BARNESVILLE
Mr. Lacey said the County has still not deeded the water lines to the Water Authority. Mr. Brisendine will try to see if he can get this resolved.

CLEAR SPRINGS
Mr. Burnsed said Mr. Goodwin has begun work on his building in Warm Springs. When that is completed they will begin work on the containment site in Pike County. Mr. Goodwin still plans for Pike County Water Authority to use the excess water. Mr. Burnsed said he thinks it would be appropriate to try to get a written agreement with Mr. Goodwin. Research needs to be done to see if there is the possibility of getting grant funds for additional water lines in this area of the County.

USDA PROJECT
Mr. Lacey said there are still grant funds available that can be used for equipment or water lines. Discussion was held regarding the equipment that is going to be needed. Mr. Burnsed said he would prefer to purchase new equipment rather than used equipment. If the Water Authority can purchase the equipment at the State contract price the Authority would always be able to get their money out of the equipment. It was decided to get pricing on new equipment. Ms. Pearson will call Southern Rivers or Georgia Power to get their specifications for an excavator and then contact the State purchasing office to determine whether or not a Water Authority can purchase under a State contract.

Mr. Lacey said the Water Authority also needs a truck. Mr. Brisendine will get the specifications for the truck and then contact will be made with Alan Vigil for a quote if the Water Authority can purchase under the State contract.

REBECCA CIRCLE
Mr. Lacey said the lines have been installed for Rebecca Circle. There is a problem because originally there were seven people that wanted the water service. They paid the $500 for the tap. The contract was let for the line installation and installation is complete. Now four do not want water. It is apparent that they just wanted the fire protection to save on their insurance.

ELLIS CIRCLE
There are enough people that have expressed interest in water service to install the lines. Carter and Sloope has drawn up the plans but no contract has been signed. There has to be a solution regarding those that sign up for the water service and then decide they do not want the service after the lines have been installed. A proposed letter was prepared advising the potential customers that if they sign up for the water tap and did not want the water they would be responsible for paying the minimum water bill of $32 each month. This is the only way the Water Authority will be able to pay for the lines that are installed. This needs to be included in the contract for all future meter installations.

MOTION
Mr. Brisendine made a motion to send the letter to the potential customers on Ellis Circle. Additionally, this will be made a part of the application for all new customers. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

BUSINESS PLAN
MOTION
Mr. Burnsed made a motion to lift the Business Plan from the table. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

Ms. Pearson said she had some recommended changes from Kurt McCord regarding the Business Plan and she has not had time to make those changes. She will have them ready for the next meeting.

MOTION
Mr. Burnsed made a motion to table the Business Plan discussion until the next meeting. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

INSURANCE
Ms. Pearson had the following quotes for the insurance:

$5880 from Millenium for the liability insurance
$1466 annually with $994 for the balance of the year from ATCG for the Workmen’s Compensation

MOTION
Mr. Burnsed made a motion to accept the bids for the insurance. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MEANSVILLE/CONCORD CONTRACT
Mr. Lacey said it was reported in the paper that the Mayor of Meansville is not interested in a contract to sell water to the Pike Water Authority.

STORAGE SITE
Mr. Burnsed and Mr. Brisendine will bring an estimated cost for building a storage facility for use by the Water Authority to the next meeting.

BUCHANAN ROAD FIRE HYDRANT
Mr. Lacey said in his last conversation with Mr. Garner about the fire hydrant on Buchanan Road Mr. Garner said he felt something could be worked out without moving the hydrant.

WORK SESSION WITH CHEMICAL FIRM
There will be a work session with the chemical company on April 24, 2008 at 3:30 p.m. All members were invited to attend.

PERSONNEL POLICY AND PROCEDURE
All members were furnished copies of the proposed personnel policies and procedures manual along with copies of a motor vehicle policy. Ms. Pearson asked the members to read and make suggestions for any recommended changes. There may be issues that the Water Authority is not involved with at the present time but it is better to address any potential issue before it is a problem. The members will vote on these at the next meeting. The insurance company requires a personnel policy.

PETTY CASH
Ms. Pearson said she needs to increase the amount of petty cash since she has to purchase more supplies.

MOTION
Mr. Brisendine made a motion to increase the petty cash to $200. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

SURPLUS EQUIPMENT
Mr. Lacey said when equipment is replaced the old equipment has to be declared surplus before it can be abandoned. Ms. Pearson said the telephone answering machine broke and could not be fixed because they do not make parts. A new one was purchased and the old one cannot be used and it is in the way and she would like to throw it away.

MOTION
Mr. Burnsed made a motion to declare the old FAX machine as surplus equipment and dispose of it through recycling if possible. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

CONFERENCE EXPENSE
Ms. Pearson said she calculates that she will need approximately $450 to attend the Georgia Rural Water conference at Jekyll Island. The conference will be May 19th and 20th.

MOTION
Mr. Burnsed made a motion to approve the expense for Ms. Pearson to attend the conference at Jekyll Island. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

EXPENSE REIMBURSEMENT
Mr. Burnsed said that Mr. Lacey is spending a lot of time on the road doing work for the Water Authority. This is becoming increasingly expensive particularly with the increased cost of gasoline. He feels Mr. Lacey should be reimbursed at least for mileage on his car. It was noted that Mr. Lacey spends an inordinate amount of time working on Water Authority business. The enabling legislation does not allow the Board Members to be compensated for time but they can be reimbursed for expenses. It was noted that it would be appropriate to reimburse all Board Members.

MOTION
Mr. Brisendine made a motion to reimburse Board Members for mileage expense at a rate $ .45 per mile when conducting business for the Water Authority. The motion passed on a second by Mr. Burnsed.

OFFICE MANAGER’S REPORT
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes.

Ms. Pearson said she will be attending a customer service workshop on May 15. She will be getting information regarding policies of other water authorities.

Ms. Pearson said the Georgia Rural Water Association has recommended that she pursue operator certification. Class IV classes takes place in June and she needs to get registered by May 23, 2008 to attend. Class IV is a one-day class. The test will be given in July. The fees are $300 but most of that is reimbursable by EPD. She has to pass the test before the funds will be reimbursed. All the Board Members are eligible to be certified with most of the fees being reimbursed. The Class III class will be in November in Henry County. Class III is a one-week class. She needs to get authorization to spend the $300 for the Class IV classes.

MOTION
Mr. Brisendine made a motion to authorize the $300 for Ms. Pearson to attend the operator certification class. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to go into Executive Session for the purpose of discussing personnel matters. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Barker to close the Executive Session and return to open session. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to retain Scott Huckaby as a part-time operator to be compensated at a monthly rate. He further authorized Mr. Lacey to negotiate with Mr. Huckaby using the guidelines as discussed in closed session. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to authorize Mr. Lacey to renegotiate the contract with Spirit Filled Aqua Pipelines using the guidelines as discussed in Executive Session. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on March 19, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; David Brisendine and Tom Burnsed. John Barker and Chris Curry were not present

Also present were: Todd Goolsby, Pike County Public Works Department; Chris and Sonia McLemore, Spirit Filled Aqua Pipeline; Donna Pearson, Office Manager; Tammy Jarrett, Pike County Journal-Reporter and Virginia Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the March 19, 2008 meeting, as published, on a motion by Mr. Brisendine and a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of February 20, 2008 meeting. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

FINANCIAL REPORT
In the absence of the treasurer Mr. Lacey gave the financial report noting nothing of significance.

MOTION
Mr. Brisendine made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

FIRE HYDRANTS
Mr. Goolsby said there are two fire hydrants that need to be moved. One is on Etheridge Mill Road. It has been measured and it is not appropriately set. There is still the issue of the one that Jake Garner has requested to be moved. There is a letter from the County Manager requesting that they be moved. Discussion was held and it was determined that it is too expensive to move them and the option is to remove the hydrants and cap them off. It was noted that the hydrant being questioned by Mr. Garner is on the right of way as confirmed by attorney Tripp Brisendine but the County Commission has requested that it be moved. It will cost $8000 to move the hydrants. Mr. McLemore will quote a rate to remove the hydrants and cap the line. Mr. Goolsby said he inspected the entire line and the County is satisfied except for the fire hydrant issue.

MOTION
Mr. Brisendine made a motion to get a quote for removal of the two fire hydrants in question. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

Mr. Goolsby left the meeting at this time.

SUBDIVISION UPDATE

Mr. Lacey gave an update on the subdivisions.

The issue was raised regarding reimbursement when the fire department has to use water for a fire call. The insurance company is paying for the water usage and it should be paid to the Water Authority.

A call had been received from 911 regarding a hydrant at Deer Lake with threads that had been damaged. Mr. Lacey and Mr. McLemore checked the hydrant and found no damage. Mr. McLemore said he checked several hydrants in the area to be certain there was not an error regarding the location. The issue is why someone was using the fire hydrant. A discussion was held regarding whether or not the hydrants should be locked with a key being provided to the fire department. Mr. Lacey said a check needs to be kept on how much water is being used and not being billed. This will be put on the agenda for the next meeting.

WELLS
Mr. Lacey said the Authority needs to get an additional well site. There are enough remaining grant funds to pay for another well. He does not know how long the funds can be held for this project. Discussion was held regarding possible locations

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. Lacey said the Lamar County/Barnesville water project is complete. The County needs to deed the project to the Water Authority. The Authority will try to get on the agenda for the County Commission meeting on March 25 to try to get some resolution to this situation.

Discussion was held regarding industry in the area of the water project between Pike and Lamar Counties. The lines were put in with grant funds. Mr. Lacey said he feels that anyone locating in the industrial parks should be required to tie onto the water system. The fire hydrants have been installed. None of the industries in the area have requested meters. There is a rumor that the new industry planning to locate there is planning to drill a well. The County Commissioners will have to make the connections mandatory. Fire protection will be available but they will have the advantage of that without having to pay. The fire protection gives them the advantage of lower insurance rates. Mr. Lacey said it might be appropriate to work through the Industrial Development Authority. He will contact them to see if they will be willing to make a request of the County Commission.

USDA PROJECT
Mr. Lacey said Jones has submitted a bid for Rebecca Circle in the amount of $48,719.68. Everything is in place. The drawings have been completed. The easement form is being prepared for the homeowner’s signature. Mr. Jones wants to start the project next week.

Ellis Circle has the potential for 5 customers. Mr. Lacey said Ellis Circle is a dead end road and is about 1,000 feet longer than Rebecca Circle. The tap is already on the main line. The cost would probably be approximately $75,000.

There were not enough responses on Twin Oaks to consider service to that road. There was one response from Twin Oaks Road and two from Twins Oaks Circle.

PRIORITY LIST
Mr. Lacey said the priority list includes tools and equipment, land and building acquisition, Pole Barn for the Chipper Site and a well site. He said the well site should be priority number one. The tools for operation are definitely needed. This includes a backhoe, truck and trailer along with other smaller equipment. Chris McLemore has equipment that is available. Discussion was held regarding other equipment that might be available. Mr. Burnsed and Mr. Brisendine will meet with Mr. McLemore and see what he has and the cost of the equipment. They will check on other equipment that might be available and bring information to the April meeting for consideration.

Discussion was held regarding the Chipper Site the County is going to allow the Authority to use for storage. It was noted that the Authority will not own the site and would not want to build permanent structures because the County could decide they need to use the facility and the Water Authority would lose any structures they had installed. Consideration was given to putting up a pole barn.

BUSINESS PLAN
Mr. Lacey said the Business Plan has been completed and copies have been furnished to all of the Authority members. The plan needs to be approved so it can be submitted to the USDA.

Discussion was held and it was decided to have the engineer read the report for their comments and input prior to approval.

MOTION
Mr. Burnsed made a motion to table discussion of the Business Plan until the next meeting to allow time for the engineer to read the report and make comments. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

INSURANCE
Ms. Pearson said she still did not have a quote from Security Underwriters with Millenium. The quote from ACCG is $10,000 for liability and $2752 from workmen’s comp based on one full time and 2 part-time employees. Mr. Burnsed said he feels this might be a little high compared to what the County is paying but that might be due to the volume the County has. It was suggested that quotes be taken on higher deductibles to get a lower premium.

MOTION
Mr. Burnsed made a motion to authorize Mr. Lacey to accept the lowest bid for liability and workmen’s compensation based on a quote from Millenium. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

STORAGE SITE
Mr. Lacey asked if a pole barn should be considered for the Chipper Site for the storage of equipment. It was noted that it would not have to be a large pole barn. Mr. Burnsed and Mr. Brisendine will bring cost estimates for a 12’ x 30’ facility to the next meeting. The facility will need to be portable in case it has to be moved.

BUDGET
The proposed budget has to be sent to the County by March 20, 2008. The Authority members reviewed the proposed budget.

MOTION
Mr. Burnsed made a motion to submit the proposed budget to the County Commission. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

CHEMICAL FIRM WORK SESSION
Mr. Lacey said everything is ready with the well site. EPD has to approve and release for use of the water. The plan is for the well water to be used exclusively which will reduce expenses for the Authority. Warning signs need to be posted and there needs to be a lock for the gate.

PRD POLICY
Ms. Pearson said she has added another condition regarding a minimum monthly charge even if the service is suspended per request of the customer.

MOTION
Mr. Burnsed made a motion to accept the new condition for service. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

PERSONNEL
Mr. Lacey said four applications have been received for the position. Discussion was held and it was decided to postpone any decision until the full board can meet.

APRIL MEETING DATE
Mr. Lacey said he will be out of town on April 16 which is the regular meeting date. Mr. Brisendine said he would not be available either. It was decided to change the date to April 23, 2008.

MOTION
Mr. Brisendine made a motion to change the April meeting date to April 23, 2008. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

OFFICE MANAGER’S REPORT
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes.

Discussion was held regarding whether new customers that have paid the connect fee could be required to tie onto the service. Consideration was also given as to when to begin the billing service to the new customers. It was noted that a periodic check will need to be made to assure that the water is not being used by residents that have not advised that they have begun use of the water but have not come in to pay the deposit fee of $100.

Ms. Pearson said she had met with a representative of a company that sells billing software for water departments. The system is very comprehensive and includes software that includes other information than just the billing. The program is more expensive than the Authority can consider at the present time. Lamar County contracts with a billing service for $176 per month and Lamar County pays for the cards for the bills. They are looking into programs to do their own billing and will be attending the conference in May at Jekyll Island for the purpose of looking at billing programs. There will be several vendors at the conference for the purpose of demonstrating their billing software. Registration is $285 which includes most of the meals. April 11th is the deadline for registration. In addition to the registration expenses would include mileage and a room for two nights.

Mr. Lacey said a decision needs to be made regarding what the Authority will pay for mileage. The County allows $.41 per mile.

MOTION
Mr. Burnsed made a motion to authorize $.41 per mile for travel expenses. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Brisendine made a motion to authorize Ms. Pearson to attend the conference and pay the registration, mileage, hotel expense, meal costs and incidental expenses not included in the registration. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

ADJOURN
Mr. Brisendine made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on February 20, 2008 at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Manager; Ken Palmer, Meriwether Ready Mix; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the meeting, as published, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the January 16, 2008 meeting. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MERIWETHER READY MIX
Mr. Palmer was present to discuss installation of a water line to his industrial park where he has a concrete mixing operation. They will use 300 gallons of water for each truck. They would be using 60 to 70+ trucks per day. They additionally have to wash the trucks after each delivery.

The Water Authority discussed the lots Mr. Palmer has for sale that did not have a well or water service. Mr. Burnsed said if there was water to those lots it might make them more marketable. The lots are going to have to have water lines to them or have a well which will cost $5,000 per well. It was also noted that an easement is involved.

Mr. Lacey said it would take an engineering study to determine whether or not service could be provided. The policy of the Water Authority is that the developer would have to pay for the engineering study. There are some options regarding the best route to use to run the line.

Mr. Palmer said the concrete mixing plant would be a good customer if the Water Authority would run the lines.

Mr. Brisendine said the Water Authority does not have money for water lines. The Authority can supply the water but does not have funds for infrastructure.

Mr. Palmer will do some additional research and get back to the Water Authority. He did understand that if he runs the line they will have to be deeded to the Water Authority.

FINANCIAL REPORT
Ms. Curry gave the financial report with nothing of significance to report.

MOTION
The financial report was approved on a motion by Mr. Brisendine and a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
An invoice from Design Concrete in the amount of $3438 for work on the entrance of the tank site was discussed.

MOTION
Ms. Curry made a motion to authorize payment to Design Concrete in the amount of $3438. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ELECTION OF OFFICERS
MOTION
Ms. Curry made a motion to lift the election of officers from the table. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to keep the same officers for 2008. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey discussed the subdivision update.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Discussion was held regarding a leak in one of the lines. Mr. McCord said they know there is a leak but have not been able to identify the exact location. He will be working on trying to find the leak. It will be repaired. They are still holding $70,000 retainage for that purpose.

CLEAR SPRINGS
Mr. Burnsed said he went to Warm Springs and he did not see any progress on their plant expansion.

REBECCA CIRCLE
The Water Authority has agreed to include Rebecca Circle in the water project. Mr. McCord said the plans are being developed for this portion of the water line.

WARRANTY EXTENSION
There has been agreement to get a two-year warranty extension on the Shackelford Road line due to a water leak. Mr. Lacey said there may be a need to get an extension beyond the two-year.

Mr. McCord said it appears that the leak is not as bad as was initially thought but it still might be a good idea to get an additional extension. He is going there today and might have a better idea.

FINAL PAY REQUEST FROM JONES
Mr. McCord said it won’t be the final request since they have held more retainage and they plan to add more work to the contract.

Mr. Lacey asked if the Board had any concerns with Division I and Division II because they are just about finished with those projects.

Mr. McCord said he would like to get a letter from Pike County Commissioners stating that they are satisfied with the roads that have been done.

Mr. Lacey said he has had a conversation with the County and they have said they are satisfied but it does need to be in writing.

MOTION
Mr. Burnsed made a motion to pay Gary Jones in the amount of $133,095 for the water line project. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADDITIONAL ROADS
Mr. Lacey said there might be some funds left that could be used to supply water to some additional roads. There are four roads in the area that are dead end roads. They are Ellis Circle, Meadowlark, Heritage Lake and Quail Drive.

Discussion was held regarding how the additional funds could be used. It was noted that there are a lot of things that are going to be needed that could be purchased with the funds. Other roads were discussed regarding the potential for customers.

Ms. Pearson is going to get a list of the residents in the area and write to determine whether or not there is interest in having water service.

BUSINESS PLAN
Ms. Pearson said she had received an e-mail from Ms. Brown and the Business Plan is approximately 75% complete.

INSURANCE
Ms. Pearson said the insurance with the ACCG will be effective March 1, 2008. She received the message this morning and she does not have the complete information.

MEANSVILLE
Mr. Burnsed said he does not have the information from Meansville. Mr. Lacey said he thinks it would be appropriate to contact Concord regarding a contract also.

Mr. Burnsed said he will talk with Mr. Storey prior to the next meeting.

STORAGE SITE

Mr. Lacey said the County has said they will allow the Water Authority to use the “chipper” site for storage for one year with extension if needed. They understand the Water Authority is looking for property. You cannot build on the “chipper” site because it is the old dump site.

Discussion was held regarding other sites the County might have available for a storage facility. Mr. Burnsed is going to talk with Todd Goolsby about another site where an office and storage facility could be built.

TOOLS FOR OPERATON
Scott Huckaby prepared a list of tools the Authority needs. Mr. Lacey said he does not know how many of the tools are needed right away. If the Authority is going to have a full time operator a truck, trailer and mini backhoe will be needed. It was decided to identify some suppliers and provide them with the list of tools for a quote. Mr. Brisendine said he would do some research on a truck, trailer and backhoe.

COMPUTER SECURITY
Ms. Pearson said she is concerned about the security of the computer. She purchased CD’s but they have limited use. It has been suggested that they get an external hard drive at a cost of $130. She will be able to back up the computer weekly or daily. If the computer “crashes” the files will be secure. Discussion was held regarding the safety of the files from fire. Consideration was given to a fireproof box.

MOTION
Ms. Curry made a motion to authorize Ms. Pearson to purchase an exterior hard drive and a secure fire box for up to $250. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to lift discussion of bank accounts from the table. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Langford said the Authority needs to purchase computer checks for any accounts the Water Authority is going to keep and maintain. It is double work to hand write the checks and then enter them in the computer. At the present time the Authority is working from the First National Bank of Barnesville account. The Authority has an operating account and the escrow account at the First National Bank of Barnesville. If the Authority is going to keep both accounts then checks can be ordered. However, if the Authority is going to close one of the accounts checks should not be ordered.

Discussion was held and it was decided to keep an operating account in each of the banks. Checks will be purchased as the accounts are activated each year.

MOTION
Mr. Brisendine made a motion to purchase computer checks needed to conduct the business of the Authority efficiently. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WORK SESSION WITH CHEMICAL FIRM
Mr. Lacey said the treatment plant is almost complete and the Board members, along with anyone that might be working with the Authority regarding emergency procedures need to be trained the appropriate procedures for safety. The treatment site has to be monitored daily, on site. The tank and well operation can be monitored in the office with the appropriate equipment but the treatment plant has to be visited daily.

Discussion was held regarding the routine maintenance operations that will need to be handled. There was some question regarding whether or not a license is required for the routine inspection of the treatment plant. Kurt McCord is going to check on the requirements.

Ms. Pearson is going to prepare a job description and have an ad put in the paper regarding the position for operations manager. There have been some people that have expressed interest in the position.

PRD POLICY
Mr. Lacey said the Authority is going to have to make a decision regarding water service policy in the PRD zoning. The Authority has expenses involved with the service and the minimum fee needs to be applicable regardless of water service or not.

Ms. Langford said when a customer does not pay their bill the meter is locked and a lien is filed should the minimum service fee apply?

Discussion was held and Mr. Lacey said the Authority is going to need the income to be able to meet the repayment of the USDA loan. Consideration was given to various scenarios regarding water service.

MOTION
Mr. Brisendine made a motion that in PRD Zoning, once a building permit is issued for a lot and the meter is set the minimum charges will be incurred from that date forward. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

PRELIMINARY ASSESSMENT FOR WATER SERVICE
Mr. Lacey said the Authority needs to adopt this policy.

MOTION
Ms. Curry made a motion to adopt the Preliminary Assessment for Water Service. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SPIRIT FILL AQUA PIPELINE
Mr. Lacey said the contract with Spirit Filled Aqua Pipeline has expired and he would like to continue it on a month to month basis.

MOTION
Ms. Curry made a motion to continue the Spirit Filled Aqua Pipeline Contract on a month to month basis. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BY-LAWS
Mr. Lacey said the signed copy of the By-Laws cannot be located and they need to be approved again. This will be voted at the next meeting.

BUDGET
Mr. Lacey said the budget for 2008-2009 is due to the sent to the County on March 20, 2008. Ms. Pearson, Ms. Curry, and Mr. Lacey will work on the budget.

OFFICE HOURS Ms. Pearson said she cannot get all the work done in the number of hours she is approved to work and would like to increase the number of authorized hours. At the present time she is authorized 20 hours per week. Discussion was held and it was decided that the office would be open 8:00 to 12:00 every day and allow her to work the additional hours on a flexible schedule.

MOTION
Ms. Curry made a motion to adopt the new office hours as 8:00 a.m. to 12:00 Noon Monday through Friday. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

OFFICE MANAGER’S REPORT
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Brisendine, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on January 16, 2008, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; David Brisendine; Tom Burnsed and Christine Curry. John Barker, Jr. was not present.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Donna Pearson, Office Manager; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said he thinks it would be appropriate to table the election of officers until the next meeting since Mr. Barker is not present.

Approval was given the Agenda of the January 16, 2008 meeting, with the change to hold the election of officers until the next meeting, on a motion by Mr. Burnsed and a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the December 19, 2007 meeting. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion, seconded by Ms. Curry, to approve the financial report. The motion passed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to table discussion regarding the bank accounts until Mr. Barker could be present. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoice from Carter and Sloope in the amount of $1405 was presented for payment. This was for work done regarding the Oak Grove Subdivision and the Life Spring Church.

Mr. Lacey said Carter and Sloope needs to provide a breakdown on charges for different projects. Mr. Lacey said there also needs to be provisions made for the Water Authority to pass along all expenses to the customer regarding studies regarding whether or not water is available for subdivisions or projects. Ms. Pearson will prepare a form to be signed when engineering work might be required.

MOTION
Mr. Burnsed made a motion to authorize payment of the invoice from Carter and Sloope. The motion passed on a second by Ms. Curry with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

AUDIT REPORT
Mr. Lacey reported that the audit had been completed and requested acceptance of the report.

MOTION
Ms. Curry made a motion to accept the audit report. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to pay Robyn Underwood in the amount of $744.40 for the audit. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ELECTON OF OFFICERS
Mr. Burnsed made a motion to table the election of officers until the next meeting. The motion passed on a second by Ms. Curry with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey gave an update on the subdivisions.

WELL SITES
Mr. Brisendine said he had talked with Mr. Colwell and it is hard to confirm anything but he will continue to pursue.

LAMAR COUNTY WATER PROJECT
The Lamar County Water project is complete. The County needs to accept the deed and transfer to the Water Authority.

Tom Sloope arrived at this time.

USDA PROJECT
Mr. Lacey said he had received an accounting of the funds from the USDA Project. Some of the funds that show available are committed. There are some funds that can still be committed.

Mr. Sloope discussed items that can be purchased with the USDA funds that might be available. They have calculated and estimate that there will be approximately 90,000 from Division I, $186,000 from Division II, $5,000 in land sales, $70,000 from interest, $75,000 in equipment and $87,000 in contingency. This is approximately $513,000.
Discussion was held regarding invoices that might have been submitted but not calculated in the funds that are remaining.

Mr. Lacey said there had been discussion regarding including Rebecca Circle in the water line service. Discussion was also held regarding the possibility of purchasing land with a building for storage that is adjacent to the water tower site. Other possible sites to acquire for a storage facility/ building for the Water Authority were also discussed. It was decided to include water lines for Rebecca Circle since there are funds that are still available for that project. If additional funds are available consideration will be given to acquiring land for storage and purchasing necessary equipment for operation.

MOTION
Ms. Curry made a motion to research the cost involved in including Rebecca Circle in the USDA project. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

PRESSURE REDUCING VALVE
Mr. Lacey said that Carter and Sloope had done research regarding whether or not pressure-reducing valves might be advisable. They prepared a map identifying the areas that might need to be considered. Discussion was held regarding whether the Water Authority needed to assume the cost for furnishing the valves. It was decided that the Water Authority might need to advise the homeowners that pressure might be an issue but the owners would assume the responsibility for having a pressure-reducing valve installed.

BUSINESS PLAN
Karen Brown, Executive Director of the Chamber of Commerce, is working on the business plan.

The issue regarding future development for the Water Authority was discussed. Mr. Sloope advised the Water Authority that they would be eligible for a subsidized loan in the amount of up to $500,000 from the Georgia Environment Facilities Authority through their safe drinking water program. This is actually federal money that is administered by the State. Application for the funds is a simple process. This is for a project that would be used to bring additional customers on line. This is a 20-year loan with no interest. It was noted that the Water Authority is not ready to take on an additional project at the present time. They need to work on getting the present system on a sound financial basis and then consider an additional project.

MANUALS
Mr. Lacey reported that the following manuals were complete and needed to be approved and authorize payment to Scott Huckaby for the work:
• Hydrant Flushing Plan, Site Map and Standard Operating Procedure
• Water Sample Site Map and Standard Operating Procedure
• Water Conservation and Leak Detection Plan
• Emergency Procedures
• Standard Operating Procedures

MOTION
Ms. Curry made a motion to accept the manuals and authorize payment. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INSURANCE
Mr. Lacey said Lamar County and Butts County get their insurance through ACCG. He has not been able to get a response from Pike County but will continue to work on getting their cooperation.

SAFETY DEPOSIT BOX Mr. Lacey said the Water Authority needs to consider whether or not a safety deposit box is needed to keep the CD’s and the deeds to the properties as well as other valuable papers. David Brisendine said he will talk to the First National Bank of Barnesville regarding donating a box for the Authority.

AMERICAN WATER WORKS ASSOCIATION Ms. Pearson said the Authority needs to join the American Water Works Association. The cost is $265 annually. This is a valuable source of information. A lot of the standards are developed by the AWWA.

MOTION
Mr. Brisendine made a motion to authorize payment for membership in the American Water Works Association. The motion passed on a second by Ms. Curry with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

EXECUTIVE DIRECTOR’S REPORT
Ms. Pearson gave the monthly report, copy of which is attached to and becomes a part of these minutes.

ADJOURN
Ms. Curry made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on December 19, 2007, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tom Sloope and Kurt McCord, Engineers with Carter and Sloope; Donna Pearson, Office Manager; Karen Brown, Director of the Pike County Chamber of Commerce; Joey Scanlon, Engineer, Julian Danielly and George Norris, Life Springs Church; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said some changes needed to be made to the agenda. The Business Plan needs to be moved from Old Business to the first item under personal appearances. Karen Brown, Director of the Chamber of Commerce is present to talk with the Water Authority regarding this matter and will need to leave to attend another meeting.

Approval was given the Agenda of the December 19, 2007 meeting, as amended, on a motion by Mr. Barker and a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Burnsed arrived at this time.

MINUTES
Ms. Curry made a motion to approve the minutes of the November 21, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey reported that Mr. Burnsed had been reappointed for a five-year term.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Barker, to approve the financial report. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoice from Maddox, Nix, Bowman and Zoeckler in the amount of $148.50 was presented for approval.

MOTION
Mr. Burnsed made a motion to approve the invoice in the amount of $148.50 from Maddox, Nix, Bowman and Zoeckler. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUSINESS PLAN
Mr. Lacey introduced Ms. Karen Brown the new Director of the Chamber of Commerce. He had discussed with her the possibility that she might be able to do the Business Plan for the Water Authority. A copy of the Business Plan format as furnished by USDA was given to Ms. Brown. Ms. Brown said she has done a business plan for the Chamber of Commerce and she is willing to review the information and feels she can do the plan for the Water Authority. It is a much more in depth plan than the one she prepared for the Chamber of Commerce and she will need some help. A lengthy discussion was held and it was decided that she could probably complete the plan within 60 days. It was decided to pay Ms. Brown at a rate of $20 per hour with a $2500 limit. If it appears that it will exceed $2500 she will return to the Water Authority Board for further direction. Ms. Brown said she would have to get approval of her Board to undertake this responsibility.

MOTION
Ms. Curry made a motion to authorize Ms. Brown to work on the Business Plan to be completed in 60 days at a rate of $20 per hour not to exceed $2500. If it is estimated to exceed $2500 she will return to the Water Authority Board for further direction. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Brown left the meeting at this time.

LIFE SPRINGS CHURCH
Mr. Danielly, Mr. Norris and Mr. Scanlon were present representing Life Springs Church to make a presentation on behalf of the Julian Danielly Foundation. Mr. Scanlon made a presentation regarding a proposed project for Pike County. He introduced Julian Danielly who has initiated this project. Mr. Danielly was raised in Meansville. Mr. Danielly said he and Mr. Norris had attended school together. He left Pike County to attend college and has been financially successful. His Mother and Father continued to live in Pike County for some years. When his mother died they had her buried in the Fincher United Methodist Church Cemetery. He became rekindled his interest in Pike County and the Church when he visited during that time. He became aware that the Church membership was dwindling. He renewed his contact with Mr. Norris and through his knowledge came to understand that most of the small churches in the area are “dying” because the young people are leaving. There is nothing for young people to do so he decided to try to provide something for the young people. There is no place to have a prom. There is no community center. He has set up a charitable foundation and is planning to use the funds from that to give something to Pike County. The church is involved so there will be some organization to keep the facility in operation after he is not able. It can be expensive and will need people to manage the operation. He has plans for a community center with an emphasis on youth. He has purchased the property located on the corner of 109 and Highway 19. This tract is 41 acres and has been purchased in the foundation’s name. He has also purchased the adjacent 60 acres to protect the area from being stripped of the trees. He has not planned what to do with the 60 acres but does plan to use it for the community. It could be a park or a picnic area. He plans to have tennis courts and ball fields. A concept plan for a community facility was distributed. Mr. Danielly went over the design and proposed use and operation of the facility. He is willing to provide the land, donate the first $1,000,000 and then match dollar for dollar the funds provided for the facility. It will have to be a community owned and community involved operation.

Mr. Norris went over the commitment of the Church in the operation of the facility. They have made a five-year commitment to the operation of the facility. Mr. Danielly said the facilities must be opened to all religions and all the people in the community. He is looking for support to complete the project. They will need water and need to know what the Water Authority is willing to do. He does not know what the Water Authority can do. He does not know if they can use funds to run a water line to a church.

Discussion was held regarding the options to get the water to the location of the property. There are two route options. The line can come down Highway 19 or can be installed from Meansville down Highway 109. It was noted that the line down Highway 19 is more logical because the potential for customers is greater in that area. The cost would be approximately $200,000.

Mr. Sloope said there is the potential that this could be a Community Development Block Grant (CDBG) project. These funds are appropriated from the Department of Housing and Urban Development. He was uncertain if the funds could be used if there was a religious element involved in the project. He advised that contact be made to see if there is the potential for a grant.

Mr. Lacey said the Water Authority does not have funds for additional water lines. All the lines that have been run to subdivisions have been done at the developer’s expense. The lines that are being run in the northern part of the County are being done with loan and grant funds from the USDA. Presently the Water Authority will be working on having an income sufficient to pay back the loans already granted. He said the Water Authority would be able to supply the water but would not be able to run the lines. He offered the support of the Water Authority in anyway possible.

Mr. Danielly, Mr. Norris and Mr. Scanlon left the meeting at this time.

SUBDIVISION UPDATE
Mr. Lacey gave an update on the subdivisions noting a few new customers.

WELL SITE
Mr. Lacey said there is still a need for a second well site. Mr. Brisendine said he had talked with Michael Smith on two occasions but they have not been able to schedule a time to discuss another site. They plan to get together after the holidays. Jerry Caldwell is going to help also.

Discussion was held regarding some potential sites.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. McCord said this project is completed except for some clean-up issues. They have received an invoice for the project but will continue to hold some funds until the clean up is complete. Dedication of the lines to the County should take place soon.

USDA PROJECT
Mr. Lacey said he and Mr. McCord had traveled the system and given Mr. Jones a list of the projects that need to be completed. Mr. McCord said that Mr. Jones had advised that they have addressed most of the issues and would be working on the rest.

Discussion was held regarding supplies that would be needed and storage facilities for those supplies. Mr. Burnsed reminded the members that the County had a site on County Farm Road that would be a good location for such a facility. He thought it would be a good idea to write a letter to the County regarding the availability of this site.

Ms. Pearson will write a letter to the Commissioners regarding this matter.

Mr. Lacey said the Water Authority will need an Emergency Plan, Flushing Plan and Site Sample Plan, Business Plan, Water Conservation Plan, Leak Detection Plan and Monitoring Plan. He talked with Scott Huckaby and he has quoted a price for the Operation Manual, Emergency Plan, Flushing Plan and Site Sample Plan and Annual Consumer Confidence Report. He will work on these over the holidays. He authorized him to begin working on the plans separately from his approved contract. Mr. Lacey said he is requesting the Board to confirm his action. Additionally, Mr. Huckaby’s contract needs to be reviewed to include additional work. A copy of his proposal is attached to and becomes a part of these minutes.

The Board reviewed the proposal and determined that it was a reasonable proposal.

MOTION
Ms. Curry made a motion the accept Mr. Huckaby’s proposal for the four plans as submitted. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

REBECCA CIRCLE
Mr. Lacey said he continues to get requests for water service to Rebecca Circle. He asked Mr. McCord if he had any idea regarding the funds that might be available from the loan/grant from USDA to include the line to Rebecca Circle.

Mr. McCord said it is anticipated that on Division 1 and Division 2 there will be $279,000 remaining from the contract. Of that $235,000 will be available for services not provided. Division 3 and Division 4 should be stable with no funds left over.

INSURANCE
Mr. Lacey said he has checked on the liability insurance and the fidelity bond. He can probably get the fidelity bond from an insurance company but no one will quote the liability. They are going to have to go through the County to ACCG for the liability insurance. Lamar County had to go through the County Commission to get their insurance. He has talked with Steve Marro to see if the County Commission will assist the Water Authority for this insurance. Mr. Marro is discussing this issue with the County Attorney.

Mr. Sloope said he thinks that Butts County Water has their insurance separate from the County and suggested a call to Butts County if unsuccessful with the Pike County Commission.

SCOTT HUCKABY’S CONTRACT
Mr. Lacey said the contract with Mr. Huckaby needs to be expanded to include additional responsibilities. These are included on the proposal that was made that included the manuals.

MOTION
Ms. Curry made a motion to approve an addendum on the existing contract to include the additional services outlined on Mr. Huckaby’s proposal. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Burnsed said in his discussion with the City of Meansville he felt there was some concern about Mr. Huckaby doing work for Pike County Water Authority. He does not know if they are going to put pressure on him regarding this matter or not. This issue was discussed and it was decided that it would be up to Mr. Huckaby to resolve any issues regarding this matter.

MEANSVILLE
Mr. Burnsed said he had talked with Meansville and they have taken it under consideration. Prior to any commitment they want to check their water capacity. They have three wells.

PAYROLL CHANGE
Mr. Lacey said the County had noticed the Water Authority that in the near future they would not furnish any payroll service. In discussions with them it has been decided that the Water Authority will assume its own payroll effective December 24, 2008.

WATER RATE INCREASE
Mr. Lacey said the City of Griffin has had a significant rate increase in water rates. That increase is being passed along to the Pike County Water Authority by Lamar County and Williamson. Effective January 1, 2008 the rate will be increased to $3.78 per thousand from Lamar County. The rate from Williamson will be increased to $3.19 per thousand. At the present time the Pike Water Authority will not increase their rates.

BANK SERVICES REPORT
Ms. Langford reported on her discussions with the banks regarding their services. She said she had talked with First Bank of Pike, First National Bank of Barnesville and United Bank. At the present time there are no banking services that will benefit the Water Authority other than the usual services. There are some services that some banks offer that are not offered by other banks but the Water Authority is not in a position to take advantage of those at the present time. One of the banks offers a service so the Water Authority can draft customers accounts to pay their water bills but at the present customer level there would not be enough customers that would sign up for the service to warranty the monthly charge to use the service. The interest rates paid on checking accounts are similar at each bank. The interest rate will increase substantially if the Water Authority can guarantee a minimum balance of $25,000 to $100,000. The Water Authority might be able to guarantee that level short term but the funds are going to be needed for expenses once the USDA lines are put into service. At one time the Water Authority voted to leave the escrow account at the First National Bank of Barnesville and not rotate it each year. If that account remains at that bank the Water Authority might consider closing the operating account at that bank. A decision will need to be made regarding the account required by USDA for reserve funds. It is going to be required that the Water Authority put approximately $1100 per month in an account until it reaches the level of approximately $140,000. The Water Authority does have funds they can consider investing in CD’s to draw a higher interest rate than presently being received. Discussion was held and it was decided to invest $100,000.

MOTION
Ms. Curry made a motion to authorize that $100,000 be invested in a CD. Bids are to be taken and invested for 6 months in the bank offering the best interest rate. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

EXECUTIVE DIRECTOR’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

DEPOSIT DELINQUENT ACCOUNTS
Discussion was held regarding an additional deposit on any customers that have their service disconnected for failure to pay their bill. It was decided to require an additional $100 deposit from anyone whose service is disconnected due to delinquency in payment. They will have to pay a $50 re-connect fee and an additional $100 deposit.

MOTION
Ms. Curry made a motion to require an additional $100 deposit from anyone whose service is disconnected for failure to pay. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Ms. Curry made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on November 21, 2007, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Jerry Anglin, Engineer with Carter and Sloope; Donna Pearson, Office Manager; Wendell Becker, Pike County Planning and Development; Todd Goolsby, Pike County Public Works Department; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said the agenda needed to be amended to include a request from Life Springs United Methodist Church.

MOTION
Approval was given the Agenda of the November 21, 2007 meeting, as amended, on a motion by Mr. Burnsed and a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

Ms. Curry arrived at this time.

MINUTES
Ms. Curry made a motion to approve the minutes of the October 23, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion and Mr. Burnsed abstaining because he was not present.

FINANCIAL REPORT
Ms. Curry reviewed the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoices from Maddox, Nix, Bowman and Zoeckler were presented for approval. One was for the USDA Loan in the amount of $1334.00 and one for the Water Authority for general projects in the amount of $66.00

MOTION
Ms. Curry made a motion to approve the invoices as presented. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INSURANCE
Mr. Lacey said he had received a letter from Veronica Peterson with the USDA advising that the Authority would have to have liability insurance in the amount of $2,666,500 and fidelity bond coverage in the amount of $150,000 by December 7, 2007. It might be possible to get the Water Authority insured along with the County Commission with the Water Authority paying the premium to Pike County.

Discussion was held and it was decided to contact the County to see if the Water Authority can be included under their policy and also to contact other insurance companies for proposals.

MOTION
Ms. Curry made a motion to authorize the Chairman to contract with the insurance company providing the lowest bid. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said the Water Authority will be required to maintain two accounts to meet the requirements of the USDA. One account will be the operating account for the general operation of the Water Authority and the second account will be an escrow account. The Water Authority will be required to put a certain amount of money in the escrow account each month until it has reached a level of approximately $140,000 in 10 years. This amount is the equivalent of one year’s payments on the loan. Once the funds are in this account they cannot be removed.

Discussion was held regarding the number of accounts the Water Authority will have and where they should be put. It was noted that they should be placed wherever they can make the most interest.

MOTION
Mr. Brisendine made a motion to bid the account at the three full service banks. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WATER ACCOUNTS
Ms. Langford said she is concerned about two water bills that have not been paid and feels it might be appropriate to put a lien on those two accounts. One of the accounts already has a lien on a portion of the bill that is owed.

MOTION
Mr. Brisendine made a motion to put a lien on one account and update the lien on the other past due account. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATES
Mr. Lacey gave an update on the subdivisions.

WELLS
Mr. Lacey said the Water Authority still needs a second well site in the northeast quadrant of Pike County.

Discussion was held regarding what needs to be done to move this project forward. It was decided that Mr. Brisendine will talk with Michael Smith regarding potential well sites and try to move the project forward.

MOTION
Ms. Curry made a motion to authorize Mr. Brisendine to contact Middle Georgia Water for potential well sites. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

LAMAR COUNTY WATER LINE
Mr. Jerry Anglin said the Lamar County Water Line is almost complete. They are on the final line and then the lines will have to be tested. The line will be transferred to Pike County and then they will transfer the line to the Water Authority. When those transfers have been completed it will be possible to move forward with the line to the Friendship Church.

TRAINING
Chris McLemore and Scott Huckaby have received training for water sampling. They will have to attend training once every six months. When the well and tank are in use they will have to be monitored daily. There will be a main station and two remotes.

Ms. Pearson said she was advised that it can be monitored via telephone.

It was noted that the additional responsibilities will require more personnel. Discussion was held regarding whether or not it was going to be possible to handle the additional work through contracted services.

Mr. Lacey said he has been advised that the County will discontinue providing the payroll service for the Water Authority.

Mr. Burnsed said when the Water Authority hires employees it is going to cost an additional 30 to 35% in benefits. It is probably going to require that a vehicle be furnished. Insurance will also have to be considered. It was noted that it might be possible to have part time employees for a period of time and not provide benefits.

USDA INSPECTION
Mr. Lacey said they had a visit from EPD for an inspection. She will be sending a letter to confirm her recommendations. There are permits that will be needed, some of which the Water Authority already has. Additionally, the Water Authority will have to have an operations manual and a business plan. There is a need for a flushing plan, an emergency plan and a soil and erosion plan.

COMPLAINTS
The complaints that have been received were reported and discussed at this time. Mr. Garner continues to be concerned regarding the water hydrant being on his property. Mr. Lacey said David Brisendine has examined all the plats, certified the rights of way on Buchanan Road and has examined the deed of conveyance and has stated that in his opinion the hydrant is on the public right of way.

WATER TOWER LOGO
Ms. Curry reviewed the revised logos for the water tank. The Authority discussed those presented and decided on the logo that had two stylized water drops.

MOTION
Mr. Burnsed made a motion to approve the lettering of Pike Water & Sewer Authority and the two drops of water as the logo to be on the water tower. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

LIFE SPRINGS UNITED METHODIST CHURCH
Mr. Lacey said he has been contacted regarding Life Springs United Methodist Church wanting water service to their site on the southeast corner of Highway 19 and Highway 109. They have 60 acres. They want a quote regarding what it would cost them to get water to this site if there was a meter put on the Zebulon line. It was noted that it might be possible to get service from Meansville. Mr. Burnsed said Meansville is going to get their water system re-worked. Mr. Lacey said the Authority needs to try to get a contract with Meansville because that would be the shortest distance for them to run a line.

Mr. Burnsed volunteered to contact Meansville.

MOTION
Mr. Barker made a motion to authorize Mr. Burnsed to discuss a water contract with Meansville. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to authorize a request from the engineers for cost estimates to run the line and have it tested. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

OFFICE MANAGER’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

Ms. Pearson said the Water Authority is required by law to be a member of the Utilities Protection Commission. It will cost approximately $200 for the initial sign-up and dues of $225 annually.

MOTION
Mr. Barker made a motion to join the Utilities Protection Commission. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

PLANNING AND DEVELOPMENT
Mr. Becker asked if anyone had approached the Water Authority regarding water to the Liberty Road Industrial Park. They will have a well but are interested in water service. Discussion was held regarding this matter but no request has been received at this time.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Brisendine, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on October 23, 2007, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr. and Christine Curry. David Brisendine and Tommy Burnsed were not present.

Also present were: Donna Pearson, Office Manager; Sonia McLemore, Spirit Filled Aqua Pipelines and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the October 23, 2007 meeting, as published, on a motion by Mr. Barker and a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the September 19, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Approval was given the financial report on a motion by Mr. Barker and a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Invoices were presented as follows for payment:

MOTION
Mr. Barker made a motion to pay the invoices as presented. The motion passed on a second by Ms. Curry with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION
BROWN STATION
Ms. Langford reported that Whipple Mill Pond has three lots in Brown Station and had been paying their bills very promptly. They have discontinued using water and have discontinued paying the invoices for their water service. They have not requested that the service be discontinued. Discussion was held and it was decided to contact them regarding this situation and try to determine what needs to be done.

MOTION
Ms. Curry made a motion to contact Whipple Mill Pond and determine what should be done. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

Ms. Langford said the Apex account is past due. They have not paid anything since the initial sign up for the service. She contacted them and advised them that payment needed to be made and gave them the location of the business office and the hours of operation.

MOTION
Ms. Curry made a motion to have the service discontinued. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

LAMAR COUNTY/BARNESVILLE WATER SERVICE
Mr. Lacey reported that the Lamar County/Barnesville water line has been completed and is in service. The line will be dedicated to Pike County and the County will transfer the line to Pike County Water Authority. Nothing can be done for Friendship Church until the transaction has been completed.

The project went over budget by $5200 and Pike County Commission has agreed to pay the balance.

They are putting in the lines to Ranew’s new industrial park. They are holding up on the Supreme project pending sufficient funds for that project. They think they have funds for the Supreme project but they did run into some rock that will require blasting. They do not know what expense is involved. If they can’t finish the Supreme project they may have to consider some additional funding.

An invoice has been received for the water to fill the lines and by agreement Jones Construction is responsible for that invoice except for the water that was used to fill the Ranew service line. Pike County Water Authority has paid the bill and will invoice Jones for their portion.

TANK – LOGO
Ms. Curry said the recommended changes for the color and logo for the water tank have been conveyed to the designer and it will be ready when the tank manufacturer is ready.

REBECCA CIRCLE
Mr. Lacey said Rebecca Circle is still on hold. There are five customers with the potential for additional customers. Hopefully funds will be available for this portion of the project. It will cost approximately $70,000 to fund the Rebecca Circle project.

WORKSHOP OF BUSINESS PLAN
The Water Authority will have a workshop following the regular meeting in November to begin work on a business plan as required by the USDA. The members were reminded to plan to stay for the workshop.

OFFICE MANAGER
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

COUNTY APPOINTMENTS
Announcement was made that Mr. Lacey had been reappointed by the County Commission for another term on the Pike County Water Authority.

GEORGIA RURAL WATER ASSOCIATION
Mr. Lacey reported that membership in the Georgia Rural Water Association is $150 annually and he recommended membership.

MOTION
Ms. Curry made a motion to join the Georgia Rural Water Association for $150 annually. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

DEPOSIT REFUNDS
Mr. Lacey said refunds need to be made to those that have paid their deposits for water service that will not be getting the service.

MOTION
Ms. Curry made a motion to refund the deposits made for those that will not be on the service lines. The motion passed on a second by Mr. Barker with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

Presently there are 213 customers on the system. 398 are needed to meet the financial obligations.

ADJOURN
Mr. Barker made a motion, seconded by Ms. Curry, to adjourn the meeting. The motion passed with Mr. Barker, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on September 19, 2007, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tom Sloope and Kurt McCord, Engineers with Carter and Sloope; Donna Pearson, Office Manager; Wendell Becker, Pike County Planning and Development; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the September 19, 2007 meeting, as published, on a motion by Mr. Brisendine and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the August 15, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Burnsed arrived at this time.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance to report.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
The following invoices were presented for payment:

MOTION
Mr. Burnsed made a motion to approve payment of the invoices as presented. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Invoices in the amount of $43.50 and $1366.00 from John Nix were considered for payment.

Discussion was held regarding the fact that the major portion of these invoices was to pay for legal services related to the cease and desist order filed by the County Commission.

MOTION
Mr. Brisendine made a motion to approve payment of the invoices and forward copies to the County Commission. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey updated the activity in the subdivisions with general discussion regarding concern over high water bills.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. McCord said he talked with Davison on September 18, 2007 and they indicated that it will probably be two weeks before they get back to the rmaining extensions on this project. Everything else has been completed. The line is in service for the original project. The plans are complete for the balance of the project.

Discussion was held regarding the placement of the meters and type meters to be used for the businesses along the water route. Service to the Friendship Church was also discussed.

USDA PROJECT
Mr. Lacey said there have been some complaints during the last month. Ms. Pearson had files on all the complaints with the responses regarding the complaints. There have been 28 since the last meeting, 10 of which came from the Commissioner’s office. Three of these were from Mr. Goolsby. 24 of the complaints have been resolved or are in process. The four remaining are being addressed. The number of complaints has dropped off dramatically in the last couple of weeks. There was a complaint from Jake Garner that the fire hydrant was in his yard, off the right of way. Measurements were taken and it appears that the hydrant is within the right of way. There seems to be a misunderstanding regarding the width of the right of way.

Discussion was held regarding the complaints and the work that is being done to resolve the complaints. Mr. Burnsed said the only issue that he saw that was significant enough for concern was the Chestnut Hill area. It was created due to the rains in the area but it is the responsibility of the contractor. Work is being done to resolve those issues and it is anticipated that the issue will be resolved. Mr. Becker said he visited the site today and there is still some improvement that needs to be made but it is much better.

TANK
Mr. Lacey said the tank project is going well. The footings are in place.

Ms. Curry displayed a series of logo drawings, along with proposed color schemes, that had been prepared to consider for the water tank. Discussion was held and it was decided to request some modifications to the proposals and consider again when they are ready.

FIRE HYDRANT RELOCATON Mr. Lacey said there is a fire hydrant on Caldwell Road that needs to be relocated. Rob Morton said he would see if he could get an easement to move the hydrant back. Mr. Becker said he does not think that has happened. The fire hydrant is on the right of way. This is a situation where Caldwell Road was improved and is wider. The hydrant looks like it is sitting on the edge of the road and could be a hazard. To move the hydrant is going to require an easement.

SKYVIEW-REBECCA CIRCLE
Mr. Lacey said there have been some additional residents on Rebecca Circle that would like to have water. With an easement from one of the property owners a line can be run from the tank site and they can have water. A decision had been made to run a 6” line down the left side for Sunset but there is a creek involved that would have to be navigated. It was noted that it has already been approved to run an 8” line to Skyview. Mr. Lacey pointed out that there will be no customers on Skyview and it would be a better plan to run the lines to Rebecca Circle.

Discussion was held and it was noted that the Skyview line is being run to provide a loop that will be advantageous if anything should happen to the Patton Road line.

Mr. Sloope said if there are funds left when the project is complete the Rebecca Circle line can be considered.

WATER SERVICE CHECK LIST
Mr. Lacey said he had checked with the attorney regarding whether or not the Water Authority is authorized to assess a penalty against people that take water without paying for the service. The attorney advised that he is not certain whether that can be done. Mr. Lacey suggested leaving the penalty in place until there is some resolution regarding this matter.

Ms. Curry asked Mr. Lacey to get an answer from the attorney regarding whether or not the Water Authority has the power to assess penalties.

MAINTENANCE CONTRACT
Mr. Lacey said a maintenance checklist has been developed for Mr. McLemore who is working with the Water Authority. He will be maintaining and inventorying the water meters and will be maintaining the fire hydrants. He is keeping a log of the maintenance work that he is performing.

LETTER
Ms. Curry said she has prepared a letter to be sent to the Pike County Commission. Mr. Lacey’s appointment is up for renewal and she would like the members of the Water Authority to consider signing a letter supporting his re-appointment.

MOTION
Mr. Brisendine made a motion to authorize Ms. Curry to send a letter supporting Mr. Lacey’s reappointment to the Pike County Water Authority. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Ms. Curry voting for the motion and Mr. Lacey abstaining.

WORKSHOP FOR BUSINESS PLAN
Ms. Langford said at the last meeting it was discussed that the Water Authority needed to prepare a business plan. It was scheduled to have a workshop after the October meeting. This is a reminder that the members need to be prepared to meet after the October meeting. Discussion was held and it was decided to move the workshop to November 21, 2007 immediately following the regular meeting.

OFFICE MANAGER’S REPORT
Ms. Pearson gave her report regarding the operation of the office. She further reported that five new customers have signed up for the month.

ADJOURN
Mr. Burnsed made a motion, seconded by Ms. Curry, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ZEBULON, GA - Members of the Pike Water and Sewerage Authority voted to send a signed recommendation for the reappointment of Chairman Tom Lacey to the Board of Commissioners at the meeting on September 19, 2007. The letter states that Mr. Lacey has served on the Authority since its inception in 2002 as well as being unanimously elected as Chairman since that time and that he has "capably respresented the Authority" since that time.

The meeting also discussed the issue of the cease and desist order that has halted new construction on the water lines being placed in the ground in North Pike County. The W&SA received a bill from its attorney for the month of August in the amount of $1,366 for 8.4 hours of legal representation directly related to the cease and desist order. A copy of this invoice is being sent to the Board of Commissioners to make them aware of the situation. The W&SA is checking into whether this amount can be paid through the USDA.

There were 28 complaints received since the last meeting. 10 from the BOC office, 1 from Commissioner Garner that had 7 complaints on it, and 3 complaints from Public Works. 24 of these complaints are resolved or are in stages of resolution. 4 are outstanding but are works in progress. This equals out to about 1 complaint per day with some being repeats. The board is checking on the status the repeats. No complaints have been received this week from the BOC or Public Works. The secretary called to confirm that there were no complaints at either office during the meeting.

Rain on Wednesday and Thursday. There were some issues that had to be addressed. Nothing glaring. These are in the process of being fixed. [Note from the Editor: The complaint about the creek on Hwy 19 was being addressed with silt fence and straw bales yesterday. The bank on Hwy 19 looks really good too.] The process on complaints is that the issue is being addressed ASAP with the complaints being written down and passed to the W&SA from Public Works and the BOC office. There is usually a written reply back to the BOC office within 24 hours.

Reiterated the fact that the contract states this is a 5% retention and a 100% payment and performance bond (where the bonding company would pay to complete the project if it wasn't completed) with a 1 year guarantee on the work to ensure that the job is completed according to strict specifications. It was said that there will be washouts and settling of dirt even a year from now that the contractor will come back and fix. Also reiterated fact that there is a $454,000 difference between the low bidder on this project and the next highest bidder.

Wendell Becker advised that Chestnut Hill is a work in progress. Said it's much better but still has a ways to go. It has ditches now where it never had ditches before this project. Tom Sloope from the engineering firm advised that it is in as good or better condition than when they put in the water lines. Wendell also advised that Caldwell is in better condition than before but still has a few issues.

The engineer said that so much dry weather and then so much rain at one time is a problem. When we haven't had muddy days all along, inches in a couple of days is the result. Said that the process we have in place for complaints is working.

The tank process is coming along well. Footings are installed and Tom Lacey is going out every day to check on the well sites and tank installation. Well sites should be finished soon. Hwy 19 water line is almost complete. No decision on the logo but it's coming along. Need a stand alone office with a couple of acres including a place for storage and room for expansion. There will be a penalty for those who steal water. Went over a checklist on hydrants and lines for leaks, etc. Need a log from the Fire Departments if fill up off of these lines.

A large portion of the discussion centered around whether the board was being a good one in handling complaints. Stated emphatically that Gary Jones Construction would not receive final payment until the job is done. Stress that Jones began working early and because of that, there is 90 days of interest that will not have to be paid on the loan. New customers came on this month and a logo is being worked on. The letter of support for Tom Lacey is below. It was addressed to each of the Commissioners.

Dear Sirs:

The Board of the Pike County Water and Sewerage Authority unreservedly recommends that Tom Lacey be reappointed to the Commission for another term. He has the complete confidence of the members of the Authority.

Mr. Lacey has served on the Authority since its inception in 2002 and has been unanimously elected its Chair since then. He has capably represented the Authority since that time. He is the single point of contact between the USDA, the engineering firm of Carter and Sloope, the Authority’s attorney John Nix, our secretary and our bookkeeper, Yvonne Langford. Serving in a non-paid, volunteer capacity, he has orchestrated the planning, development and implementation of a multi-million dollar public infrastructure project that will serve Pike County well into the future.

In short, Tom has spent hundreds of hours of his time in service to the County and its citizens. He is the Authority’s principle representative on the current multimillion dollar public water project that is in the middle of being built. The undersigned Authority members believe it is imperative that he continue to serve in his capacity of Water Authority Chairman. We respectfully request that Tom Lacey be reappointed for another term on the Pike County Water Authority.

Sincerely,
Chris Curry
John Barker, Jr.
Tom Bumsed
David Brisendine

The Pike County Water & Sewerage Authority held its regular monthly meeting on January 17, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, office secretary; Mark McCullough, developer; Wendell Becker, Pike County Community Development Director; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said Mark McCullough needed to be added to the agenda under personal appearances.

Approval was given the amended agenda of the August 15, 2007 meeting on a motion by Mr. Burnsed and a second by Ms. Curry with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the July 18, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Brisendine arrived.

MOTION
Ms. Curry made a motion to approve the minutes of the August 2, 2007 called meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report for the period ending July 31, 2007.

MOTION
Mr. Burnsed made a motion to accept he financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
The following invoices were presented for payment from the operating account.

MOTION
Approval was given to pay the invoices as presented on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

An invoice from Southern Rivers in the amount of $147.00 was present for payment from the USDA account.

MOTION
Ms. Curry made a motion to approve payment to Southern Rivers. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

OAK GROVE SUBDIVISION
Mr. McCullough was present to request a commitment from the Pike County Water Authority to supply water for the proposed Oak Grove Subdivision.

Discussion was held regarding whether or not the Water Authority would be able to supply this subdivision with water. It was noted that the engineer would have to review the plan prior to making a commitment. Further discussion was held regarding the possibility of running some additional lines to be able to serve some other customers close to this area. The Water Authority does not have the funds available for additional lines but the possibility was discussed that the customers might be willing to pay an additional fee to get the service if the lines could be run. Mr. McCullough said some of the residents in the area had inquired about the service and he will talk with them to see if they are interested and will get a list of those names to the Water Authority.

MOTION
Ms. Curry made a motion to authorize the engineering firm of Carter and Sloope to review the project to determine whether or not the water service could be supplied and if water is available for the 65 residential sites requested authorize the Chairman to send the requested commitment letter. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey gave an update on the subdivisions. In Deer Lake there are four or five houses under construction. Peach State Airpark has two permits with a meter for the hangar that is under construction and a meter for the entrance.

WELLS
Mr. Brisendine said he has talked with Michael Smith of Middle Georgia Water who was going to get with Bob Yri regarding drilling that well site another 100 feet deeper. He said he has not pushed him but will talk with him further.

Mr. Lacey said they need to talk with the homeowners on other sites regarding allowing the Water Authority to get some soundings on sites that have been identified as potential well sites. Mr. Brisendine will work on getting the owners identified and getting permission to go on their property to take the soundings. Mr. Burnsed offered to help Mr. Brisendine with this project.

LAMAR COUNTY/BARNESVILLE WATER PROJECT Mr. McCord reported there were some issues with the meter pit for this project. The prefab company had omitted some things. They are presently trying to make those corrections. DCA requested a letter regarding the three line extensions that were proposed. They have approved to cover expenses up to $5,000 over the previously approved funds which will probably cover the additional water lines. DCA will have to review and approve the extensions before they will release the additional $77,000. They are waiting for this approval before they move forward with the additional lines. He feels they will be approved because they will be able to serve several additional industries.

TANK – COLOR & LOGO
Ms. Curry said at the previous meeting there was discussion regarding a logo for the water tank and it was decided to have a contest and offer a $100 gift certificate to the winner. No one has submitted a design and she suggested that $500 be allocated to have Moffett Graphics work on a possible logo and color scheme for the tank site.

MOTION
Ms. Curry made a motion to contract with Moffett Graphics for a design at a cost not to exceed $500. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

REBECCA CIRCLE
Mr. Lacey said Rebecca Circle has five potential customers. This location is right at the tank site location and they could probably be served for a very nominal cost but would require an easement from one of the property owners to run a 6” line. Discussion was held and it was decided to pursue this possibility.

MOTION
Ms. Curry made a motion to contact the property owners on Rebecca Circle for the possibility of an easement and to survey the customers to determine if there is interest in water service. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SKYVIEW
Mr. Lacey said on the corner of Skyview and Sunset there is a water customer on the corner. He wants his service on the far end of the property. A 2” line could be run to this location. There was the possibility that if there were sufficient funds a 6” line could be put in on Sunset and run back to Skyview. A decision needs to be made. It was noted that there are some customers that are interested. No one on Sunset is interested. Mr. Lacey said some of the people have told the engineer they are interested but they have not signed-up for water. Mr. McCord said if a 6” or 8” line is installed it would be a back-up if anything happened along Patton Road. Discussion was held regarding where the funds could be allocated for the larger line. This change will have to be approved by the USDA. Mr. McCord said he would write the letter and it should not be a problem.

MOTION
Ms. Curry made a motion to reinstate an 8” water line on Skyview. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

COMPLAINT PROCEDURES
Mr. Lacey said the County has established new procedures for complaints. The County Commission feels they need to be kept informed on any complaints received and the resolution of the complaints. All complaints will be filed at the Water Authority office and Mr. Lacey will sign the complaint and take it Jerry who will sign. Jerry will take the complaint and resolve the complaint. He will return a copy of the complaint and the resolution which will then be forwarded to the County Commissioners.

Discussion was held and Ms. Pearson said she is receiving approximately two complaints per day. The most frequent complaint is regarding the driveways and the second most frequent complaint is regarding the grassing.

Ms. Curry said a member of the Water Authority should attend every County Commission meeting to report on the complaints and discuss any situations that need to be addressed.

Discussion was held regarding the concerns of the relationship with the County and it was hoped that the new procedures will serve to relieve the concerns of the County Commission regarding the complaints received during the construction phase of the water lines.

Mr. Lacey said you now have to have Stage Two Disinfectant and Disinfection By-Product Rules Compliance Training. Two people from the Authority have to have this training. Scott Huckaby has volunteered to attend. The closest one is on September 26, 2007 at the Barnesville Civic Center. Mr. Lacey is not available and a second person will need to attend. It was suggested that someone from the Spirit Filled Aqua Pipelines attend since they are under contract for maintenance of the water lines.

Mr. Lacey said the easement on Patton Road needs to be recorded and Mr. Brisendine was requested to take care of getting it recorded.

Mr. McCord said that Jones Construction has completed $753,000 worth of work on Division II and the pay request for this month will be for $179,000. Retainage for a project is 10% for the first 50% of the project and then 5% is withheld. Tom Sloope requested that 10% be withheld for the balance of the project particularly with some of the incidents that have occurred within the last month. Division I retainage is 5% which is approximately $80,000. They will probably hold 10% for the balance of the contract. Mr. Jones is up to 1.4 million dollars of the 1.56 million dollar contract. They have a retainage of close to $140,000. Most of the issues the Commissioners had on Division I have been addressed.

Mr. McCord asked if the Authority had decided what they want to do regarding a five-year business plan. Discussion was held and it was noted that this is a project that needs to be done and will help the Authority. There is a specific format that has been developed by USDA and will probably required a consultant to assist with this project. Ms. Pearson said she has been contacted by some consultants that would like to work with this project. She is going to furnish the information to Ms. Curry and she will contact them for further information. Ms Curry suggested that on the October meeting date a time be set aside after the meeting to have a workshop to work on this plan.

MAINTENANCE CHECK LIST - PERSONNEL
Mr. Lacey said the Authority had discussed hiring someone to work one day a week to take care of the maintenance of the water equipment. This is needed particularly in the subdivisions. The equipment needs to be physically checked to make certain there is no leakage and no one is taking water. They also need to inventory the equipment and check and record the serial numbers. This employee will be paid $12 per hour and will furnish his own transportation. Mr. Barker had prepared a check list of responsibilities for the person employed.

Ms. Pearson said the ad has been run and will run again this week. She has received three resumes of people applying for the position.

MOTION
Mr. Brisendine made a motion to authorize Mr. Lacey to review the applications and resumes and hire someone effective September 1, 2007. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said he has talked with the Fire Chief regarding water usage on a fire call. There should be some reimbursement for water usage for a fire. He was very favorable regarding the inquiry and even volunteered to take care of the maintenance of the fire hydrant. They have plans to color code the hydrants regarding the gallon per minute flow for each hydrant. This is to avoid damage to the equipment.

Mr. Lacey gave the members a check list for water service. He requested the members take the list, review and return next month prepared to discuss any revisions or additions for the list.

Discussion was held regarding whether or not the Water Authority had the authority to assess fines against people that take water without paying for the service. Ms. Curry requested that Mr. Lacey discuss this with the attorney so the Authority will know what procedure to follow.

OFFICE MANAGER
Ms. Pearson asked whether or not it would be helpful if she compiled a monthly report regarding the activity of the Water Authority. Discussion was held regarding what the Authority members would like to see on the report.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on July 18, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; Tom Burnsed and Christine Curry. David Brisendine was not present.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Donna Pearson, Office Manager; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said there was a need to amend the agenda to include, under new business, consideration of extended office hours.

Approval was given the Agenda of the July 18, 2007 meeting, as amended, on a motion by Mr. Barker and a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the June 20, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Ms. Curry made a motion to accept the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
The following invoices for office expenses were presented for payment:

MOTION
Mr. Burnsed made a motion to approve payment of the invoices as presented. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The following invoices for the USDA project expenses were presented as follows:

It was noted that these expenses will be sent to Veronica Peterson for approval for payment from the USDA.

MOTION
Ms. Curry made a motion to approve the invoices as presented. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

David Brisendine needs to be reimbursed for the expense for the locks purchased to lock the meters in the amount of $37.54.

MOTION
Mr. Burnsed made a motion to reimburse David Brisendine in the amount of $37.54 for the meter locks. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said Ms. Peterson has advised that there is a need to close the Rural Development account and use the new loan account that has been established. He requested approval from the Board to close the rural development account at First Bank of Pike.

MOTION
Ms. Curry made a motion to authorize the Chairman to close the rural development account at First Bank of Pike. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISIONS UPDATE
Mr. Lacey reported that there appears to be water usage that is not being billed. Discussion was held and there is a possibility of usage from the fire hydrants that is not being recorded. It was decided to contact the Fire Chief to solicit his cooperation to help with this problem.

Mr. Lacey said during the installation of some of the water lines from the Williamson system there was a need to get off the State right-of-way. A gentleman authorized an easement on his property for the installation. Steve Reeves has not given the Water Authority a signed copy of that easement. Mr. Burnsed will contact Steve Reeves regarding the easement.

WELLS
Discussion was held regarding the potential well sites that have been identified. It was noted that Middle Georgia feels there is water available at the second well site and that they did not drill deep enough. The owner has indicated that he might be willing to pay to drill an additional 100 feet. This was not in the form of an official agreement. This was initially the site that was thought to be the best potential site for water. However, when drilled there was not a sufficient supply. Discussion was held and it was agreed that if the original contract could be renegotiated it would be advantageous for the Water Authority.

Discussion was held regarding the need to move forward more rapidly with the location of an additional well site. The members of the Authority serve as a volunteer board with personal responsibilities which restricts the available time they can spend as a volunteer. It was decided that if some progress cannot be made by the next meeting date consideration will be given to hiring someone in the community to make the contacts to move the project forward.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. Sloope said he feels that there will be reserve funds in an amount sufficient to make three extensions to the existing project. This would be to tap into the 12” water line close to Supreme travel down Ethridge Mill Road and right onto the new industrial park cul-de-sac which would serve the existing industry. The second extension would be off of the rural development project on the left side to tap onto the proposed main and head south on Highway 41 and terminate with a fire hydrant in front of Supreme. The third extension would be in Lamar County down to Trice Road and head north and bore Highway 41 and head south to Ranew’s front driveway. It was decided that if there are any funds available beyond these three projects they would be used to run lines for the church project that is under consideration.

Mr. Lacey said Jones Construction has requested additional draws on their account in the amounts of $66,476.90 for Division I and $125,369.53 for Division II. Caldwell Tank has requested a draw of $5,580. As per the approval of the Authority he has requested the funds from USDA to make these payments.

OFFICE HOURS
Mr. Lacey said Ms. Pearson has a backlog of work to get the office in order. With the number of calls she has to handle it is requiring more time than the authorized three half-days per week. He feels it is time to increase the hours to 5 half-days per week. The funds are available to cover the additional hours.

Ms. Pearson said she is working 12 hours per week and it is not enough to get the work done to organize the records and handle the customer calls. She would like to have the additional hours so she can get the work done.

MOTION
Ms. Curry made a motion to increase the office hours to five one-half days per week beginning next week. The motion passed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said additionally there is a need to have someone to check the system to include maintaining the meter boxes, cleaning the area around the meter boxes and around the fire hydrants and making certain the meters are working properly. Discussion was held regarding an appropriate pay scale and a job description. Mr. Barker will make a list of job responsibilities. They will offer $12 per hour to include the use of the employee’s vehicle for 8 hours per week. Mr. Barker will make a list of the job responsibilities.

MOTION
Mr. Burnsed made a motion to hire a part-time person to handle maintenance responsibilities. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

OFFICE MAINTENANCE
Mr. Lacey said there needs to be a sign on the building so people will know that this is the office for the Water Authority. They received a quote from the Arrow Sign Company for $200 for an aluminum sign 18” x 90”, black with white lettering. The quote included an additional 6” x 12” inside sign. Ms. Curry suggested that they get an additional quote from Creative Signs.

Discussion was held regarding the need for a logo. It was decided to discuss the possibility of a design from the art or graphic design departments of the local schools to include the high school, junior college and the technical colleges.

ADJOURN
Ms. Curry made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on June 20, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, office secretary; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the June 20, 2007 meeting, as published, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Brisendine made a motion to approve the minutes of the May 16, 2007 regular meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion, seconded by Ms. Curry, to approve the minutes of the June 8, 2007 called meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
The following invoices were presented for payment:

Ms. Curry said that she does not understand the invoice in the amount of $25,290 from Carter and Sloope. She recommended that this invoice be held until an understandable invoice is received. There was also some question regarding one of the invoices from John Nix and it was decided to hold that invoice pending clarification.

MOTION
Ms. Curry made a motion to pay all of the invoices except the Carter and Sloope invoice in the amount of $25,290 and the John Nix invoice in the amount of $2,517.10. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUDGET
Ms. Curry reviewed the budget that Mr. Lacey had prepared and submitted to the County Commission in the amount of $112,836.

LOGO
Discussion was held regarding the need for the Water Authority to have a logo. It was noted that there was a need to have one in time to have it placed on the water tower. Ms. Curry said she feels there is a need to have a very professionally done logo since it will be displayed on the water tower and on the vehicles. She suggested that a contest be held with the prize of a $100 gift certificate to the winner.

MOTION
Mr. Brisendine made a motion to have a contest for a logo for the Water Authority with the award being a gift certificate as the prize. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WATER SAMPLING
Mr. Lacey said the Water Authority needs to sign a contract with the EPD for three years for the water sampling. The cost of the sampling will be $250 annually.

MOTION
Mr. Burnsed made a motion to sign a three year contract with the EPD for water sampling at a cost of $250 annually. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said there needs to be a petty cash account established for small office expenses. Discussion was held and it was decided to authorize $50 for a petty cash account.

MOTION
Ms. Curry made a motion to establish a $50 petty cash account. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SOUTHERN RIVERS ENERGY
Mr. Lacey said the Water Authority needs to pay the Southern Rivers Energy $21,238.65 for installation of the three-phase electric service. They will not begin construction until that check is received.

MOTION
Ms. Curry made a motion to pay Southern Rivers $21,238.65 for installation of the three-phase electrical service. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

A draw against the line of credit needs to be made in order to pay this invoice.

MOTION
Ms. Curry made a motion to draw $25,000 from the line of credit to pay the Southern Rivers invoice. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey gave the subdivision update reporting on the new requests for water service. Mr. Gooch who has signed on for service at the Peach State Airport is concerned regarding the cost of service and wants to have the service disconnected.

Mr. Lacey said there has been an instance of someone tapping onto the service without a permit. He did not want a meter but just wanted the tap while the lines were being installed. There is some question that Mr. Alexander may have authorized the tap. Discussion was held regarding the need to establish a policy regarding a substantial penalty for someone putting a tap on the line without a permit from the authority. It was decided to establish a penalty between $2500 and $10,000 depending on the size and length of time the tap has been in operation.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Brisendine, to establish a policy of a penalty of between $2500 and $10,000 depending on the size and the length of time the tap has been in operation.

WELL SITES
Mr. McCord said he had sent a letter to Dan Harmon regarding the nine different potential well sites that were established at the June 8th called meeting and asked if he could assist in narrowing the number of sites.

Mr. Brisendine will be contacting the owners of the sites to attempt to get permission to access their property to test for a potential well site. Several of the sites are owned by the County and it was suggested that he contact the County Manager regarding the appropriate action regarding permission to test the County sites. It was suggested that it might be appropriate to talk with the well drilling company because they have the experience to know the best sites. Mr. Brisendine will contact them first.

LAMAR COUNTY/BARNESVILLE WATER PROJECT
Mr. McCord said this project is approximately 70% complete. They have finished Pike County and are waiting for the meter vault to be delivered.

Mr. Lacey says there needs to be a meeting with the County Board of Commissioners regarding the balance of the funds from this project. The funds need to be used in order to be reimbursed for the balance of the $300,000 grant. Discussion was held regarding possible additional water lines that could be installed. Mr. McCord said they have been estimating the cost of some of the suggested additional lines. It was noted that this $300,000 was from the State through Mac Crawford and did not have the usual restrictions. The funds need to be allocated for water lines in Pike County because that was the intended use of the funds.

USDA PROJECT
Mr. McCord said Division I of this project is essentially 100% complete. Division II is 15% complete. They have done clearing and grubbing on the well site and a temporary pump has been installed. The project is approximately 50% complete. It appears that there will be some funds that could be considered for additional lines.

Discussion was held regarding the complaints that have been received. There has also been some harassment of the crew that is working on the project. There is some concern regarding the safety of some of the workers.

SUBDIVISION SERVICE
Mr. Lacey said there needs to be a policy in place so that when people with PRD request a building permit they have to pay the fees. The requirement for the PRD is that they have public water. There has been an incident where the owner of one of the houses has objected to the water bill and wants to have his service disconnected during construction. If the water is disconnected then the contractor is going to get water from some source in the neighborhood and will not be paying for the water usage. Mr. Lacey said the water was used and the owner does not want to pay the rate. He feels once the meter is installed it should not be disconnected during construction because they will be using water from some source in the neighborhood.

MOTION
Mr. Brisendine made a motion to adopt the policy that once the meter is installed the monthly fee will be charged whether there is water usage or not. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

LEGAL MATTERS
Ms. Curry asked if the County Commission had ever adopted the policies and procedures that were adopted by the Water Authority. Mr. Lacey said they have never been adopted. Mr. Nix had wanted to wait until some issues were resolved before taking any further action to have them adopted.

ADJOURN
Mr. Burnsed made a motion, seconded by Mr. Barker, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Pike County Water & Sewerage Authority held its regular monthly meeting on May 16, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; Tom Burnsed and Christine Curry. David Brisendine was not present.

Also present were: Tom Sloope and Kurt McCord, Engineers with Carter and Sloope; Donna Pearson, office secretary; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the May 16, 2007 meeting, as published, on a motion by Mr. Barker and a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the April 18, 2007 meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to approve the minutes of the May 3, 2007 called meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Ms. Curry made a motion, seconded by Mr. Barker, to approve the financial report. The motion passed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
An invoice was presented from David Brisendine III in the amount of $70 for legal services.

MOTION

Ms. Curry made a motion to authorize payment to David Brisendine III in the amount of $70. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUDGET
Mr. Lacey said it is time to prepare a budget and submit it to the County Commission for the 2007-2008 fiscal year.

It was decided that Mr. Lacey and Mr. Burnsed will prepare a suggested budget.

SUBDIVISON UPDATE
Mr. Lacey updated the information on the subdivisions. There are two new customers in Brown Station and one at Peach State Airport with another waiting on a tap. There is one delinquent customer. The $50,000 loan from Ron Alexander has been received and payment has been made to the contractor. The loan has not been signed because some of the information was inaccurate and will be signed as soon as that is corrected. Payments are due quarterly with interest only for the first year.

WELLS
No new well sites have been identified. Tommy Burnsed said the County owns some property that might make a good well site near Patton Road. Discussion was held regarding having Dan Harmon look at the sites to determine whether or not there is the potential for water. Mr. McCord said that Mr. Harmon generally charges $1000 per site to make a recommendation. Mr. McCord said he would talk with Mr. Harmon regarding his services to help test some sites. Ms. Curry said her goal is to locate another well site and she suggested that some funds be allocated to have Mr. Harmon evaluate some sites.

MOTION
Ms. Curry made a motion to authorize up to $5000 for Mr. Harmon to evaluate 5 sites as potential well sites. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

LAMAR COUNTY WATER PROJECT
Mr. McCord said this project is a little behind due to the clearing.

Mr. Lacey said Ken Palmer has purchased John Sell’s property. He is paving Sell Road and wants to know about water service. He has not called but hopefully he will communicate soon. There is another developer that has some interest in water service.

Discussion was held regarding the use of this water line. It was noted that water will be available but the pressure may not be sufficient to have fire protection.

CLEAR SPRINGS
Mr. Burnsed said he had a conversation with Mr. Goodwin regarding Clear Springs. They are planning expansion of there plant in Warm Springs. He is still willing for Pike County Water Authority to have the excess water. If the need is urgent for the Water Authority it is possible that he would permit the Authority to build a treatment facility and he would consider building his containment area. He plans to use 20 tanker loads a day. Mr. Goodwin wanted to know what quantity the Authority might be anticipating in 15 to 20 years.

Discussion was held regarding the amount of water that might be needed. A source for projections of the number of households that are anticipated in Pike County over the next 20 years was discussed. The members of the Authority felt some written contract might be advisable if Mr. Goodwin is willing to commit in writing. It was decided to request Mr. Nix to prepare a document and hopefully Mr. Goodwin will be willing to commit.

TAPS ON HIGHWAY 41
Mr. Lacey said the minister at Friendship Church has called and advised that they want the line and requested estimates for the cost.

Mr. McCord said a 6” line would cost a little over $10,000, 4” a little over $7,000 and a 2” line would be a little over $4,000. These prices are without any services. He felt the 2” line would be appropriate. They are interested in a contract with the Water Authority. Mr. Lacey said he had told them earlier that it would cost approximately $6,000 so that can be lowered. Mr. McCord said he would project a price a little higher than the $4,000 because you never know whether there might be rock. It was decided to have a contract not to exceed $5,500. They are aware that they will not have a fire hydrant. Mr. McCord said there will be a fire hydrant within 500 to 600 feet. There are some other potential customers in the area. They have been advised that it will be four or five months before the line will be complete.

MOTION
Ms. Curry made a motion to have the attorney prepare a contract with Friendship Church with an estimate of $5500 for the tap onto the main line and to run the 2” line. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BANK LOAN
Mr. Lacey said proposals were sent to all four banks in Pike County for handling the funds as required by USDA. The banks that were requested to submit proposals were: The First Bank of Pike; First National Bank of Barnesville; First National Bank of Griffin and United Bank. The First Bank of Pike felt they could not handle the project and declined to submit a proposal. Proposals were received from the other banks. Mr. Lacey opened the proposals with the following results:

The Pike County Water & Sewerage Authority held its regular monthly meeting on April 18, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Wendell Becker, Pike County Community Development Director; Tammy Jarrett, Pike County Journal-Reporter; Donna Pearson, new secretary for the Pike Water Authority and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said he would like to change the order of the agenda and have the introduction of the new office manager right after approval of the agenda. Additionally, under new business SDS Agreement and minutes to Becky Watts need to be added.

Approval was given the Agenda of the April 18, 2007 meeting, as amended, on a motion by Ms. Curry and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey introduced Donna Pearson who is the new office secretary for the Pike County Water Authority.

MINUTES
Mr. Stephens made a motion to approve the minutes of the March 21, 2007 meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report. Ms. Langford said a check was written on the Rural Development account that caused it to be overdrawn. Funds were transferred from the regular operating account to cover the shortage. The Authority needs to authorize a draw on the line of credit at United Bank to reimburse these funds.

Discussion was held and it was decided to draw $25,000 from the line of credit. This will cover the overdraft and the additional invoices that need to be paid.

MOTION
Ms. Curry made a motion to authorize a draw from the line of credit in the amount of $25,000. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
Ms. Curry presented invoices for payment. Carter and Sloope requested payment on the balance of an invoice the Authority had partially paid because they felt the balance was due from the developer. Carter and Sloope said they had no basis for requesting payment from the developer. They fell the Authority needs to collect from the developer. The balance of the invoice is $2634. Additional invoices were presented from Mr. Lacey for office supplies in the amount of $69.52 and from Spirit Filled Aqua Pipeline for a service call in the amount of $155.00.

MOTION
Mr. Burnsed made a motion to pay the invoices as presented. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Discussion was held regarding a need to have an inventory of parts for maintenance issues. It was decided to ask Mr. McLemore to provide a small list of parts the Authority should have for small repairs.

The Water Authority had received some past due invoices from Maddox, Nix, Bowman & Zoeckler. The Authority has no record of having received these invoices. They need to be approved. Additionally, there are some invoices that are in the process of being corrected so they reflect the appropriate account for payment. The total amount will remain the same but will be paid from funds different than invoiced. The current bill was also presented for payment. Discussion was held regarding approving the invoices contingent on getting a revised invoice representing the appropriate accounts.

MOTION
Mr. Burnsed made a motion to pay the invoices contingent on getting corrected invoices. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

HIDDEN FALLS
Mr. Lacey said that Scott Huckaby has reported that one of the developers has put a silt fence up in such a manner that when it rains all the mud fills the meter pits. Mr. Lacey has twice requested the developer to correct this problem. He has failed to make the change.

BROWN STATION
Mr. Lacey said everything is going smoothly in Brown Station except for the developer that is not paying his bill. The Authority had voted to remove the meters which has not been done because Mr. Huckaby wanted to lock the meters rather than remove them. It is easier to lock the meters than to remove them. It was noted that locks can be cut. Anyone cutting the locks can be arrested. Discussion was held regarding the type locks. It was decided to purchase 30 because there are some residents that want taps but do not want to use the water at the present time. The locks will be keyed alike. Mr. Brisendine will order the locks.

MOTION
Ms. Curry made a motion to lock the meters rather than remove them. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

DEER LAKE
There are four meters in this subdivision. There is a meter at the entrance for the landscaping, two houses are under construction with another meter scheduled for installation.

Discussion was held regarding why the County Commission has not adopted the Water Authority Ordinances. They were given to the County Attorney over a year ago. It was noted that they are probably not going to take any action until they get a new county manager. Mr. Lacey will check to see where this stands with the County Commission.

WILLIAMSON AIRPORT
Mr. Lacey said the Water Authority agreed to pay the difference between the 8” and the 12” water line that was installed along Highway 362. The contractor was Double P Grading, Inc. The estimate of that cost difference was approximately $47,000. An agreement was reached with Mr. Alexander that he would lend the Authority the money for 5 years at 7% interest. The invoices that have been sent for payment show the difference to be $61,037 which is $14,000 more than initially estimated. There was additionally the bill from the Carter and Sloope in the amount of $2,634 that was approved earlier in the meeting. This engineering bill should be paid by the developer. Discussion was held regarding the overcharges. It was noted that the invoices are not clear and it was decided to request another invoice with only the charges for which the Authority is responsible.

MOTION
Ms. Curry made a motion to request a corrected invoice for the cost of the difference in the installation for a 12” line rather than an 8” line. If the cost exceeds $50,000 the Authority will have to consider approval at the next meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Lacey said the funds Mr. Alexander committed to the Authority to pay this charge will be from the Stella Alexander Living Trust. The promissory note states that the Authority will borrow the principal sum of $50,000. The payment terms are that the interest will be 7% from the date of loan.

Discussion was held regarding the fact that Mr. Alexander had agreed to no interest for the first year. Mr. Alexander does not recall that part of the agreement. The minutes reflect that he committed to the no interest for one year but they are not binding on Mr. Alexander because there was no signed document from him. It was decided to discuss with Mr. Alexander to see what agreement can be reached.

MOTION
Ms. Curry made a motion to authorize Mr. Lacey to negotiate with Mr. Alexander and if no clarification can be reached regarding the interest then Mr. Lacey can accept the terms to pay the 7% interest. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

WELLS – OTHER WATER SOURCES
Discussion was held regarding other water sources in the County. Clear Springs was discussed and it was noted that if an agreement can be reached this would be a good source of water. Mr. Burnsed will follow up with this source.

LAMAR COUNTY-BARNESVILLE WATER LINE
Mr. McCord up-dated the Authority on the Barnesville/Lamar County/Pike County water line that is presently being installed. About 20% of the project has been done. They are waiting on the cost for a 2”, 4” and 6” water line to Friendship Church. He believes that the 2” is going to be close to $7,000 and the 6” will be close to $11,000.

Mr. Lacey said he has been contacted by the church regarding the cost of getting water to the church and that is the reason for the inquiry.

Discussion was held regarding some interest in a development in the area. Mr. Becker said that Mr. Sell had some of his property re-zoned and then sold it to Mr. Palmer. Mr. Palmer is going to pave Liberty Road. Mr. Sell was given the re-zoning contingent on the road being paved.

TAPS ON HIGHWAY 41
Mr. Lacey said he has received a letter from Supreme wanting the Water Authority to supply them water. That source would come from the west side of Highway 41 from Shackelford Road.

RECONSIDERATION OF WATER LINE ROUTES
Mr. Lacey said people on Rebecca Circle and a few people on Ellis Road would like to have water but they cannot get enough customers to warrant to expense. There are no plans to go down Buchanan Road. There are more customers on Buchanan Road than on 50% of the areas in Hutchison Farms. Starks Road is scheduled for a line but there is no need to go down Starks Road because there are no customers. Discussion was held regarding some of the lines versus the number of customers. Mr. McCord is going to study the areas of discussion and determine the cost for the changes.

PROCEDURE FOR NO INSTALLATION OF A METER
Mr. Lacey said there have been several residents that have requested taps without service or a meter. They are paying the $500 for the tap.

Discussion was held and it was decided to put the meters in and have them removed by Mr. Huckaby if needed.

WATER RATE APPROVAL
Mr. Lacey said he received a communication from Veronica Peterson regarding the need to increase the usage rate. The minimum has been increased to $32.00 for up to 2000 gallons. The per thousand gallon usage over the 2000 needs to be increased from $5.00 to $5.50.

MOTION
Mr. Barker made a motion, seconded by Mr. Burnsed, to increase the rate from $5.00 to $5.50 per thousand gallons over the minimum. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

USDA
Mr. Lacey said there is a need to get the electrical service to the well. The cost of the service to the well is $21,238.65 and to get what they need to the tank is $1,716.00. The cost estimates are good until July 1, 2007. He said this has been discussed in the past but never approved.

MOTION
Ms. Curry made a motion to approve the expense to get the electrical service to the well and tank site at a cost of $22,954.65. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

PROPERTY ACQUISTION
Mr. Lacey said the property acquisition discussed at the last meeting was not accepted. The seller could not use the write-off and there are no funds available at this time for the Water Authority to purchase.

OFFICE POLICY
Mr. Lacey said at the present time the office is open two ½ days per week. He said he feels there is a need to have three ½ days. It has been suggested that one of the days be Wednesday mornings to allow the secretary to attend the Water Authority meetings. There are sufficient funds in the budget for the increased hours through October 2007. Discussion was held and it was decided to open on Monday, Wednesday and Friday from 9 to 1.

MOTION
Mr. Brisendine made a motion to authorize office hours from 9 to 1 on Monday, Wednesday and Friday effective May 1, 2007. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BANK LOAN
Mr. Lacey said a request for proposal is going to be sent to the banks in the area requesting a loan in the amount of $2.4 million which is guaranteed by USDA. The funds will be spent for the water lines and then the bonds will be sold and the loan will be repaid.

REQUEST FOR COPIES OF THE MINUTES
Mr. Lacey said Becky Watts has requested copies of the minutes of the Water Authority to be published on her web site. She would like to have them e-mailed. He asked what the Authority would like to have done. It was decided to have the minutes e-mailed to the Pike County Water Authority office and then they will forward them to her.

SDS AGREEMENT
Mr. Lacey said he had a call recently that the City of Williamson was selling water to unities outside the City of Williamson. He investigated and found this information to be accurate in that they have put in water service to Cheyenne Farm. On Highway 362 there are plans for a Dollar General Store with 6 or 7 storage buildings. He was told that Williamson is going to furnish him water. There is an SDS Agreement with Williamson whereby they are not allowed to sign up new customers outside the city limits of Williamson without being authorized by the Pike County Water Authority. This needs to be addressed because there will be other situations like this. Discussion was held regarding appropriate action. It was decided to have John Nix write the City of Williamson regarding the need for them to honor the SDS Agreement regarding furnishing water outside the City of Williamson and there is a need to rectify the Cheyenne Farm issue. Mr. Becker will help with this situation regarding future building permits.

Mr. Lacey said he had been contacted by Bobby Farris with Southern Rivers and some of the residents in Hutchison Farms. It seems that with some regularity the power lines and the telephone lines have been cut due to the installation of the water lines. One of the customers said he witnessed it on one occasion and the utilities were marked but were nowhere near the mark. When Mr. Farris called he said he was told by the locating company that when the installation crew cuts the lines they are repairing them and covering them up without notifying the utility company. There is concern that if the conduits are not properly sealed the moisture will get in the lines and cause problems in the future. Mr. McCord said he will look into getting this conflict resolved.

ADJOURN
Mr. Burnsed made a motion, seconded by Ms. Curry, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

A preconstruction conference was held earlier this month on the construction of water pipeline along Highway 341 and along a prescribed route in northern Pike County. The meeting was attended by members from Carter and Sloope, Inc., members of the Department of Community Affairs (DCA), the GA Department of Transportation (DOT), Allen-Smith Consulting, Davidson Brothers Utility Contractors, and representatives from the Pike and Lamar County Water and Sewer Authorities.

"The goal of the project is to serve the industries out there," said Grant Administrator Allen-Smith Consulting Representative Patsy Allen.

Construction along Highway 341 will run approximately five miles of pipeline from Lamar County to Ranew's Engine Painting Division. This project is being funded by a $476,000 Employment Incentive Program (EIP) Grant through the DCA that was facilitated by the Pike Development Authority, a $300,000 joint grant between Pike and that Representative Mack Crawford was instrumental in obtaining, and $1,350,000.00 from Ranew's. There are no property tax dollars being used to fund this project.

"Thanks to Missy Kendrick for three years of work, Representative Mack Crawford, and the previous Board of Commissioners for approving this," said Pike Water and Sewer Authority Vice-Chairman Tommy Burnsed.

The notice to proceed was given on March 12, 2007 and the Georgia Utility Protection Center was advised of the project as required by state law. The utility companies were notified to mark all of their underground utility lines at that time. Flags marking utilities are seen along Highway 341 in this construction area.

Construction began later that week after the utilities had been marked. Permanent signs have also been placed along Highway 341 to advise motorists of pipeline construction. Signs will be removed when the pipeline is in the ground. The construction contract is projected to be completed within 120 days. The contractor can ask for additional time if needed to complete the construction of these waterlines. Projected ending time is sometime this summer.

At the time of the conference, the project was approximately $100,000 under budget. There have been "no major problems" advised Engineer's Representative Kurt McCord of Carter and Sloope. If there are no problems, there will be another meeting with representatives from the Pike and Lamar County Water and Sewer Authorities to let them know what the options are as well as the best ways to spend the remaining money within the scope of the grant.

Kurt McCord advised that individuals or other entities will be allowed to tie on to the waterline along Highway 341 after all work on the current project is complete. The current project is for industry only and the grant money must be spent according to the guidelines of the grant.

This project on Highway 341 and a separate project to provide county water to parts of north Pike County will connect at the intersection of Highway 341 and Shackelford Road.

The Pike County Water & Sewerage Authority held its regular monthly meeting on March 21, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Veronica Peterson, USDA; Wendell Becker, Pike County Community Development Director; Tammy Jarrett, Pike County Journal-Reporter; Steve Reeves, Engineer; Ron Alexander, developer of Williamson Airport project and Virginia Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said the agenda needed to be amended to include a personal appearance from a representative from Upson County.

Approval was given the Agenda of the March 21, 2007 meeting, as amended, on a motion by Mr. Barker and a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, and Mr. Lacey voting for the motion.

MINUTES
Mr. Brisendine made a motion to approve the minutes of the February 21, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine and Mr. Lacey voting for the motion.

PERSONAL APPEARANCES SUPREME CORPORATION – Barry Smith
Mr. Smith said he was present to determine whether or not they were going to be able to tap onto the water project that is being run on Highway 41. He needs to know what the cost will be and what is going to be required for the tap.

Mr. Lacey said the line is being run on Highway 41 between Lamar and Pike Counties. There is a contract with Lamar County to purchase water. Supreme Corporation will have to pay to have the line run from the Pike Water Authority line to the Supreme Corporation property. There will be a bore under the road where Shackelford Road crosses Highway 19. The least expensive way would be for Supreme to tap onto the line at that location. The water should be available in approximately five months. Mr. Lacey said Supreme Corporation needs to make application in writing to tap onto the line. The Water Authority will have an engineer evaluate the project to make certain it is feasible. Supreme Corporation will be responsible for the engineering fees.

Ms. Curry and Mr. Burnsed arrived at this time.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES

Sealed bids were opened on January 18, 2007 at 10:00 a.m. for Water System Improvements to serve Ranew's Engine Painting Division. This project will run about 5 miles of water lines from Lamar County to Ranew's. Present were Water and Sewer Authority member Tommy Burnsed, Interim County Manager Sean Townsend and Secretary Nancy Cook, Business Owner Lester Ranew, and representatives from Carter and Sloope.

This project is being funded by a $476,000 Employment Incentive Program (EIP) Grant through the Department of Community Affairs (DCA) that was facilitated by the Development Authority, a $300,000 Local Assistance Program Grant is a joint grant between Pike and Lamar County that Rep. Mack Crawford was instrumental in obtaining, and $1,350,000.00 from Ranew's. This project will help to bring job opportunities to Pike County. There are no property tax dollars being used to fund this project.

Bids were for waterline construction of approximately five miles of pipe to run water an existing 8” water main located at the intersection of Skinner’s By-Pass and Trice Road (about 7,000 feet from the Pike/Lamar County line) northwest to Ranew’s Truck and Equipment Company building along U.S. Highway 41. There were 13 bids in all. The apparent low bidder is Davidson Brothers Utility out of Sunnyside who has a 10% bid bond through Companion Property and Causualty Insurance Company on this project with a base bid of $516,957.15. These bids were fairly close with a high bid of $887,590.50.

Pike County has $0.7 million in water infrastructure that has already been put into service by subdivision developers. The current water system improvements will add another $4.2 million in water infrastructure over the next year to eighteen months. Many volunteer hours were given to Pike County in order to bring this project to fruition.

Final tabulation of the bids for both days will take two to three days. After all of the bids are tabulated and the Board of Commissioners has signed off on the bids, there will be a called meeting of the Pike County Water and Sewer Authority to award the contracts on these water improvement projects.

The Pike County Water & Sewerage Authority held its regular monthly meeting on February 21, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Tom Sloope, Engineer with Carter and Sloope; Wendell Becker, County Community Development Director; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the February 21, 2007 meeting, as published, on a motion by Mr. Barker and a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Ms. Curry and Mr. Lacey voting for the motion.

Mr. Burnsed arrived.

MINUTES
Ms. Curry made a motion to approve the minutes of the January 17, 2007 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MOTION
Ms. Curry made a motion, seconded by Mr. Burnsed, to approve the minutes of the February 12, 2007 called meeting. The motion passed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion and Mr. Barker abstaining because he was not present.

FINANCIAL REPORT
Ms. Curry gave the financial report. It was noted that the Deer Lake water system is not included in assets because we do not have the information regarding the cost for the installation.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES

The Pike County Water & Sewerage Authority held its regular monthly meeting on January 17, 2007, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Steve Marro, Executive Director, Industrial Development Authority; Tom Sloope, engineer with Carter and Sloope; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA Approval was given the Agenda of the January 17, 2007 meeting, as published, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the December 20, 2006 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report noting nothing of significance.

MOTION
Mr. Brisendine made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES

Sealed bids were opened on January 17, 2007 for Water System Improvements for North Pike County. Present were Water and Sewer Authority members Tom Lacey, Chairman, and Tommy Burnsed, Vice-Chairman, Yvonne Langford, Secretary, Steve Marro from the IDA, and Chad Sipe and Tom Sloope from Carter and Sloope.

This has been a long time in the works for Pike County. The Water and Sewer Authority was formed in 2000 with the Consulting Engineers of Carter and Sloope being hired shortly thereafter. A county water study was conducted and northeast Pike County was selected to receive county water.

The Pike County Water and Sewer Authority will supply water to northeast Pike County residents with a well that is already constructed on Midway Road and a water tank will be located off of Patton Road. Back up supplies for water will be provided through agreements with Lamar County, the City of Williamson, and the City of Zebulon.

Funding for this project is in the form of a government grant and the loan for the remaining cost will be paid by user fees and not taxpayer dollars. Approximately 20-25 miles of pipeline will be laid by the end of this project along with the construction of a water tower and well.

Division I Bids were for waterline construction of approximately 64,000 feet of pipe. There were 10 bids in all. The apparent low bidder is Jones General Contractors out of Woodbury who has a 10% bid bond through Western Surity on this project with a base bid of $1,558,695.19. These bids were fairly close with a high bid of $2,573,464.80 with only 3 bids over $2 million.

Division II Bids were for waterline construction of approximately 52,000 feet of pipe. There were 13 bids in all. The apparent low bidder is Jones General Contractors out of Woodbury who has a 10% bid bond through Western Surity on this project as well with a base bid of $1,216,280.80. The high bid was $1,870,636.00.

Division III bids were for the water tower. Two bids were received on this project. Calwell Tanks, Inc out of Kentucky is the apparent low bidder with a base bid of $619,800.00 and a 10% bid bond through Great American Insurance Company with the remaining bid from Phoenix Gabricators and Erectors out of Indiana with a bid of $886,222.00.

Division IV bids were for the treatment building for the well. Three bids were received on this project. Jones General Contractors out of Woodbury is the apparent low bidder with a bid of $206,500.00 and a 10% bid bond through Western Surity Company. Greene's Water Wells out of Gray bid $315,338.00 and Sam Hall and Sons, Inc out of Macon bid $326,750.00.

A second meeting was held in order to open up sealed bids on January 18 at 10:00 a.m. There will be a called meeting of the Water and Sewer Authority after all is tabulated in order to award these contracts.

The Pike County Water & Sewerage Authority held its regular monthly meeting on December 20, 2006, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; Tom Burnsed and Christine Curry. David Brisendine was not present.

Also present were: Tom Sloope, Engineer with Carter and Sloope and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the December 20, 2006 meeting, as published, on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the November 15, 2006 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT

INVOICES
Ms. Curry presented three invoices from John Nix for payment.

The Pike County Water & Sewerage Authority held its regular monthly meeting on November 15, 2006, at 8:30 a.m. in the board room of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; Tom Burnsed and Christine Curry. David Brisendine was not present.

Also present were: Tom Sloope Engineer with Carter and Sloope; John Nix, Attorney; Tammy Jarrett, Pike County Journal-Reporter; and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the November 15, 2006 meeting, as published, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Ms. Curry made a motion to approve the minutes of the October 18, 2006 meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry gave the financial report with nothing of significance to report.

MOTION
Ms. Curry made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

INVOICES
The following invoices were presented for approval: