Pike County Times
The Pike County Times, PO Box 843, Zebulon, Georgia 30295. Click here to donate through PayPal. Becky Watts: Phone # 770-468-7583 editor@pikecountytimes.com
 
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Welcome to the Pike County Times Water and Sewer Authority Page.

The Water and Sewer Authority minutes will be posted from the prior month after approval at the current meeting. This Board meets once a month.

The minutes posted on this website are for informational purposes only and are not an official copy of the minutes. To obtain an official copy of the minutes including Ms. Pearson's report, please make an Open Records Request with the Water and Sewer Authority. Telephone numbers for county entities are listed at the bottom of the Community Events Page.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from June 15, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from May 18, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from April 20, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from March 16, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from February 17, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from January 20, 2016 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from December 16, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from November 18, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from October 21, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from September 16, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from August 26, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from June 17, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from May 20, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from April 15, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from March 15, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from January 21, 2015 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from December 17, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from November 19, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the October 15, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the September 17, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the August 20, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the July 23, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the June 18, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the May 28, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the April 16, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the March 19, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the January 22, 2014 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the November 20, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the October 16, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the September 18, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the July 17, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the April 17, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the March 20, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the February 20, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the January 16, 2013 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the December 19, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

TTo read the minutes from the November 21, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the October 17, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the September 19, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the July 18, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the June 20, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the May 16, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the April 18, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the March 21, 2012 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the December 21, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the November 16, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the October 19, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the September 21, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the August 17, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the July 20, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the June 15, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the May 18, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the April 20, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the March 23, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the February 16, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes

To read the minutes from the January 19, 2011 meeting of the Pike County Water and Sewerage Authority, click here.

 
PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting - Minutes
September 15, 2010

The Pike County Water & Sewerage Authority held its regular monthly meeting on September 15, 2010, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; David Brisendine; Steve Brown; Tom Burnsed and Mark Whitley.

Also present were: Donna Pearson, Office Administrator and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Brisendine made a motion to approve the agenda. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

MINUTES
The minutes of the August 18, 2010 meeting were approved on a motion by Mr. Brown and a second by Mr. Brisendine with Mr. Brisendine, Mr. Brown, Mr. Lacey and Mr. Whitley voting for the motion and Mr. Burnsed abstaining because he was not present.

FINANCIAL REPORT
Mr. Whitley gave the financial report noting nothing of significance.

MOTION
Mr. Brisendine made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

INVOICES
The following invoices were presented for approval
Conkle & Lane $350 – survey for the well site.
Carter & Sloope - $3043.75
Both of these invoices will be reimbursed with USDA funds.

MOTION
Mr. Brisendine made a motion to approve the invoices as presented. The motion passed on a second by Mr. Brown with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

SHACKELFORD ROAD WELL
Mr. Lacey said the Water Authority had agreed to purchase the second well site from Mr. Gore. The test results are good except for one small issue. The letter was sent to Mr. Gore regarding the intent to purchase. The closing is anticipated to take place within the next week. John Nix is handling the closing with Mr. Brisendine III’s assistance. There was a problem with the electricity. The cost for a three-phase line was $64,000. The shortest distance was off of Highway 41. It was determined that a single-phase would be adequate. This has not been resolved. There is to be a meeting between Southern Rivers and Jim Gore because they need to remove some trees. Mr. McCord is recommending that this site be used as a back-up only. The plan had been to use the sites alternately. The motors will wear out faster with a single-phase line so this site will be used as a back-up only.

Mr. Lacey said the only issue with the well is that when the well was drilled a sulphur odor was detected. The test results showed there was condition that would cause a sulphur odor. The consensus between the well drilling company and the engineer was that this is such a confined area and when it is diluted in the tank there will not be a problem. There are treatments that could help but they feel this is such a minute issue no treatment is necessary.

Payment has still not been made to Middle Georgia Water because they have not furnished the drillers log, cap on the well does not meet the design standards and there are some test results that have not been received.

SYSTEM ISSUES
Mr. Lacey said there does continue to be problems with “dirty water”. It appears to be close to the end of the lines where water “sits”. It may be necessary to get some automatic flushing devices for the locations where the line dead ends. The Authority would need to purchase two or three of the automatic flushing devices. Ms. Pearson will have prices available for the next meeting.

TANK INSPECTION
The water tank was inspected and there were some rust spots that will need to be repaired. Caldwell will make the repairs and they wanted to wait until October or November when the weather is cooler.

FLUORIDE METER
Ms. Pearson said the Authority is still without fluoride meters. They have both been sent for repairs. She checked with the surrounding areas regarding their fluoride meters and they do not have to check the fluoride because they purchase water for resale. The problem with the meters appears to be corrosion. There is one meter that is waterproof that costs $398. Discussion was held and it was noted that it might be appropriate to purchase another meter that is waterproof.

MOTION
Mr. Brown made a motion to purchase one of the waterproof meters. The motion passed on a second by Mr. Brisendine with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

PHOTOCELL
Ms. Pearson said she had contacted someone else regarding a quote on the installation of the photocell at the well site but she did not receive a response. The one quote that has been received is $488 which appears to be high. Discussion was held and it was decided to try to get other bids prior to the next meeting. Members furnished the names of people and/or businesses that might have an interest in putting in a bid.

Mr. Lacey said the Authority needed to go into executive session to discuss personnel matters.

MOTION
Mr. Brisendine made a motion to amend the agenda to allow for an executive session. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

MOTION
Mr. Brisendine made a motion to go into executive session to discuss personnel matters with the intent to return to open session. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

MOTION Mr. Brisendine made a motion to return to open session. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

The meeting reconvened in open session with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley present.

Mr. Lacey reported that no action will be taken as a result of the executive session.

LAND PURCHASE Mr. Lacey said he needed to have Authority authorization to sign for the Water Authority to purchase the new well site.

MOTION
Mr. Brisendine made a motion to authorize Mr. Lacey to sign the papers for the land purchase for the new well site. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

Mr. Lacey said at the last meeting Mr. Story had requested water service to his new home that he had purchased. Mr. Lacey visited the site and determined that the water connection was across the road. He advised Mr. Story that if he wanted the service he would have to run the line under the road.

ADJOURN
Mr. Brisendine made a motion, seconded by Mr. Brown, to adjourn the meeting. The motion passed with Mr. Brisendine, Mr. Brown, Mr. Burnsed, Mr. Lacey and Mr. Whitley voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
December 16, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on December 16, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine and Steve Brown. Tom Burnsed was not present.

Also present were: Donna Pearson, Office Administrator; Chris Riner, Riner Construction and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Barker made a motion to approve the agenda of the December 16, 2009 meeting. The motion passed on a second by Mr. Brown with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

MINUTES
Mr. Brisendine made a motion, seconded by Mr. Brown, to approve the minutes of the November 18, 2009 meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Mr. Brisendine gave the financial report noting nothing of significance.

MOTION
Mr. Brisendine made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Ms. Pearson said a leak was reported at Hidden Falls. Mr. McLemore dug the ground on both sides and could not find anything. He also checked and the meter was not damaged. He feels that it was just groundwater due to all of the rain.

WELLS
Mr. Lacey said he met with Mr. Gore and he has accepted the proposal from the Water Authority. He will deed the land to the Authority in exchange for the water service for his three existing meters. The meters are restricted to residential use only. The meter usage cannot be transferred to anyone outside the family. He wants to have a “buy-back” clause and Mr. Lacey said he has agreed that if the well is abandoned the owner will be able to purchase the site for $1.00. Mr. Lacey asked if the Authority wanted to complete the well site which will cost approximately $230,000. If the Authority wants to drill the test well only that can be completed for a cost of $50,000.

Discussion was held regarding whether or not there would be sufficient USDA funds to complete the well. Ms. Pearson said there was $265,682 remaining in the USDA funds. The quote for the last well was $206,500. Mr. Lacey said they would need to get bids on drilling the test well.

MOTION
Mr. Brown made a motion to move forward with drilling the second well. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

Mr. Lacey said the Authority would need to get an attorney to prepare the contract. Discussion was held regarding using a local attorney. It was decided that it would be appropriate to use a local attorney. It was decided to send requests to local attorneys for hourly rates for work on a contract with Mr. Gore.

MOTION
Mr. Brown made a motion to authorize the chairman to seek proposals from local attorneys for legal work to prepare a document for land acquisition from Mr. Gore. The motion passed on a second by Barker with Mr. Barker, Mr. Brown and Mr. Lacey voting for the motion and Mr. Brisendine abstaining due to a potential conflict.

SUPREME CORPORATION
The situation with Supreme Corporation was discussed. It was noted that Supreme Corporation had agreed to connect to the water line if it was made available. The line was put in but Supreme never tied onto the line. It is apparent that they only wanted the line for the fire protection. It was decided to write them a letter regarding the commitment they made and try to see if they will connect to the service.

CALDWELL TANK
Caldwell Tank has still not resolved the water usage during the time the tank was being repaired. The Authority had to purchase additional water rather than using the water from the well. Carter and Sloope has been in contact with them regarding this matter. A copy of the contract was sent to Caldwell Tank on December 7 and they have not responded but it has been less than two weeks.

STORAGE BUILDING
Ms. Pearson said she has a bid for the shelves that need to be installed in the storage building. Chris McLemore has quoted a price of $600 for the shelves and installation all down one side of the building. These are the heavy-duty metal shelves that will hold 1,000 pounds of weight.

Todd Goolsby said it would cost $1200 for gravel around the building. He said it would take several loads.

MOTION
Mr. Barker made a motion to authorize Mr. McLemore to install the heavy-duty metal shelving in the storage building at a cost of $600. The motion carried on a second by Mr. Brown with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

ZEBULON WATER BILL
Ms. Pearson said Mr. Riner was present to discuss the Zebulon water bill. The City of Zebulon said the “locate” was out of date. Mr. Riner said the “locate” was not out of date. He kept the “locate” up to date. The “locate” was not accurate. He took approximately two weeks of his time updating the “as-builts”. When they made the bore on Highway 19 at Deer Lake they had to get off the right of way to make the bore because the water main was off the right of way. They had it marked within the right of way. It was noted that there was no way to prove that the “locates” were inaccurate. Discussion was held regarding the fact that the bill is in excess of the possible usage. Mr. Riner said he did not mind paying a reasonable amount but it was not possible that the usage was as great as the amount billed. The break in the line was not large and he turned the water off immediately and it was repaired within a few minutes. There is no way the water loss was that great. Mr. Riner had a picture of the pipe made within 30 minutes of the break and there is no water standing in the area of the break. If 1,000,000 gallons of water had been lost there would be water standing in the ditch. One of the issues is that they had to flush the lines due to the trash in the lines. They also claim they had to take ice to the nursing home because their ice was discolored. It was decided that the City has not responded to the last correspondence and the Authority would wait to hear from them prior to taking any further action. Mr. Brisendine said it is illegal to use public equipment to produce a false bill which is what they have done. The Authority will document all the information they have and if they hear further from the City of Zebulon Mr. Riner will attend a meeting with a member of the Authority to present the information.

MOTION
Mr. Brisendine made a motion not to deal with the issues regarding the Zebulon water bill until there is further communication from them. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

BUDGET
Ms. Pearson said the Authority has not officially adopted the 2009-2010 budget. Copies of the budget were distributed to the members of the Authority.

MOTION
Mr. Barker made a motion to approve the 2009-2010 Budget. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

MUNICIPAL WATER CONNECTION
Ms. Pearson said it has been determined that the County has been issuing building permits without requiring that they tie onto the water system as required in the ordinance. They say that they are not required to use the water but are required to have a tap on the line. Ms. Pearson said she believes they have misinterpreted the ordinance and has forwarded a copy to John Nix, attorney for an opinion. He has not had time to review the ordinance to render an opinion but will have it ready for the meeting in January. It was noted that at the last meeting the County office advised that they had not issued any building permits that were not approved by the Pike County Water Authority which proved to be an incorrect statement. Mr. Lacey said they have advised that they have corrected their procedures and the Water Authority will have to sign off on the permit in the future.

OFFICE CLOSING
Ms. Pearson requested the Authority to consider closing the Water Authority offices for December 28, 29 and 30. She has not visited her father who has been ill and she needs to have some time off to visit with him.

Mr. Lacey said the Board needs to make a determination regarding whether or not to be open on those dates and whether Ms. Pearson will be paid during that time.

MOTION
Mr. Brisendine made a motion to close the Water Authority office on December 28, 29 and 30 and to compensate Ms. Pearson for those days. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

FIRE DEPARTMENT WATER UPDATE
Ms. Pearson said she talked with Mr. Burnsed. He advised that he was not able to attend the meeting but had talked with the County Manager, Steve Marro. The County receives a report from the fire department and Ms. Pearson is going to contact the County again and see if she can get a copy of that report. Mr. Burnsed said that Mr. Marro advised that they would take care of getting the Authority a report.

TAP FEES
Ms. Pearson said last summer the Authority approved the tap fees at $1200 for the long side and $1000 for the short side. She does not know which side of the road the water line is on when someone comes in to get a tap. Discussion was held and it was decided that you could charge the customer the $1200 and when the tap was put in if it was on the short side a $200 credit would be applied to their water bill account.

Mr. Lacey said that Mr. Barker will be retiring from the Water Authority Board. He expressed appreciation to him for his many years of service. Mr. Barker said his goal was to stay on the Board until the system was operational and he has achieved that goal.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Brown, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
November 18, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on November 18, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Steve Brown and Tom Burnsed.

Also present were: Donna Pearson, Office Administrator; Kurt McCord and Tom Sloope, Engineers with Carter and Sloope and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Burnsed made a motion to approve the agenda as published. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MINUTES Mr. Brisendine made a motion to approve the minutes of the October 21, 2009 meeting with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Mr. Brisendine gave the financial report noting nothing of significance. This report covers the final report for the fiscal year and there will be some adjusting entries following the audit.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

Mr. Lacey said for the fiscal year 2009-2010 the County Commission will be sending a monthly check for the expenses of the Authority as they have done in the past. The payment for the USDA loan and interest will be direct deposited to the account on the due date of the loan.

BUDGET
Mr. Lacey said it is time to prepare a budget for the 2010-2011 budget year. The County is changing their fiscal year to run from July through June rather than November through October so they are beginning the budget process for the next year. The schedule is as follows: October 15, 2009 through November 13, 2009 – develop and submit a budget November 16, 2009 – December 4, 2009 – finance department will input the data December 7, 2009 – January 29, 2010 – meeting with County Manager for review of the request. Goals and objectives need to be included in the budget request.

Discussion was held regarding the fact that the Water Authority has been unable to get a report from the Pike County Fire Department regarding their water usage. This is needed to be able to account for the water so as to determine whether or not there is a leak in the water lines. USDA requires a report including this information. It was decided to attend a County Commission meeting and request this information. The Authority will have a prepared form that can be used to report the usage.

SUBDIVISION UPDATE
Mr. Lacey said they are building a new structure behind the large hangar at the Peachstate Airport. The usage is unknown but it may require additional water usage.

WELL
Mr. Lacey said he had talked with Mr. Gore regarding the well site and he is proposing that he will deed the property to the Authority conditioned on him being able to receive free water for the three taps that he has. Discussion was held and it was decided this might be a reasonable consideration conditioned on allowing for normal household usage only for the three taps that presently exist. Additionally, the free usage cannot be transferred to any other party or parties outside the family. The Authority decided that this needed to be discussed in closed session since it involved the acquisition of real estate.

MOTION
Mr. Brisendine made a motion to amend the agenda to go into executive session after new business for the purpose of discussing the acquisition of real estate. The motion passed on a second by Mr. Brown with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

Mr. Lacey said he had received a call regarding a new house under construction on Wilder Road that had drilled a well. Ordinance requires that they tie onto the County Water System. Ms. Pearson checked with the permitting office to see if a building permit was issued for a new house on Wilder Road. They advised that they had not issued a permit but would check to see if a new house is under construction. (Prior to the end of the meeting they called and advised that there is no new construction).

TANK REPAIRS
Ms. Pearson said she had sent information to Caldwell Tank regarding the water usage for the time the tank was being repaired. They have not paid for that water usage.

STORAGE BUILDING
The new storage building has been installed. Mr. McLemore has advised that the site needs some gravel. Shelves need to be installed in the storage unit. There are no shelves and some records need to be archived and the shelves are needed to get more efficient usage of the space.

ZEBULON WATER BILL
Discussion was held regarding the ongoing issue of the water bill from the City of Zebulon for the lost water due to the broken line caused when the water line was being installed by Riner for the Water Authority. The Authority decided that Riner Construction caused the damage and it was their responsibility. The information received will be forwarded to the Riners to let them resolve the issue with the City of Zebulon.

HOLIDAYS
Mr. Lacey said a decision needs to be made regarding holiday closings for Thanksgiving, Christmas and New Years. Discussion was held and it was decided to close on November 26 & 27 for Thanksgiving, December 24 and 25 for Christmas and December 31 and January 1 for New Years.

MOTION
Mr. Burnsed made a motion to close on November 26 & 27 for Thanksgiving, December 24 and 25 for Christmas and December 31 and January 1 for New Years. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Brisendine, to go into executive session for the purpose of discussing the acquisition of real estate with the intent to return to open session. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Brisendine made a motion to close the executive session and return to open session. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Brown made a motion to authorize Mr. Lacey to continue his negotiations with Mr. Gore for a second well site. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

ADJOURN
The meeting was adjourned on a motion by Mr. Burnsed and a second by Mr. Brown, with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
October 21, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on October 21, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine, Steve Brown and Tom Burnsed.

Also present were: Donna Pearson, Office Administrator; Tom Sloope, Engineer with Carter and Sloope; Mark Whitley and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order. Mr. Steve Brown was welcomed as a new member to the Authority.

AGENDA
Approval was given the Agenda as published on a motion by Mr. Brisendine and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the September 16, 2009 meeting. The motion passed on a second by Mr. Brown with Mr. Barker, Mr. Brisendine, Mr. Brown and Mr. Lacey voting for the motion.

Tommy Burnsed arrived at this time.

FINANCIAL REPORT
Ms. Langford reminded the board that they had not approved the August financial report because the depreciation had not been added to the monthly financial report as requested by the Pike County Board of Commissioners. She advised that they needed to approve both the August and September financial reports. The financial reports were reviewed noting that the depreciation had been included on the reports.

MOTION
Mr. Brisendine made a motion to approve the financial reports for both August and September. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

Mr. Lacey said the Water Authority needed to decide who would be the auditor for the 2009-2010 year. The fiscal year will close at the end of October and the county will need the report for their audit. He said Robin Underwood has done the audit for the Authority for the last several years and he talked with her office. She committed to do the audit for approximately the same cost as last year. Discussion was held and it was decided to use Ms. Underwood for the audit.

MOTION
Mr. Burnsed made a motion to authorize Ms. Underwood to complete the audit for 2009-2010 contingent on the fee being not over 10% greater than the previous audit. The motion passed on a second by Mr. Brisendine.

SUBDIVISION UPDATE
HIDDEN FALLS
Mr. Lacey there was a break/contamination in the line at Hidden Fall. The appropriate tests were done and everything was clear. They did the appropriate checks in the next month but failed to realize that they also needed to do five more in the following month. The appropriate reports were not filed and the EPA required legal ads to be published in the paper.

WELL SITE
Mr. Lacey said he had talked with Mr. Gore regarding why a lease was not appropriate for the well site on his property the Authority would like to consider purchasing. He appears to understand the position of the Authority. Grant funds are available from USDA but they cannot be spent on a lease.

RANEW
Ranew’s has a tap on the water line but they are not using any water. They continue to pay a minimum monthly bill.

SUPREME & YANCEY
Supreme & Yancey still have not contracted for water service.

TANK MAINTENANCE
Mr. Lacey said the tank maintenance is complete and everything appears to be working well. There is still an issue regarding the water the Authority had to purchase during the time the tank was out of service. Ms. Pearson said Caldwell owes approximately $8,000 for the water. There is a new one-year warranty on the tank. At the end of that time the Authority will have to consider a maintenance contract.

Ms. Pearson said she and Mr. Huckaby attended a workshop in Barnesville on Monday. The Authority needs to have a maintenance contract for the water tank. Someone has to inspect the tank annually to make certain that everything is as it should be. According to the bids that were taken a few months ago it is going to cost the Authority approximately $10,000 per year for a maintenance contract.

STORAGE BUILDING Ms. Pearson said the storage building is ready to be delivered. Mr. McLemore will prepare the site but will need someone to meet him on the site to show him the proposed location for the building.

Mr. Burnsed said he would meet with Mr. McLemore and resolve any problems with him.

Ms. Pearson said Georgia Rural Water had suggested the Authority investigate whether or not they might need a mixer for the tank to help circulated the water. Mr. Sloope said if the Authority gets a lot of complaints regarding the water quality then they might need to investigate something that would help with that situation. There are several options. Nothing was designed for this tank because it was anticipated that there would be more customers and it would not be a problem. He would not consider something like that at the present time.

ZEBULON WATER BILL
Mr. Brisendine said he attended the City of Zebulon Commission meeting last night to discuss the water bill they presented due to the break in the line. Their contention is that there was a water loss and they had to flush the lines and the homeowners had to flush the lines. They had to purchase ice for the nursing home because there was mud in the ice machine at the nursing home. He read the letter from Riner to them and also furnished the information that there was no way that much water was used. Their contention was that, because of the ice they had to purchase and the system flushing the bill was justified. They had a picture that showed that the pipe was more than 12” to 18” deep. He is not certain that was a picture of the same break. They finally agreed to accept $3,900. He still feels the charge is excessive. Discussion was held and it was noted that the line location was erroneous and the Authority did not feel it was their responsibility. It was further noted that the responsibility was with Chris Riner rather than the Authority but the Authority wants to help with the problem. It was decided to write a letter to the City of Zebulon advising that the Authority feels it has no responsibility but is investigating the issues. Chris Riner will be invited to the next meeting to discuss the incident with the Authority members.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson said she and Mr. Huckaby attended the Ground Water Workshop on Monday. The EPA is requiring more strict water testing. They received points toward their recertification.

ENGINEERING REPORT - TOM SLOOPE
Mr. Sloope said the federal government, in an attempt to stimulate the economy, created stimulus funds that are now beginning to “flow” down to the cities, counties and utility authorities. The Georgia Environmental Facilities Authority received a major grant. Bids for work are coming in very low. If there is work the Water Authority needs to do or extensions that need to be made, from a construction price, now is a very good time to do them. You will have to have money for the projects. For the next couple of years the prices will probably be down. A study would need to be done in exactly the same way it was done for the initial water lines. When the study is complete then application would have to be made for funding. There are funds available and no one is making application. Stimulus funds are still available. Discussion was held and it was decided to have a workshop following the regular meeting in November to discuss the possibilities.

MOTION
Mr. Burnsed made a motion to go into executive session to discuss personnel matters with the intent to return to open session. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Barker made a motion to close the executive session and return to open session. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Brown made a motion to authorize a step increase in salary for Ms. Pearson based on recent education and certification and due to increased responsibilities. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

ADJOURN
Mr. Brisendine made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Brown, Mr. Burnsed and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
June 24, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on June 24, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine and Tom Burnsed. Mr. Garner was not present.

Yvonne Langford was also present to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said the agenda needed to be amended to include an executive session to discuss the acquisition of real estate.

Approval was given the Agenda of the June 24, 2009 meeting, as amended, on a motion by Mr. Burnsed and a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, and Mr. Burnsed and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the May 20, 2009 meeting. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Mr. Brisendine gave the financial report noting nothing of significance.

MOTION
Mr. Brisendine made a motion to approve the financial report. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

Mr. Burnsed said he had seen a copy of the budget for November 2009 through June 2010 which is an eight-month budget. At the present time they have budgeted the Water Authority for $100,000+. Mr. Burnsed said they are implementing a fire tax to raise $400,000 to help fund the fire department. Discussion was held regarding the budget and it was noted that the Water Authority will be able to operate within that budget if it is approved.

Mr. Lacey reported that the CD will mature on June 25 and it will be renewed for an additional 91 days unless a Board member has some reason it should not be renewed. Discussion was held and Mr. Brisendine will check the rates and use his best discretion regarding where to place the CD.

STORAGE BUILDING
Mr. Burnsed said he had not talked with the County regarding the delivery and land preparation for the storage building but he would check on that prior to the next meeting.

HIDDEN FALLS/DEER LAKE PROJECT
Mr. Lacey said everything was moving rapidly forward on this project until they hit rock in trying to bore under Highway 19. They were finally able to get all but approximately 20 feet completed and have requested a permit to open-cut the balance. The DOT has said that it should not be a problem but they would have to visit the site prior to giving final approval. They expect to hear today from the DOT.

YANCEY
Mr. Lacey said Yancey has contacted Mr. McLemore regarding installation of a water line to their site. He quoted them a rate but has not heard anything further.

TANK MAINTENANCE
Mr. Lacey said the repairs to the water tank will be made. The tank was taken out of service on June 23, 2009 and it will take approximately one month to complete the work. The contract requires Caldwell Tank to pay the extra fees for the water during that month.

USDA PROJECT
Mr. Lacey said two people recently complained that Jones did not do what he said he would do to clean up the right of way during installation of the water lines. One was from Skyview and said it was so rough they could not mow. Mr. Lacey visited the site and said he would be able use his lawnmower on the area. He had Mr. Huckaby look at the location also and he said he did not feel there was anything wrong. The other complaint was from Chappel Hill and the resident there said that he was required to move his fence way back and he said he was told they would cut the bank down. He could not get his mower up the hill. Mr. Lacey said he visited that site. The resident had to move the fence because it was on the right of way. Mr. Huckaby went to that location too and said the bank has always been the way it is now. Mr. Lacey said he does not feel the Water Authority is under any obligation to make any adjustments.

OFFICE SECURITY
Mr. Burnsed said the men are willing to do the job of securing the building for $20 per hour plus materials. Discussion was held and the Authority did not feel it would take very long to do the job and the materials would be minimal.

MOTION
Mr. Brisendine made a motion to authorize $1,000 for securing the office area for Ms. Pearson. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

TANK SITE MAINTENANCE
Mr. Burnsed said he had talked with Mr. McLemore regarding the dead trees at the tank site and he knows which trees need to be removed. This would be preventive maintenance and he feels the Authority needs to have the trees removed if it can be done for no more than $150.

MOTION
Mr. Burnsed made a motion to authorize the removal of the dead trees for a fee not to exceed $150. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

TAP FEES
Mr. Lacey said the expense of putting in the taps is costing more than the fees being charged. The fee is presently $1000. Ms. Pearson has checked with the adjoining counties and they are charging $1200. Discussion was held and it was noted that if the tap is made on the same side of the road the $1000 will cover the cost. If a boring is made under the road it is more expensive. Half price during construction is costing the Authority money.

MOTION
Mr. Brisendine made a motion to restructure the tap fees. Standard short tap (same side of the road) will be $1,000 and standard long taps (up to 80 feet) will be $1250. These fees do not include drilling or blasting of rock. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

EXECUTIVE SESSION
Mr. Burnsed made a motion to go into executive session for the purpose of discussion acquisition of real estate with the intent to return to open session. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MOTION
Mr. Burnsed made a motion to return to open session. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

At the end of executive session the Pike County Water Authority reconvened in open session with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey present.

MOTION
Mr. Burnsed made a motion to continue to work on a modified agreement for a potential well site. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
May 20, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on May 20, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine and Tom Burnsed. Jake Garner was not present.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Chris and Sonia McLemore and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Approval was given the Agenda of the May 20, 2009 meeting, as published, on a motion by Mr. Brisendine and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, and Mr. Lacey voting for the motion.

MINUTES
Mr. Barker made a motion to approve the minutes of the April 15, 2009 meeting. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine and Mr. Lacey voting for the motion.

Mr. Burnsed arrived at this time.

FINANCIAL REPORT
Mr. Brisendine gave the financial report with nothing of significance to report.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Mr. Brisendine and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey reported that the Authority had received refunds from Williamson and Lamar County due to miscalculations of the rate.

WELLS
Mr. Lacey said he continues to discuss the new well site with Mr. Gore. Mr. Gore is in a state of indecision but at the present time is still considering the possibility of allowing the Authority to have a portion of the property for a second well site. Mr. Lacey and Mr. McCord will be meeting with Mr. Gore again to try to make satisfactory arrangements. Mr. Gore was not satisfied with the proposed location of the well and there is a possibility that an alternate site will be satisfactory.

Mr. Brisendine said he had talked with Mr. Hughes regarding his well site that the City of Zebulon had used. He had some difficulty with the City of Zebulon and he would not consider selling the site and was not very interested in leasing. Mr. Brisendine talked with him regarding a lease and he advised he would take it under consideration. Mr. Brisendine will follow up if Mr. Gore is not interested.

HIDDEN FALLS/DEER LAKE
This project is moving along. They have bored under Buchanan Road. Thursday they will bore under Highway 19 and that will only leave tying onto Hidden Falls. They are doing a neat job and cleaning up as they move along.

YANCEY
Mr. Lacey reported that Yancey had tied into the water system per their agreement.

SUPREME
Supreme has still not tied onto the water system as they had agreed.

TANK MAINTENANCE
Mr. Lacey said the tank has been drained and inspected. The inside of the tank is going to require some work.

Mr. McCord said when the tank was drained there were some tank blisters. It appears that the paint was put on too thick and caused the damage. Caldwell has been contacted and they have been advised of the damage. They have taken the responsibility and said they will take care of the problem. The tank will have to be drained and will probably be out of service for a month. Caldwell plans to set up a meeting with the paint company and the subcontractor that painted the tank and work on getting a date to do the work. The tank will have to be sandblasted and repainted. The tank will have to ventilate for approximately two weeks. Mr. Sloope plans to attend the meeting and make certain there is an understanding that there will be reimbursement for the additional cost for the water while the tank is out of service.

STORAGE BUILDING
Ms. Pearson said she was not able to get the storage building delivered and installed for the funds as approved at the last meeting. This building was more stable and secure than other storage buildings. Discussion was held and Mr. Burnsed suggested that the County might be able to pick up the container and install it for the Water Authority. Mr. Burnsed will follow up on this and report at the next meeting.

OFFICE SECURITY
Ms. Pearson said the County has notified Mr. Lacey that they are not going to be able to secure the building as previously committed. Mr. Burnsed said he had someone that works for him at a per hour rate plus materials. He will talk with him and get a price for having the work done and the Authority can consider the cost at the next meeting.

TANK SITE
Mr. Burnsed said there are some dead trees at the tank site property that need to be removed. The trees can be removed or when they fall they will damage the fence and then the fence will have to be repaired. Discussion was held and it was decided to have Mr. McLemore give an estimate for removing the trees. He and Mr. Burnsed will visit the site and determine which of the trees that need to be removed are on Authority property.

THOMASTON WATER MAINTENANCE PROJECT
Mr. Lacey said he had received a letter from McIntosh Trial advising that Thomaston is going to be performing some maintenance on some of their water lines and needs Pike County Water Authority to sign off on the project making certain there is no conflict.

There were no objections and Mr. Lacey advised that he would sign-off on the project.

WATER LINE
Mr. Lacey said there was a household on the corner of Hemphill Road and Shackelford Road that would like to tie onto the water line. They have a lot of well problems. It would probably not be too expensive to run a 2” line to the property and he could reimburse the Authority for the expense. Discussion was held and Mr. McLemore is going to quote a cost for the work. There might be someone else close that would like to tie on at the same time. Mr. McLemore will check the area when he is visiting the area to determine an estimated cost.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson reported that three new customers were added since last month bringing the total number of customers to 123.

Ms. Pearson attended the Georgia Rural Water Association meeting in Jekyll.

Mr. Lacey said they continue to get complaints from Randall Clark in Hutcheson Farms regarding his lawn. Nancy Jones, representing Jones Construction, accepted the responsibility for taking care of Mr. Clark’s complaint but has failed to satisfy Mr. Clark. Ms. Nancy Jones signed off at the time that they would take care of the complaint. Mr. Lacey has sent Mr. Clark a copy of the letter whereby Ms. Jones assumed the responsibility. Ms. Jones signed off so that the project would be cleared and payment could be made.

ADJOURN
Mr. Brisendine made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
April 15, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on April 15, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Jake Garner.

Also present were: Tom Sloope and Kurt McCord, Engineers with Carter and Sloope; Donna Pearson, Office Administrator and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order and welcomed Mr. Garner as a new board member to the Water Authority.

AGENDA
Mr. Lacey said he would like to add SPLOST to the agenda under new business.

Approval was given the Agenda of the April 15, 2009 meeting, as amended, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion and Mr. Garner abstaining.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the March 18, 2009 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion and Mr. Garner abstaining because he was not present.

FINANCIAL REPORT
Ms. Langford gave the financial report noting that the United Bank account is the operating account for this year. It was noted that the account is eroding at the rate of $5,000 to $6,000 per month indicating that the Authority is overspending income by that amount. There is a CD and funds in another account that will allow the Authority to meet the demands for the balance of the year.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

INVOICES
Ms. Pearson presented the following invoices for payment:
• Carter and Sloope - $465 – operating account
• Carter and Sloope - $6,885.17 from USDA Funds
• Ground Water Services - $1,000
• S. J. Reeves - $340.

MOTION
Mr. Burnsed made a motion to authorize payment to Carter and Sloope in the amount of $465 from the operating account. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

MOTION
Mr. Burnsed made a motion to authorize payment to Carter and Sloope in the amount of $6,885.17 from USDA funds. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

MOTION
Mr. Brisendine made a motion to authorize payment to Ground Water Services in the amount of $1,000. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

MOTION
Mr. Burnsed made a motion, seconded by Mr. Brisendine to authorize payment to S. J. Reeves in the amount of $340. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey said he had received a call from Steve Fry as an elected official from the City of Williamson. He advised that the City of Griffin has increased the water rates and the City of Williamson will increase the water rate to the Pike County Water Authority. This is the source of water for the Peach State Airpark.

WELL SITE
Mr. Lacey said Mr. Harmon had tested the potential well site on Mr. Gore’s property and the results are promising. He feels that at 715 feet there will be over 100 gallons per minute. Mr. Gore has some concern regarding his cattle and does not want any fencing that would prevent his cows from grazing. Efforts will be made to resolve any issues Mr. Gore has.

Discussion was held regarding some potential for other well sites.

DIVISION IV – HIDDEN FALLS/DEER LAKE PROJECT
Mr. Lacey said the pre-construction conference will be held at 10: 30 for the Hidden Falls/Deer Lake Project. Riner Construction was awarded the contract at a bid of $72,788.60. Mr. McCord anticipates beginning the work within the next two to three weeks and it will be a two-month project.

SUPREME
Mr. Lacey said Supreme has still not tied onto the system even though they requested the extension to their plant and advised that they would be using the water. They were getting pressure from their insurance company to connect to the system for their sprinkler system. There was some discussion that the company is under new ownership.

YANCEY
Mr. Lacey said on the Yancey project they indicated on their final plat that they would be using ground water rather than the public service. The County Ordinance has now been adopted that commercial and industrial projects are required to tie onto the public system if there is a close point to tie on. Mr. Lacey said Yancey will be required to tie onto the public water system.

TANK MAINTENANCE
Mr. McCord furnished copies of proposals for the tank maintenance to the members of the Authority from Tank Pro, Caldwell and Utility Service. He reviewed the proposals comparing the services and the quoted rates. A copy of a summary report is attached to and becomes a part of these minutes.

Discussion was held regarding the options for tank maintenance. It was noted that the Authority does not have the financial resources to enter into a maintenance agreement at the present time. Discussion included the fact that maintenance cost for the next few years should be minimal and the advisability of escrowing funds to pay of maintenance when the cost escalates. Consideration was given to the inflation factor over the next few years. Mr. Burnsed said he would like to read the proposals and wanted to table until next month. Discussion was held regarding what would be covered by insurance in case of vandalism.

Mr. Lacey said he would like to have the tank inspected prior to the expiration of the warranty period.

MOTION
Mr. Barker made a motion to table consideration of a maintenance agreement for future study. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

STORAGE BUILDING
Ms. Pearson said she checked with Diversified Fabricators and the smallest container they have is a 20 x 8 x 8 for a cost of $1750. It was noted that this was really larger than needed. Mr. Garner asked if a tractor trailer body had been considered. This would be more room at a lesser rate. Most construction companies are using this type storage. Ms. Pearson said $2000 was approved at the last meeting. Mr. Lacey said consideration needed to be given to the aesthetics of the building because the neighbors needed to be considered. Discussion was held and it was decided that if one could be acquired for the funds approved at the last meeting then it should be purchased. It was noted that it needs to be leveled and off the ground and if that could be done in addition to the purchase for $2000 then it should be done. Ms. Pearson is going to check and see if that can be done.

ELECTION OF SECRETARY/TREASURER
Mr. Lacey said that Ms. Curry was the Secretary/Treasurer and an election needs to be held to fill that vacancy. He opened the floor for nominations.

Mr. Barker nominated Mr. Brisendine, seconded by Mr. Garner.

MOTION
Mr. Barker made a motion to close the nominations and declare Mr. Brisendine elected by acclamation. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

SPLOST
Mr. Lacey said the Authority needs to consider whether or not they would like to submit a project for the SPLOST funds for the next SPLOST. Discussion was held and it was decided not to submit a project for the next SPLOST.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her report advising the following:
• There are 124 customers
• $5,067 was billed
• No cut-offs
• Growing by 1 or 2 customers each month

Mr. Lacey suggested that a letter of appreciation be sent to Ms. Curry for her service as a volunteer on the Water Authority Board. Mr. Garner volunteered to arrange for a plaque. Ms. Pearson will author some appropriate remarks and get with Mr. Garner for the plaque.

UPPER FLINT REGIONAL WATER COMPREHENSIVE PLAN
Mr. Burnsed said the Upper Flint Regional Water Comprehensive Plan group’s next meeting will be held on May 1, 2009 at 10:00 a.m. at the Griffin Welcome Center in the City of Griffin.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Mr. Lacey and Mr. Garner voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
March 18, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on March 18, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; Tom Burnsed and Christine Curry. David Brisendine was not present.

Also present were: Donna Pearson, Office Administrator; Tammy Jarrett, Pike County Journal-Reporter and Virginia Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said the agenda needed to be amended for Mr. Burnsed to give a report on the State Comprehensive Water Plan immediately after the financial report. Approval was given the Agenda of the March 18, 2009 meeting, as amended, on a motion by Ms. Curry and a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the February 18, 2009 meeting. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Curry reviewed the financial report noting nothing of significance.

MOTION
Mr. Burnsed made a motion to accept the financial report. The motion carried on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

BUDGET
Mr. Lacey said the budget had been submitted to the County and there has not been any further communication.

STATE WATER COMPREHENSIVE PLAN
Mr. Lacey said that Mr. Burnsed has been appointed to the State Water Council and wanted to give a report.

Mr. Burnsed said he had Ms. Pearson make copies of the State Comprehensive Water Plan. It is divided into ten regions not including approximately 15 counties in the Metro Atlanta Area which are not included in the State Plan. The Council will meet quarterly and make proposals. The idea is for planned water conservation. He will keep the board advised with information from the quarterly meetings. The next meeting for this district will be May 1 in the City of Griffin. He asked the members to study the information and bring any questions for the next meeting. The Governor spoke to the group and advised that there will be planning for future reservoirs. The group was allowed to present questions to be discussed at the May meeting.

SUBDIVISION UPDATE
Mr. Lacey gave an update on the subdivisions. The contract for Hidden Falls and Deer Lake for Project V has been signed.

WELLS
Mr. Lacey said there is a contract with Dan Harmon to look at potential well sites and he was given the authority to look at Jim Gore’s property. Mr. Harmon is running behind and keeps postponing the work. It might be prudent to have another geologist to look at any other sites.

Mr. Burnsed said that well sites are going to be difficult in the future. The State is claiming all underground water. If water is on your property and stays on your property it is yours but if it leaves your property or crosses your property it is State water.

MOTION
Ms. Curry made a motion to have Carter and Sloope contact Dan Harmon and advise him that the Water Authority wants to have the work authorized completed within 15 working days or the Authority will have to get someone else to complete the contract. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

CHAPPELL HILL ROAD
Mr. Lacey said there has been a complaint that the ground is sinking on Chappell Hill Road right of way. Mr. Lacey said this should be forwarded to the County Road Department because they along with the Water Authority accepted the work from Jones Construction.

TANK MAINTENANCE
Mr. Lacey said the warranty expires on the tank on March 27, 2009. The Authority needs to get a maintenance plan in place. There have been several proposals. The most recent proposal is from Caldwell and they have given the best quote for years 2 through 5 at a fee of $5,800 per year, years 6 through 10 $7,840 per year and year 11+ $9,800 per year. Payments are due quarterly. The Authority said there would have to be some way to cancel the contract. Utility Services quoted a rate of $11,390 annually.

MOTION
Ms. Curry made a motion to accept the Caldwell proposal conditioned on Carter and Sloope reviewing and approving the proposal. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

STIMULUS PACKAGE
Mr. Lacey said a request for stimulus package funds was submitted for four projects. There has been no response.

STORAGE BUILDING
Mr. Lacey said the Authority needed to move forward with a storage building. The USDA funds can be used for the purchase.

MOTION
Mr. Burnsed made a motion to authorize Ms. Pearson to move forward with getting prices and acquiring a storage building not to exceed $2,000. The motion passed on a second by Ms. Curry with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

PIKE COUNTY COMPREHENSIVE PLAN
Mr. Lacey said he had received a letter from the County advising that the Department of Planning and Development is beginning the process of compiling the data necessary for the required partial update to the County Comprehensive Plan due later this year. They requested information regarding short-term work program and record of accomplishments. They requested that it be completed and returned as soon as possible either by e-mail or hard copy. There were questions that needed to be answered. Discussion was held regarding the request. Mr. Lacey said he felt the information could be furnished by Ms. Pearson without difficulty.

MOTION
Ms. Curry made a motion to update the information requested. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes. [Note from the Editor: If you want this, you need to put in a request for it.]

Ms. Curry asked if there is some way to apply pressure to get Ms. Pearson’s office secured.

Mr. Lacey said they have been in contact with the County and they advise that they are going to complete the work but they have not as of this date.

WATER BROCHURE
Ms. Pearson gave the members a copy of a brochure that she had prepared. She said that she thought it might be appropriate to send a copy of the brochure to residents that are along the water line but have not connected to the service and maybe at a future time they will be interested. Ms. Curry complimented Ms. Pearson on the brochure and asked if she wanted authorization to produce a number of the brochures for distribution.

Mr. Lacey said he felt that Ms. Pearson could go ahead and produce the brochures and then they could decide how to distribute.

Ms. Pearson said that last month a discussion had been held regarding 2723 Shackelford Road where there had been water usage without authorization and now the house is abandoned. She found a homeowner of record and had discussed the situation with John Nix. He advised that the Authority would have to get a judgment against them. The homeowner called and she discussed the situation with him. He advised that at the time there was a tenant in the house and he was not aware that they had tied onto the waterline because there was a well. He became aware that they had when he went to evict them. He is in the process of taking them to court for the money they owe him. He does not want to pay for the water but is willing to work with the Authority to resolve the matter. If the wholesale water rate is charged he would owe approximately $171.00.

MOTION
Ms. Curry made a motion to authorize settlement at the wholesale rate. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Barker made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
February 18, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on February 18, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Kurt McCord, Engineer with Carter and Sloope; Donna Pearson, Office Administrator; Tammy Jarrett, Pike County Journal-Reporter, Melinda Bailey, Pike County Health Department and Yvonne Langford to record the minutes.

Mr. Lacey called the meeting to order.

AGENDA
Mr. Lacey said he needed to add discussion of the budget to the agenda.

Approval was given the Agenda of the February 18, 2009 meeting, as amended, on a motion by Mr. Burnsed and a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

MINUTES
Mr. Burnsed made a motion to approve the minutes of the January 21, 2009 meeting. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

FINANCIAL REPORT
Ms. Langford gave the financial report noting that the Water Authority has a negative cash flow. The Water Authority is now having to make payments on the USDA loan which will require the use of their reserve funds. The Water Authority has enough funds to meet the note payments for the balance of the fiscal year.

MOTION Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

INVOICES
There was one invoice to approve for payment from Green’s Water Wells in the amount of $4,645.88. This will be reimbursed from USDA funds.

MOTION
Mr. Brisendine made a motion to authorize payment of the invoice from Green’s Water Wells in the amount of $4,645.88. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

BUDGET
Mr. Lacey said the County is changing their fiscal year from November through October to July through June. The 2009-2010 year will be the first time the new fiscal year will go into effect. The County is calling for an eighth month budget from November 1, 2009 through June 30, 2010. The next year will then be from July 1, 2010 through June 30, 2011. The budget for the 2009 through 2010 is due in March. Ms. Pearson and Ms. Langford will work on the budget.

SUBDIVISION UPDATES
Discussion was held regarding the water service to the subdivisions. With some minor incidents everything is going well. The water usage in the Peach State Airpark has been resolved. There was a meter there that was not working and it has been replaced.

WELLS
Mr. McCord said that Mr. Harmon was on the Gore property and has identified a location for the soundings. His plan is to do that this week.

USDA PROJECT
Mr. Lacey said the Deer Lake/Hidden Falls project has been submitted and the bids will be opened at 11:00 today.

Mr. McCord said they sent requests for five bids and they should all be responding. They anticipate good bids.

NATURAL GAS UPDATE
Mr. Lacey said he and Mr. Burnsed attended the County Commission meeting. Mr. Burnsed gave a presentation regarding the Water Authority wanting the County to request that legislation be initiated to make the Water Authority, Water, Sewerage and Gas. County Commissioner Don Collins made a motion to confirm the request and it was passed on a 3 to 1 vote.

MUNICIPAL SEWAGE UPDATE
Ms. Bailey with the Pike County Health Department was present to give the Water Authority information regarding the sewage situation in Pike County. Mr. Lacey asked her what was going to be the procedure for community sewage systems when they are installed for a development. Ms. Bailey said the EPD is involved with this at the present time. She said she can be as involved as the Water Authority and the EPD will allow. She hopes the contract will be written so the County or the City will be the ones that will be in charge instead of the subdivision. If the homeowners associations are in charge and they do not have the funds to maintain them there will be a lot of people having to leave their houses. Discussion was held regarding how these systems will be maintained. The Health Department and the Water Authority will work together to keep each other informed as information is available regarding the ownership of the systems as they become more popular for developments.

TANK MAINTENANCE
Ms. Pearson said she had received two proposals for the tank maintenance and is expecting one more. Utility Services proposed a fee of $11,390 and Caldwell Tank quoted a rate of $10,000. It is uncertain what the fees include but when the third proposal is received they will be evaluated by Carter and Sloope for the services quoted.

STIMULUS PACKAGE
Mr. McCord said with the proposed stimulus package there was an opportunity to submit some projects for the Water Authority that might be funded by the stimulus funds. There were four projects submitted. There was some discussion about allocating $10,000,000 for water and sewer. The deadline to submit the projects was February 10. They were able to meet that deadline. Some of the USDA project was permitted but were not funded and it is hoped that there will be some funding for those projects. Discussion was held regarding what needs to be done to plan for future stimulus funds. It was decided to wait and see how this first funding is done before spending any funds in anticipation of future stimulus funds.

CONTRACT AGREEMENT BOARD OF COMMISSIONERS
Mr. Lacey said there is a contract the Pike County Commission has requested the Water Authority sign. Copies of the proposed contract were furnished to the members of the Authority. Mr. Lacey said he did not see any problem with the contract. It is an agreement that the funds allocated by Pike County to the Water Authority will be used as intended. There is one section that states that the Water Authority agrees to provide a countywide hydrant system. This is an impossible commitment and needs to be deleted. Discussion was held and the Authority did not feel there would be any difficulty in meeting the conditions of the contract. There was one item in the contract that referred to the Agribusiness Authority that will also needs to be corrected.

MOTION
Mr. Brisendine made a motion to authorize the Chairman to sign the contract with Pike County with the deletion regarding providing a countywide hydrant system and the change to correct the referral to the Agribusiness Authority. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

PURCHASE ORDER SYSTEM
Ms. Pearson said she wants to start a purchase order system to better keep up with the budget system.

MOTION
Mr. Barker made a motion to authorize the Office Administrator to establish a purchase order system. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

PROMOTIONAL OFFERS
Ms. Pearson said she has been thinking of some ways to encourage people to tie onto the water system. She suggested consideration be given to the following ideas:
• A Referral Fee ($50 to $100 credit to their water bill)
• Reduced Tap Fee
• Discount fee when installing new lines

Discussion was held regarding whether or not referral fees would be allowed by a governmental organization. Other ideas were also considered. Mr. Burnsed said he was opposed to the referral fees because you will alienate the present customers. Discussion was held regarding the fact that if some of the potential customers were to check their well water they would find that it was contaminated and might possibly tie onto the system.

GEORGIA RURAL WATER AUTHORITY SPRING CONFERENCE
Ms. Pearson said the Georgia Rural Water Authority Spring Conference will be held in May. She would like authorization to attend for a two night stay. She did get her certification which expires June 30 and she needs to be re-certified. She wants to be able to make her room reservations early to try to get a good hotel.

MOTION
Mr. Brisendine made a motion to approve Ms. Pearson’s participation in the GRWA Conference and her continuing education. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

OFFICE ADMINISTRATOR
Ms. Pearson gave her monthly report, a copy of which is attached to and becomes a part of these minutes. This month Mr. Huckaby located two houses that are attached to the water system and have been using the water. One of the households came in and paid for all that he owed. The other house was vacant. The water use was 57,470 gallons of water. The man that paid for the tap was foreclosed in December 2006. He could not have been the user. The owner does not live in the house. John Nix is investigating what the Water Authority can do legally to be reimbursed. All unauthorized meters have now been locked.

Chris Curry arrived at this time.

Mr. Lacey said the bids for the Deer Lake/Hidden Falls project were announced for an 11:00 a.m. opening. The Water Authority needs to recess until 11:00 a.m.

RECESS
Mr. Burnsed made a motion, seconded by Ms. Curry, to recess until 11:00 a.m. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

The Board recessed at 9:50a.m. and reconvened at 11:00 a.m. with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey present.

Mr. Lacey opened the bids with the following proposals:

[Note from the Editor: Below is the Contractor and Bid Base for each proposal.]

Double P Grading, Inc.
3060 Highway 362
Williamson, Georgia 30292
$96,367.46

Crawford Grading & Pipeline
1505 Dunlap Road
Luthersville, Georgia 30251
$83,149.46

Riner Construction
1815 Drew Allen Road
Williamson, Georgia 30292
$72,788.60

Spirit filled Aqua Pipelines
P. O. Box 764
25 Rover Road
Williamson, Georgia 30292
$133,828.00

Davidson Brothers
P. O. Box 91
3864 North Expressway
Sunnyside, Georgia 30284
$79,415.12

Mr. McCord said the apparent low bid is from Riner Construction. Carter and Sloope will take all the bids and review them to make certain the math is correct and there are no issues. Once they have completed the process they will prepare a notice of awarding for the Water Authority to approve a contract.

MOTION
Ms. Curry made a motion to accept the bids. The motion passed on a second by Mr. Burnsed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.
Mr. Lacey reported that some people in the community were using portable meters to get water for their swimming pools and it is working well.

ADJOURN
Ms. Curry made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

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PIKE COUNTY WATER & SEWERAGE AUTHORITY
Regular Meeting Minutes
January 21, 2009

The Pike County Water & Sewerage Authority held its regular monthly meeting on January 21, 2009, at 8:30 a.m. in the boardroom of the Authority’s Building at 94 Gwynn Street, Zebulon, Georgia. Members present were: Tom Lacey, Chairman, presiding; John Barker, Jr.; David Brisendine; Tom Burnsed and Christine Curry.

Also present were: Donna Pearson, Office Administrator; David Allen, Director of Planning and Development; Tammy Jarrett, Pike County Journal-Reporter and Yvonne Langford to record the minutes.

AGENDA
Mr. Lacey called the meeting to order. Mr. Lacey said he would like to change the agenda to have Mr. Allen’s comments right after approval of the minutes because he needs to leave and election of officers needs to be added under Other Business. Election of officers is required to take place in January according to the by-laws

MOTION
Mr. Burnsed made a motion to approve the agenda as amended. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, and Mr. Lacey voting for the motion.

MINUTES
Mr. Brisendine made a motion to approve the minutes of the December 17, 2008 meeting. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

PLANNING & DEVELOPMENT – DAVID ALLEN
Mr. Allen said at the last Board of Commissioners meeting new fees for plan review, as requested by the Water Authority, were approved.

FINANCIAL REPORT
Ms. Langford gave the financial report. It was noted that the Water Authority will be using the United Bank account during 2009. USDA will begin drafting the account for the note payment each month and the Authority will have to be careful to keep enough funds in the account to cover that draft. Funds in the amount of the customer deposits are required to be kept in an escrow account. There are excess funds in that account and they will be transferred to the operating account. The CD will also need to be cashed when it matures to meet the note payment this year. Discussion was held regarding whether or not the current customer base is covering the operating expenses without the note payment. It was noted that the Authority will have sufficient funds to meet expenses for the 2008-2009 year.

MOTION
Mr. Barker made a motion to approve the financial report. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

INVOICES
The following invoices were presented for payment:
• Griffin Word and Data $1000.00
• Carter and Sloope $1220.00
• Robyn Underwood (audit) $695.00
• John Nix $247.50

MOTION
Mr. Burnsed made a motion to authorize payment of the invoices as presented. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

AUDIT
Copies of the audit report were furnished to the Board members. The report was reviewed by the Authority members.

MOTION
Mr. Burnsed made a motion to approve the audit for 2007-2008. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

SUBDIVISION UPDATE
Mr. Lacey reported that the plans have been completed for the changes in the water line in Hidden Falls and Deer Lake Subdivisions to connect to the well site. They have been submitted to all the appropriate parties for approval except DOT. There is a right of way concern regarding the connection at the Deer Lake site. There is concern that there is a small portion of the line that will be off of the public right of way onto private property. Carter and Sloope want to submit the project for bid and make an adjustment to the bid if there needs to be a change due to the right of way issue. The intent is to seek a minimum of four bids.

WELLS
Mr. Lacey said letters were sent to Mr. Gore and the property owners on Gresham Road requesting permission to do soundings for the two potential well sites. There has been no response from the Gresham Road property owners. Mr. Gore had no problem with the request. Mr. Burnsed said he has heard that the other owners are not going to give permission.

NATURAL GAS UPDATE
Mr. Lacey said this was not on the County Agenda at their last meeting. He and Mr. Burnsed visited the County Manger and he suggested that they have Mr. Nix re-write the enabling legislation to reflect the changes. This would be expensive and Mr. Lacey said he did not feel the expense would be appropriate unless the County Commission is in support. He would like to attend the next County Commission meeting for some direction. Mr. Burnsed attended the Development Authority meeting and they are going to give a letter of support. The only member that is not in support is Bobby Ferris with Southern Rivers.

MUNICIPAL SEWERAGE
Discussion was held regarding the POD system for sewage. The Health Department is going to have to be the group that will initiate the use of the POD systems. It was decided to try to have the Health Department attend the next Water Authority meeting to discuss POD systems.

WELL BLOW-OFF ASSEMBLY AND INSULATION
Mr. Lacey said the quotes for the well blow-off assembly system for the well site, as discussed at a previous meeting, were furnished to the members of the Authority. The lowest bid was from Greene’s at a cost of $4645.88. Additionally, insulation is needed. The quote for the insulation is $975 from Insul Con, which is a different company. Mr. McCord suggested that if the proposal from Greene’s is accepted that he be requested to do to work at the same time. He might do the work for less than the $975.

MOTION
Mr. Burnsed made a motion to authorize Greene to install the blow-off assembly and to authorize the insulation at the well site at a cost not to exceed $975. The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

TANK MAINTENANCE
Ms. Pearson said she had requested proposals for the tank maintenance from three different companies. She should have the information by the next meeting.

CHECKLIST FOR WATER SERVICE
Ms. Pearson said she had made some revisions to the Checklist for Water Service to include the minimum fee and needed approval from the Authority. Copies of the new form were furnished to the Authority members.

MOTION
Mr. Burnsed made a motion to approve the amended Water Service Checklist. The motion passed on a second by Mr. Brisendine with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

WATER CONNECTION AGREEMENT
Ms. Pearson said she had made some revisions to the Water Connection Agreement and needed approval from the Authority. Copies of the new form were furnished to the Authority member.

MOTION
Mr. Brisendine made a motion to approve the amended Water Connection Agreement. The motion passed on a second by Mr. Burnsed with Mr. Barker, Mr. Brisendine, Mr. Burnsed and Mr. Lacey voting for the motion.

OFFICE SECURITY
Mr. Lacey said at an earlier meeting discussion was held regarding the need for some changes to the office to offer security for Ms. Pearson. He said they have had a quote of $1250 to make the improvements. This will include closing in the reception area and adding a door that can be locked. Mr. Lacey said he had talked with Mr. Marro since the building is a County Building regarding the changes to the building. Mr. Marro has offered to look into having the work done by the County. The Authority was in agreement to having the work done as soon as possible.

Ms. Curry arrived during this discussion.

OFFICE ADMINISTRATOR’S REPORT
Ms. Pearson gave her report, a copy of which is attached to and becomes a part of these minutes.

ELECTION OF OFFICERS
Mr. Lacey called for the election of officers.

MOTION
Mr. Brisendine made a motion to keep the officers the same as last year as follows:
Chairman – Tom Lacey
Vice-Chairman –Tommy Burnsed
Secretary-Treasurer – Christine Curry

The motion passed on a second by Mr. Barker with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

ADJOURN
Mr. Brisendine made a motion, seconded by Mr. Burnsed, to adjourn the meeting. The motion passed with Mr. Barker, Mr. Brisendine, Mr. Burnsed, Ms. Curry and Mr. Lacey voting for the motion.

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